bw introduction for ffe & ose procurement services v1.2

Global Leader in Hospitality FF&E and OS&E Purchasing

Boulder Chicago Dallas London

Hong Kong New Delhi São Paulo

“Celebrating 100 Employee Globally”

ABOUT US

• Purchasing Negotiated on Client’s BehalfFiduciary Agent

• Sole Source of CompensationDisclosed Fee

• Best Value/Product SelectionFully Transparent

BENJAMIN WEST B E N J A M I N W E S T A G E N T M O D E L

World’s leading furniture, fixtures and equipment (FF&E) and operating supplies and equipment (OS&E) Company

Grew sixty fold in the last fifteen years

Represent major NYSE Real Estate Investment Trust companies like HOST , OMNI, BLACKSTONE and APPLE etc.

Function as an extension of our clients, thus have no competing agendas or interests other than to ensure that their needs and requirements are defined and delivered, on-time and on-budget – with no excuses, no exceptions.

BENJAMIN WEST W H O W E A R E

A S e l e c ti o n o f B e n j a m i n We st I n t e r n ati o n a l B ra n d s Hilton 180+ projects

Hyatt 30+ projects

InterContinental 45+ projects

La Quinta 300+ projects

Marriott 800+ projects

Starwood 90+ projects

Wyndham 15+ projects

Taj hotels and resorts 2+ Projects

Four Seasons 4+ Projects

• Park Hyatt • Grand Hyatt Hotels • Hyatt Regency Hotels • Hyatt Place • Hyatt Summerfield Suites

• Waldorf Astoria • Conrad • Hilton Hotels • Doubletree • Embassy Suites• Hilton Garden Inn• Hampton Inn and

Hampton • Homewood Suites• Home2Suites

• St. Regis • Luxury Collection • W Hotels • Sheraton • Le Meridien • Westin • Aloft • Four Points by

Sheraton • Element • Wyndham Hotels &

Resorts• Wingate Hotels • Hawthorne Suites • Ramada Hotels

• The Ritz-Carlton • JW Marriott • Renaissance Hotels

and Resorts • Marriott Hotels and

Resorts • Courtyard • Fairfield Inn • Residence Inn • Town Place Suites • Spring Hill Suites

• Inter-Continental Hotels and Resorts

• Crowne Plaza • Holiday Inn • Holiday Inn Express • Indigo • Stay bridge Suites

“Benjamin West is to be recognized by its clients, employees, vendors and all stakeholders as being the worlds leading procurement firm having completed over 5500 projects globally. We focus our energy and talent on creating extraordinary and tangible solutions that maximize the delivery of accuracy, integrity and reliability in all our relationships”

BENJAMIN WEST O U R G L O B A L M I S S I O N S T A T E M E N T

3 Million dollars in FF&E and OS&E average purchasing volume per day to achieve price advantages through strategic leveraging .

Deep Vendor Relationships Allow For Crisis Mitigation and Resolution in a Timely and Cost Effective Manner, handle more than 3000 vendors globally.

Completed over 500 Hotels the last Business year Vs. any large developer would do. we have a huge knowledge which we leverage.

Strategic Offices in Hong Kong, London, and USA to Assist in Global Sourcing and Quality control process.

Design knowledge ability to engage with the stakeholders so as to fully understand the existing building and its possibilities. Work closely with operator and the ID Consultants to deliver the new vision.

Custom Developed and Proprietary Purchasing Software RPM Allows for Full Integration From Spec Entry to Product Delivery.

BENJAMIN WEST B E N E F I T S O F P A R T N E R I N G

SCOPE DEFINIT ION

FF&E Survey, Inventory, & Capital Expenditure Planning

Pre-Project Budgeting

Specification, Preliminary Budget, and Schedule Review

Scope and Budget Tracking

Expediting All Requirements for On Time Delivery

Customized Reports and Project Close Out

Project Accounting Management

Factory Inspection and Quality Control

BENJAMIN WEST S C O P E O F S E R V I C E S

Confirm All Items Delivered/Punch List

Cost Savings Analysis

Flame/Care/Maintenance/ Warranty Certificates

Final Financial Documents

Conduct Lessons Learned Review

Project Closeout

Submit Bids

Bid Comparisons

Project Forecast

Purchase Orders

Proactively Expedite all Approvals & Invoices for On-time Delivery

Submit Item Status, At Risk, & Forecasts

Project Implementation

Specification Package Review

Identify Bidding Suppliers Vendor Due Diligence

Project Establishment

Kick-Off Meeting

Project Specific Requirements

Differentiation Document

Project/Delivery Schedule

Create Lead-Time Analysis

Project Planning

BENJAMIN WEST P R O C U R E M E N T P R O C E S S F L O W

BENJAMIN WEST P R O C U R E M E N T P R O C E S S T I M E L I N E

Receipt of Complete

Specifications & Verified

Quantities

Budgeting Process 5-7 weeks

1-2 Weeks: Project Review & Account Set-Up

1 Week: RFQs

1-2 Weeks: Vendor Review of Requirements

1-2 Weeks: Bid Comparison

1 Week: Budget Generation

Procurement Process3-8 weeks

1-2 Weeks: PO Generation, Approval & Issuance

1-2 Weeks: Expedite Deposit Invoices /Payments

1-4 Weeks: Expedite Submittals/ Approvals

FF&E Production 6-22 weeks

6-14 weeks for finishes from PO Placement/ Approvals /Payment

8-22 weeks for other FF&E from PO Placement/ Approvals /Payment

Shipping & Delivery1-4 weeks

1-2 weeks Domestic Shipments

2-4 weeks International / Ocean Shipments

Installation

Encompasses the entire life cycle of the procurement process

Entry of Specification book

Generates volley of FAQ from specification entered

Refer to the historical data to shortlist the best -fit team / vendors

Issue Request for proposal and analyze the response

Entire accounting and creation of asset-registry

BENJAMIN WEST C L I E N T F O C U S E D S O F T W A R E S Y S T E M

BENJAMIN WEST W E B B A S E D S O F T W A R E S Y S T E M

P R O J E C T I N I T I A T I O N

BENJAMIN WEST R P M - S y s t e m G e n e r a t e d R F Q

Auto Link generated by RPM portal for RFQ after spec entryhttps://vendorportal.benjaminwest.com/Default.aspx?id=2720fb26-174d-4f77-b861-1a0bcbeda4c2

Template for submission of Bid-

BENJAMIN WEST R P M - S y s t e m G e n e r a t e d R F Q

S P E C I F I C A T I O N - S A M P L E

BENJAMIN WEST W E B B A S E D S O F T W A R E S Y S T E M

Instant Contact:Project roster of all team member contact details

Real Time Reporting: Easily view reports of current product and financial status

BENJAMIN WEST C L I E N T P O R T A L

Project Overview: Project financial status in a snap shot

BENJAMIN WEST C L I E N T P O R T A L

Slide “Who we are”

BENJAMIN WEST V E N D O R P R E Q U A L I F I C A T I O N P R O C E S S

BENJAMIN WEST V E N D O R P R E Q U A L I F I C A T I O N P R O C E S S

BENJAMIN WEST V E N D O R P R E Q U A L I F I C A T I O N P R O C E S S

BENJAMIN WEST V E N D O R P R E Q U A L I F I C A T I O N P R O C E S S

BENJAMIN WEST V E N D O R P R E Q U A L I F I C A T I O N P R O C E S S

Owner

Owner’s Project Managers

BWI-Relationship Manager

BWCO-Project Director

BWI- Project Manager FFE

BWI-Project Coordinator

BWCO- Accounting Manager

BWHK-Project Manager

BWI = Benjamin West IndiaBWCO = Benjamin West Colorado (HQ)BWHK = Benjamin West Hong Kong

Core BWI team will be responsible for daily communication and follow-up work with client/vendors Weekly team meeting to reviewProcurement supports will be US and HK based with strong project and product knowledge

BENJAMIN WEST C O M M U N I C A T I O N P R O T O C O L

PROJECTS/GLIMPSEIndia and Sub Continent

ARTICLES

INDIA ARTICLEH O T E L I E R I N D I A

NINES ARTICLEH O S P I T A L I T Y D E S I G N

INDIA ARTICLEE X P R E S S H O S P I T A L I T Y

RECOMMENDATIONS T A R W O O D H O T E L G R O U P

RECOMMENDATIONA X I O S H O S P I T A L I T Y

Thank You!