bwbrs 101 — tracking students 8-26-13

BWBRS 101 &Student Tracking

Bonner Program Management Basics

Monday, August 26, 13

What We’ll Cover

•Overview of Student Tracking

•Setting Up BWBRS Accounts

•Profiling Partners, Positions, & Trainings

•Student CLAs, Hour Logs, Service Accomplishments

•Tracking ReportsMonday, August 26, 13

Student Reporting Expectations

CLAs should be turned in within one week of starting their site.  

Weekly/Monthly Hour Logs:  Students should be expected to complete an average weekly and monthly total of hours. If students fall behind this guideline, you should ask to meet with them.

Policies for Late/Missing Hour Logs: Have a written policy for handling students who submit late or missing hours.  

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Training and Logging Hours

Train students to write effective CLAs (or update their positions) and use BWBRS.  This should take place at the beginning of the program/semester.  Some do it during Orientation, but it is helpful to do it when the student can actually log on!

Use “Making CLA’s Great” and the sample one-pagers

Students should be asked to log hours on a consistent basis — weekly!  This will get students in a habit of logging hours and will start a productive pattern.

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BWBRSOverview

1. Admin Accounts2. Student Accounts3. Partner Accounts

4. Track Service Activities5. Track Accomplishments6. Track AmeriCorps

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BWBRS Menus Admin Menu

Student Menu

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BWBRS Available Actions

Changes options based on page and functions needed

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Administrator Accounts

Set log-in emailSet notification roles

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1. Reset password

2. BWBRS notification frequency

Settings for All Accounts

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Setting Calendar Dates

School Year plus 1Monday, August 26, 13

StudentList

You’ll maintain your student list here

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Adding Students

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The Student Profiles have four main tabs::

1. GENERAL2. CONTACT3. DOCUMENTATION4. ENROLLMENT

StudentProfiles

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Student List View Options

You can target a specific program enrollment and enrollment status

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Student Enrollment TabYou edit enrollment information for the Bonner Leader &and Federal Work Study

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Partner& PositionList

You’ll maintain a profile of all your service partners here

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Each partner has its own description.

PartnerProfiles

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Each position has its own description.

PositionProfiles

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Site coordinators can be assigned to positions with login access to approve hour logs....

eSignatureAccess for Site Coordinators

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Each semester students create a CLA for their primary service site.

Student Community Learning Agreement

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Students record all their service and training hours in BWBRS.

Student Hour Logs

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BWBRS Reports: Tracking

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BWBRS Reports: Analysis

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BWBRS Reports: Management

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Students record what they got done through their service.

Service Accomplishments

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Easily determine how status on this &and other reports.

Bonner AmeriCorpsTracking

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