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BerwickViewfindersCameraClub

OnlineCompetitionManagementSystemDocumentrevisionV1.0

BerwickViewfindersCameraClubOnlineCompetitionManagementSystem.

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VersionHistoryVersion Date Author Notes1.0 30thSep2016 PhilMitchell Initialversion

TableofcontentsVersionHistory...................................................................................................................................2

Tableofcontents................................................................................................................................2

Overview.............................................................................................................................................3

AccessingtheSystem.........................................................................................................................4

Loggingin............................................................................................................................................5Registeringforaccess...................................................................................................................................6

Sitenavigation....................................................................................................................................7

Addinganentrytoacompetition......................................................................................................8

Alteringanentry...............................................................................................................................10

Imagewarnings.................................................................................................................................10Imagesizetoolarge...................................................................................................................................10Imagesizetoosmall...................................................................................................................................11Imagehasacolourprofile..........................................................................................................................12

EntryForm........................................................................................................................................13

BerwickViewfindersCameraClubOnlineCompetitionManagementSystem.

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OverviewWelcometotheclubs’onlinesystemdesignedtoallowclubmemberstomanagetheirowncompetitionentries.Inthepasttheprintstewardshadthetaskofenteringallofthedetailsforcompetitionsintospreadsheetsanddatabases,collectingelectronicimagesfromemails,sortingprintsandgeneratingallofthedocumentationforthejudges.Whiletheprintstewardsstillneedtosortanddeliverprintstothejudges,thisonlinesystemisdesignedtoallowclubmemberstoassisttheprintstewards,byenteringthedetailsoftheirentriesdirectly.Thisincludes:

• MemberID,• Imagecategory(Large,Small,Mono,etc),• Imagename,and• Uploadoftheelectronicversionofeachimage.

Inaddition,thesystemcancreateaPDFentryform,pre-filledwithalloftheentrydetails.Thisformshouldbeprintedandincludedalongwiththeprintsforthecompetition.

BerwickViewfindersCameraClubOnlineCompetitionManagementSystem.

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AccessingtheSystemThesystemisavailableontheclubs’website,thereisalinktotheintroductionpageintheCompetitionssectionoftheInformationmenu:

Ontheintroductionpageisthelinktothemaincompetitionsystem:

BerwickViewfindersCameraClubOnlineCompetitionManagementSystem.

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LogginginTousethesystem,youmusthaveregisteredontheclubwebsite,andyourwebsiteuseraccountneedstobeactivatedinthesystem.Whenyouclicktheabovelinktoenterthesystemyouwillberequiredtologintothewebsitewiththeusernameandpasswordyoupreviouslyregisteredwith.

Afterlogginginyouwillberedirectedtothemaincompetitionscreen.Ifyouseethefollowingmessage,thenyouraccounthasnotbeenactivatedinthesystemyet.Sendanemailwithyourusername(notpassword)toberwickviewfinders@gmail.comandwewillenableyouraccess.

BerwickViewfindersCameraClubOnlineCompetitionManagementSystem.

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RegisteringforaccessIfyouhavenotpreviouslyregisteredonthewebsite,clickonthe‘Register’linkontheloginscreen.Thiswilltakeyoutotheregistrationpage,enterausernameandemailaddress,thenclickRegister.

Youwillreceiveanemailwithalinktocompleteyourregistration.Onceregisteredsendanemailtoberwickviewfinders@gmail.comwithyourusername(notyourpassword)andwewillactivateyouraccesstothesystem.

BerwickViewfindersCameraClubOnlineCompetitionManagementSystem.

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SitenavigationWhenyoufirstenterthesystemyouwillbetakentothecompetitionlistforthecurrentyear.Thescreenwilllooksomethinglikethis:

Youcanseethelistofcompetitionsfortheyear,thesubject/theme,collectionandjudgingdates,detailsontheentries,andthestatus.Clickonthecompetitionnametoaddyourentries,orviewtheresultsofacompetitions.Note,youcanonlyaddentriestoan‘Open’competition.Whenviewingaclosedcompetition,youwillonlybeabletoseethescoresandresultsforthewinners,andforyourownentries.Ontheleftisanavigationmenu.Hereyoucanviewalistofallofyourcompetitionentriesinthesystem(‘MyEntries’),seealistofclubmembers(‘Members’)andviewcompetitiondetailsgoingbackto2011.

BerwickViewfindersCameraClubOnlineCompetitionManagementSystem.

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AddinganentrytoacompetitionClickonthenameofthecompetitionyouwishtoaddentriesto,forexampleAGG7inthe2016list.Initiallythiswillbeemptyasyouhavenotenteredanythingyet.

Clickthe‘AddNewEntries’button.

Fillinthedetailsforyourentry,thenclickthe‘SaveCompetitionEntryDetails’button.

BerwickViewfindersCameraClubOnlineCompetitionManagementSystem.

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Notesoncompetitionentries:• Ifyouhavealreadyaddedthemaximumnumberofentriesinacategory,thecategory

willnotbeavailableinthedropdownlist.• Youcan’tchangethemembername.• Theimagenameismandatory.Namesshouldbekeptfairlyshort(otherwisetheymay

notfitonthecertificates).• Anelectronicimageisrequiredbytheclub,howeveryoumayaddtheentrywithoutan

imagetostartwith,thenaddtheimagelater.• Ifyouselectanimagethatismorethan5MBinsizeawarningwillbedisplayed,andyou

willnotbeabletouploadtheimage.Pleaseresizetheimagefirst.• Theclubwouldliketobeabletodisplaycompetitionentriesonthewebsitetohelp

promotetheclub,andattractmembership.Ifyoudonotwishtohaveaparticularimagedisplayedonthewebsite,clearthecheckboxundertheimagefile.

• The‘Grade’shouldnormallybeleftblank,asthesystemwilldeterminethisautomatically.For‘Novice’members,youmayelecttoenteranimageintoan‘Open’sectionbysettingthegradeto‘Open’.

• ImagefilesdonotneedtobenamedaccordingtotheclubEDPInamingconvention,thesystemwillrenamethefilewhenyouuploadit.Imagesshouldbesizedcorrectly.

• Entriescanbeaddedorchangedupuntil6pmonthedayafterthecollectiondateforthecompetition.Printimagesmustbesubmittedattheclubmeetingonthecollectiondatehowever,soalteringthedetailsforaprintimageafterthecollectionmayresultintheimagebeingrejectedbytheprintstewards.

Afteryouhaveaddedyourentryyouwillbebackontheentrylistpageforthecompetition.Youshouldnowseeyourentry,includingtheimagethumbnailifyouuploadedanimage.

Continueaddingyourentries.Onceyouhaveaddedthemaximumnumberofentriesforthecompetition,the‘AddNewEntries’buttonwilldisappear(asshownabove).

BerwickViewfindersCameraClubOnlineCompetitionManagementSystem.

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AlteringanentryIfyouwishtochangethedetailsforanentry,uploadanimage(orreplaceanexistingimage),clickonthe‘Edit’buttontotheleftoftheentry.Theentryformwillbedisplayed,includinganypreviouslyuploadedimage.Makeanychanges,andthenclickthe‘Update’button.Youcanalsoremoveanentryfromthecompetitionbyclickingthe‘Delete’buttontotherightoftheentry.Thereisnoundofeature,sotakecare.

ImagewarningsWhenyouuploadanelectronicimage,anumberofwarningsmaybedisplayedbythesystemagainstyourimage.Howyouhandleanyofthesewarningsisuptoyou,wewillaccepttheimagesasuploaded.Keepinmindthattheelectroniccopiesofyourprintimagesarenotsenttothejudge,theyareonlyusedfordisplayonthejudgingnight.YourEDPIentriesaresenttothejudgesoitisinyourbestinteresttoensuretheseimagesareasgoodastheycanbe.ImagesizetoolargeIfyourimageislargerthantheclubstandardforEDPIimages(1920x1080),thesystemwillautomaticallyresizetheimage,anddisplayawarninginred:

Youdon’tneedtodoanything;thesystemwillusetheresizedimageifyoudon’t.However,thesoftwarethatresizestheimageisnotthebest,soyoumaychoosetoresizetheimageyourselfanduploadanewcopy.

BerwickViewfindersCameraClubOnlineCompetitionManagementSystem.

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ImagesizetoosmallIfyourimageissmallerthantheEDPIstandard(1920x1080),awarninginbluewillbedisplayed.Thissimplymeansyoucanuploadahigherresolutionimagetothesystemifyouwantto.Asmallimagemaynotpresentwithasmuchimpact,orcontainlessdetailthanahigherresolutionimage.

BerwickViewfindersCameraClubOnlineCompetitionManagementSystem.

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ImagehasacolourprofileIfyourimagewassavedwithacolourprofilethatisnotsRGB,awarninginorangewillbeshown.

Inmostcasestheimagewilldisplaycorrectlywhenviewedbyajudge;however,thiscannotbeguaranteed.Iftheaboveimagewereviewedinanon-colourmanagedapplication,itwouldlooklikethis:

BerwickViewfindersCameraClubOnlineCompetitionManagementSystem.

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EntryFormAfteraddingyourentriestothesystem,the‘EntryForm’linkatthetopofthepagecanbeusedtodownloadapre-filledPDFentryformforthecompetition.Dependingonyourwebbrowsersettings,theentryformmaybedisplayedinthebrowser,oritmaydownloadautomatically.Iftheformisdisplayedinthebrowser,movethemousetothebottomofthepageandacontrolbarshouldappear:

ClicktherightmostbuttontodownloadthePDFtoyourcomputer.Theentryformshouldbeprintedandincludedwithyourprintimagesonthecollectionnight.Ifyouarenotsubmittinganyprintentries,thePDFformmaybeemailedtoberwickviewfinders+edpi@gmail.com.