budget and work plan of the public service commission 2003/04

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BUDGET AND WORK PLAN OF THE PUBLIC SERVICE

COMMISSION

2003/04

Presentation to Select Committee on Local

Government and Administration

National Council of Provinces9 June 2003

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Contents

Budget presentation Key Performance Areas Workplan

Good Governance and Service Delivery

Human Resources Management and Labour Relations

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PSC MTEF Expenditure Estimates

Budget allocations:

2002/3: R57 971 000 2003/4: R64 215 000 2004/5: R69 353 000 2005/6: R74 309 000

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Changes in spending patterns: 1999-2003

Underspending/Savings as % of total budget:

1999/2000: R16 574 000 (33%)2000/2001: R 8 732 000 (17%)2001/2002: R 1 271 000 (2%)2002/2003: R 584,000 (1%)

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PSC Budget Breakdown

Programme(R’000)

2003/04 2004/05 2005/06

ADMIN 28 972 30 500 32 114

MLR 15 235 16 080 17 008

GGSD 20 008 22 773 25 187

TOTAL 64 215 69 353 74 309

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PSC Budget Breakdown

Standard Item(R’000)

2003/04 2004/05 2005/06

Personnel 49 330 52 768 55 772

Administrative 8 768 10 109 10 750

Inventories 1 796 2 050 2 495

Equipment 818 691 909

Prof & Special 3 503 3 735 4 383

Total 64 215 69 353 74 309

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PSC Budget Analysis: 2003/2004

Personnel To Operations: 77% : 23%. Operations:

Administrative: 14%Professional/special services: 5%Equipment/Inventories: 4%

Human Resources (Incl. Regional Offices):Commissioners: 14 (12)Senior Managers: 37 (36)Total staff: 212 (188)

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Key Performance Areas

Professional Ethics and Risk Management Anti-Corruption Investigations Management and Service Delivery

Improvement Monitoring and Evaluation Senior Management and Conditions of Service Human Resource Management and

Development Labour Relations

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Professional Ethics and Risk Management

ObjectiveThe executive and legislatures advised on the status of professional ethical standards in public administration and strategies for intervention

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Ethics Research and Monitoring

Promotion and training on the Access to Information Act

Development of guidelines for the implementation of a whistle blowing mechanism

Guidelines on gifts published, awareness raised on this issue and distribution of promotional material

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Ethics Research and Monitoring

Measurement of the efficacy of the Code of Conduct for the Public Service by means of a survey

Provide secretarial and support services to the National Anti-Corruption Forum (NACF)

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Professional Ethics Promotion

Implement proposal on best practice regarding hotlines and facilitate a national workshop in this regard

Co-presentation a five day anti-corruption course with the University of Pretoria on an annual basis

Translation of the Explanatory manual into all official languages and publication thereof

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Professional Ethics Promotion

Develop and present ethics telematic course in partnership with the University of Pretoria

Produce ethics awareness and training CD Rom

Management of the Financial Disclosure System and maintaining the asset register

Publish and Launch Public Service Pledge (ethics statement) in line with the anti-corruption strategy

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Professional Ethics Promotion

Investigate non compliance with the Code of Conduct regarding remunerative work outside the work place in the health profession (Gauteng case study)

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Risk Management

Host national consultation on risk management and develop guidelines for the public service

Evaluate risk management plans in selected departments, piloting the risk assessment tool

Evaluating the fraud prevention plans of selected departments

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Anti-Corruption Investigations

OBJECTIVE

Areas in public administration vulnerable to corruption identified and selected corruption cases resolved

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Anti-Corruption Investigations

Investigate institutional and systems risks in the procurement and distribution of state medicine

Investigate allegations of irregularities in the handling of tenders in the Mpumalanga Department of Health

Investigate allegations of irregularities in the acquisition of land in the department of Land Affairs: Free State Regional Office

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Anti-Corruption Investigations

Assess role, powers and effectiveness of Departmental Tender Committees

Investigate the systems for provisioning, warehousing and distribution of textbooks

Monitor recommendations made with respect to Anti-Corruption Investigations

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OBJECTIVE

Regular, useful and timely information provided to relevant stakeholders on service delivery improvement

Management and Service Delivery Improvement

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Key Thrusts of the PSC’s Service Delivery Programmes

Service user satisfaction surveys

Citizens Forums

Performance monitoring and evaluation

Programme Evaluations

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Management and Service Delivery Improvement

Conduct Citizens Satisfaction Surveys covering programmes in 4 government departments

Conduct Citizen Forums on selected services in provinces

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Management and Service Delivery Improvement

Evaluation of Domain Specific Service Standards in 4 Provinces

Good Practice Guide on Police Station Management

Good Practice Guide on Health Management

Good Practice Guide on School District Management

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Management and Service Delivery Improvement

Evaluate the land reform programme

Conduct a monitoring and evaluation exercise in 5 National Departments and 2 Departments per province across 3 provinces

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Senior Management and Conditions of Service

Objective

The executive and legislatures advised on the performance and employment conditions of the senior management service as well as the administration and effectiveness of conditions of service for all public servants

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Director-General Evaluation and Senior Management

Evaluate the Management of the HoD evaluation process

Monitor, evaluate and advise Executive Authorities and HoDs on Performance Agreements (PAs)

Evaluate extent to which training needs as stated in PAs of senior managers have been met

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Conditions of Service/ Retention

Investigate the application of job evaluation in the Public Service and evaluate the compatibility of job evaluation systems with the public service

Investigate the accountability of decision-making in terms of delegated authority on performance management

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Conditions of Service/ Retention

Investigate the reemployment of public servants retired due to ill health

The management of State and other housing investigated

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Human Resources Management and Development

Objective

Sound human resource management practices promoted (especially in

the areas of human resource procurement, utilization and development)

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Human Resources Management and Development

Monitor and evaluate HR practices and conduct at least 6 Ad-hoc projects

Shortcomings identified Report with recommendations

produced Recommendations implemented

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Human Resource Procurement and Development

Oversight of the Verification of Qualifications of officials on levels 9-10 in the Public Service

A case study on the work experiences of women in senior levels of management, with specific reference to empowerment and decision-making

Monitor the implementation of the policy framework on HIV/AIDS in the public service

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Human Resource Utilisation and Performance Management

Investigate the role of communication and co-ordination in effective HR management

Investigate the effectiveness of PERSAL. PERSAL facilities and the usage thereof by departments monitored and evaluated

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Labour Relations

Objective

The executive and legislatures advised on trends and other matters relating to labour relations in the public service

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Labour Relations

Grievances and complaints lodged, investigated

Render a legal support service to the Commission and its Office

Labour relations in the Public Service monitored and evaluated

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Employee Grievances

Investigate the practical application of the grievance procedures of the services departments.

Evaluate impact of privatization/outsourcing on employees in the Public Service

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Labour Relations Monitoring

Monitor and evaluate Employee Assistance Programmes

Report on outcome of disciplinary proceedings in cases of financial misconduct in the Public Service

Monitor and analyse agreements reached in the PSCBC and departmental chambers during the previous financial year