caj parents information night - teamunify · 9/11/2019  · caj parents information night september...

CAJ Parents Information NightSeptember 11, 2019

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Introductory RemarksBelinda Kemp, Club President

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Agenda

• Introductory Remarks• September 28th – How-To session, Meet-The-Coach, Intro (Timing

Clinic), Fittings and much more!

• Coaches Introduction• Swimmer Registration and Family Commitment• Officials Information• Equipment, Store & Sponsorship• Bingo• Break-Out Sessions

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Coaches IntroductionRon Campbell, Head Coach

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Hosted Meet Schedule 2019/2020

• More Hosted Meets This Year! • Full schedule on the website

• HOBC League (Novice, all in Brantford)• Sunday, December 1st, CAJ vs OAK• Sunday, January 26th, CAJ vs HAC• Sunday, March 8th, CAJ vs BRANT• Sunday, May 24th , HOBC Finale (CAJ is host club, 2 sessions)

• Our first invitational (Golds & Up, Wilmot) • Sunday, January 12th • 2 Sessions

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Swimmer Registration and

Family CommitmentColleen Murdoch, Club Registrar

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Paperwork, Paperwork, Paperwork…Swimmers WILL NOT be allowed in the pool until the following are completed:1. Rowan’s Law –Please ensure you review the materials with

your child and sign the form. Check to see that you have completed it on your way out.

2. PIPEDA forms – many still outstanding; please check the list on your way out to ensure you have submitted for your swimmer

3. Swimming Canada Registration

Registration

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Swimming Canada Registration - E-Mail

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Swimmer Registration - Website

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• Keep your login information handy• Monthly credit card payments – please ensure credit

card information is up to date• Remaining payments due October 1, November 1,

December 1, January 1• Ensure you are receiving club emails• Questions – email cajregistrar@gmail.com

Registration

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• A parent from each family is expected to volunteer for 4 activities over the course of the season. A minimum of Two of those must be completed prior to January 31st; with all four by May 31

• If you do not meet the minimum 2 activities by January 31st

the family commitment fee of $300 will be applied Feb 1. If you do not complete all 4 by May 31st then the 2nd family commitment fee of $300 will be applied June 1.

• Volunteer activities include helping at a swim meet or a bingo session in any combination.

• Additional volunteer opportunities sometimes arise such as helping with a fundraiser or a club event

• In-house race days will not qualify as a family commitment activity

Family Commitment

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Officials InformationDarren Richer, Club Officials Chair

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Why we need Officials

Swim meets are an essential part of the sport of swimming allowing athletes to test their skill and reach their swimming goals!

Swimming officials implement the technical and administrative rules of swimming and ensure the competition is fair for all athletes. From the smallest club to the Olympics it is all done by volunteers.

In Ontario, officials positions are filled by volunteers including parents, family members, and individuals dedicated to the sport of swimming. To qualify as a swim official individuals attend clinics, receive on-deck training and are certified by Swim Ontario and Swimming Canada.

Officiating for CAJ

CAJ, like all swim clubs in Canada, relies heavily on parents participating as officials. Parents complete the Intro (Timer) and Safety Marshal Clinic and the Stroke and Turn Clinic and spend their time on deck as Timers, Head Lane Timers, Stroke Judges or Turn Judges. However, all volunteers are encouraged to move beyond these entry-level officials’ positions. It will add a little variety to the volunteer experience and help fill an ever-present need to develop on-deck officials

Current status: 60 Level 1 Officials, 4 Level 2 Officials, 3 Level 3 Officials, 1 Level 4 Official

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Certification Pathway

Swimming Canada has an established certification pathway for Officials

Level I - Red Pin Level II - White Pin Level III - Orange Pin Level IV - Green Pin Level V - Blue Pin

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Meet Staffing changes for 2019/2020 Season

Migrating towards creating stronger feedback for coaches/swimmers and increased meet quality

In previous years the staffing requirements for a meet were (most common positions):

16 timers10 stroke & turn (4 at each end and 2 Judges of Stroke)

New requirements this year:

8 timers + 2 relief timers20 Stroke & Turn Officials (8/end + 4 Judges of Stroke) - Start end will also plunge.

(relief timers are in-place when the turn judge must report to the referee)

The goal is not to have more DQs, rather it is for volunteers to gain greater experience in observing the sport and increasing the quality of our meets from an officiating perspective.

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Meet Staffing Changes 2019/2020Changes to Jobs & Requirements

Intro to Swimming/Safety Marshal is now mandatory to work any job at a swim meet.

Stroke & Turn or another Level II clinic will be mandatory after 3 on-deck experiences as timer and/or safety marshal.

Pool Cleanup is now part of the entire on-deck team

Marshals assisting the Clerk more than twice should take Clerk of Course clinic

Pool setup is now combined with other jobs:Pool Setup/Safety Marshal (x2)Pool Setup/Program Sales x 1

Pool Setup & Runner x 1

Registration position has been eliminated

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Moving up the ladder – Level 1

Timekeeper / Safety Marshal

• Take the in-person clinic

• Receive your official’s card and start tracking your progress

Now it is time to get deck experience.

Work this job at least twice and then you may start requesting deck evaluations.

Clinic Options: In-Person & Online

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Moving up the ladder – Level 2

Take the in-person clinic for Strokes & Turns

• Work this position a minimum of 5 times–gain experience, confidence, and competency. Must work as Stroke Judge, and Inspector of Turns.

• Then receive 2 successful deck evaluations.

Take the in-person or webinar clinic for one other Level 2 position

• Chief Timekeeper, Clerk of Course, Chief Finish Judge/Chief Judge Electronics, Starter or Meet Manager

• Work the position multiple times – gain experience and confidence

• The receive 2 successful deck evaluation for the position

WE REALLY NEED CHIEF FINISH JUDGES, MEET MANAGERS andSTARTERS!!!!!!

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Personalized Development Program

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Upcoming ClinicsCAJ Hosted Clinics (sign up links on the website)

• Intro to Swimming/Safety Marshal • September 28th @ 8AM – 9:30 AM• John Dolson Pool – Classroom

• Strokes & Turns Clinic• October 19th @ 9AM – 11:30AM• John Dolson Pool – Classroom

Webinar Clinics Hosted by Swim Ontario (generally 7PM to 9:30PM)

• Chief Timekeeper – Tuesday, October 1st

• Clerk of Course – Thursday, October 3rd

• Recorder/Scorer – Monday, October 7th

• Meet Manager – Wednesday, October 16th

• Chief Finish Judge/Chief Judge Electronics – Wednesday, October 23rd

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How to sign up for a job at a meet

• Login to the Team Unify/CAJ site (www.cambridgeaquajets.com)

• Under the Events area choose “Swim Meet”• Find the meet you want to work and select it• Click on Job Signup• Select an available job• If you need a deck eval note that• Priority for Timer and Pool Setup positions

will be for new to swim meets.• You MAY get moved to ensure fairness for all.

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Deck Evaluations

• When signing up for a job at the meet put (EVAL) in so we know you are requesting a deck evaluation.

• Bring your officials card to the meet. If you’ve left it on-file with the club we will have them.

• Check the sign-off request sheet to be sure your name is on it and note the number of times you have previously worked the position.

• Be sure the referee or Competition Co-ordinator signs your card at the end of the session.

• If you are keeping your card, take a photo and email cajofficials@gmail.com so we have a copy on file. Be sure to note the name of the official who signed your card.

• Why keep your card? If you are planning on getting deck evaluations at other meets you’ll need your card. You can’t get one without it!

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Rewards!

Level 1 Completed w/ 2 Deck Evaluations

• Official Swim Ontario name badge and Level 1 Pin

Level 2 Strokes & Turns w/ 2 Deck Evaluations

• $50 CAJ Store Credit

Level 2 Senior Official Course w/ 2 Deck Evaluations

• Chief Timekeeper, Clerk of Course, Chief Finish Judge, Starter, Meet Manager• $100 One-Time Credit on your account

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Family Commitment (Swim Meets) - Summary

• We have 5 meets (7 sessions) this year (3 meets/4 sessions before Jan 31st and another 2 meets/3 sessions by June 30th. A minimum of 2 commitments prior to January 31st and all 4 by June 1st. Meets can be combined with any other qualified activity.

• New staffing requirements for meets mean many of you should be taking the strokes & turns clinic to ensure you have enough volunteer opportunities.

• Priority for timing/safety marshal positions will be given to those who have not met the 3 sessionrequirement (mostly new families).

• The 2nd deck evaluation for level II positions is done at another club. That volunteer time will count as partof your family commitment.

Comparing to other clubs we have the lowest family commitment requirement in the region:

• Other clubs programs made equivalent to CAJ sessions requirement

CAJ 4 - $600 GMAC 15-20 - $1050 - $1,386 + $3-500 mandatory fund raising requirementACES 10-15 - $750 - $1,125

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REMEMBER!!!

• Complete your online Official’s PIPEDA Form (returning officials)

• Register for Introduction to Swimming [Timing] Clinic [Sept 28th] or Strokes & Turns Clinic [Oct 19th ]

• You MUST have the Intro course to work any position on deck.

• If you have worked timer/safety marshal 3 or more times be sure to take the Strokes & Turns clinic!

• Be sure emails from cajofficials@gmail.com aren’t going to Junk!

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Equipment, Store and Sponsorship

Chris Murdoch, Club Equipment Manager

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Date : Saturday September 28, 2019Time: 7:30am to 9:30am

Location : Dolson Pool/Classrooms

FITTING DATE

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• Try on a sample Team T-shirt for sizing• Try on Swimsuits/Jammers for sizing (you may be able to

purchase your suit on the day provided there is enough stock)• Opportunity to purchase goggles (provided there is enough

stock) • Opportunity to purchase caps• Payment for suits, goggles and caps can be made on the day

either by cheque payable to Cambridge Aquajets or by cash (please bring exact change if paying by cash)

• Orders for Team T-shirt will need to made through the online store. For families with multiple children you will have to do one at a time.

WHAT TO EXPECT DURING FITTINGS

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CAJ Clothing & Team Wear

• The club offers CAJ clothing throughout the year and is available for swimmers and family members. All clothing and team gear will only be sold through the online store coordinated by Source for Sports. The online store will be open for 3 weeks in September and November. There is the potential for a 3rd store in the Spring. No items offered through the online store will be available directly through the club. Please note that some clothing items will still require a minimum order to be processed.

Team T-Shirts for swimmers

• All team swimmers (not including mini-jets) will receive a free personalized Aquajets t-shirt as part of their registration.

• Note: With the new online store, it will be the responsibility of the parent to order the t-shirt online in the September store. If you do not order the shirt, your swimmer will not receive the shirt for the season.

ONLINE TEAM STORE

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• 1st Store opens September 23/19 and closes October 11/19• Go to http://www.cambridgeaquajets.com• Go to the “Equipment” tab• Click on AQUA JETS ONLINE STORE• Click on the link and begin to place your order. • You will have options to purchase other clothing such as rugby

shirts, pants, jackets, hats and backpacks • If you would like to try on the items offered through the online

store you can do so by contacting Cambridge Source for Sports and ask for Serge at 519-622-3777. Source for Sports is located at 4-1710 Bishop St. N., Cambridge, On, N1T 1T2

ONLINE TEAM STORE

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Equipment Mini-Jets Novice Gold Junior & Platinum

Sr., Youth & National

Goggles1 M M M M MCAJ Swim Suit2 O M M M MCAJ Swim Cap3 O M M M MFins M MSnorkel O MPaddles & Kickboard4 O OPull Float4 O O

1. Goggles are required for all swimmers in all age groups. It is recommended that swimmers keep an extra pair of goggles in their swim bag for practices and meets.

2. CAJ or Blue swimsuits are required for all meets (with the exception of mini meets). Performance or racing suits are also allowed.

3. CAJ yellow swim caps are required at all swim meets. It is recommended that swimmers keep an extra swim cap in their swim bag for practices and meets.

4. CAJ keeps a limited inventory of paddles, kickboards and pull floats that swimmers can use when needed.

Required Equipment By Group

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For the 2019/20 swim year, the following outlines the requirements for your swimmer based on his or her swim group.Platinum, Junior, Senior, Youth & Nationals• Swimmers are expected to show up to all meets in CAJ clothing

(jacket, hoodie or t-shirt on top and blue pants on bottom)• Team shirts or other CAJ apparel is required on deckGold & Novice• Team shirts or other CAJ apparel is required on deckMini-Jets• There are no requirements for mini-jets

CAJ Clothing

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An email will be sent out to parents in Mid- October requesting orders for; 1. Personalized Swim Caps (last name only)2. Hooded Onesie • Payment will need to be made by the deadline date (first week of

November) for orders to be processed. Payment will need to be made either by cheque payable to Cambridge Aquajets or by cash.

• Source for Sports will have a second online store which will be open from October 28/19 to November 15/19 for any items you would like to purchase for Christmas.

Christmas Orders

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• Shark Card will be available on the Aquajets website sometime next week.

• Shark Card can be used towards purchases made through Team Aquatic Supplies online and in store. (20% off)

• Their website is located on the Aquajets website under the equipment tab.

• Team Aquatic Supplies is located at 5035 Unit A-10 North Service Road, Burlington, On.

Shark Card

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Offering four levels of sponsorship

• Bronze - $250 - Company logo will be printed on the back of our team t-shirt

• Silver - $350 - Company logo will be printed on the back of our team t-shirt and advertised as a sponsor on the CAJ website

• Gold - $500 - Company logo will be printed on the back of our team t-shirt, advertised as a sponsor on the CAJ website and logo printed on 4 novice meet programs plus one invitational meet.

• Platinum - $1000 - All items from Gold level plus the presenting sponsor of the 1st Annual Cambridge Invitational Meet (Jan. 2020), naming rights and signage at the meet.

• Please make cheques payable to Cambridge Aquajets.

• Receipts will be issued.

• All of the funds go directly to cover club expenses including pool fees and equipment.

Sponsorship Opportunity

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Bingo InformationMike Croswell

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Why Bingos?

• It helps you fulfill your 4 required volunteer commitments.• It is super easy, 2.5 hours of helping the staff and patrons at

the Bingo Centre• Your job is help keep the Centre tidy and to call out winning

bingo card numbers• You never have to handle money• Each Bingo night raises money for the Club• It helps you get your 10,000 steps in

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When, Where and How?

• CAJ Bingos run once per month on a Friday, 9pm to 11:30pm –we provide 3 volunteers per session

• The sign in sheet only has space for 2 volunteers, just sign below the second volunteer

• Currently all the Bingo Sessions are full for the remainder of the calendar year

• New Bingos dates will be emailed out in November, spots will be filled first come, first served.

• Bingos are held at the Cambridge Gaming Centre, 255 Elgin Street North, Cambridge

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Training and the “Uniform”

• To Volunteer you must have completed the Bingo Training run by the Bingo Centre.

• Training is run monthly, dates can be found at: http://cambridgegamingassociation.ca/#training

• Once trained, email me and I will add you to the list• The “Uniform” consists of a CAJ Navy Bingo Shirt, dark pants

and casual or dress shoes – no hats, shorts, flip flops or speedos

• Bingo Shirts can be purchased at Cambridge Source for Sports

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Extra Bingos

• Because bingos are so important to the Club, we occasionally get the opportunity to pick up an extra session

• We will volunteer to take any available Bingos, and if awarded, I will send out an email looking for volunteers

• The spot will be filled by the first 3 emails I receive.

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BREAKOUT SESSIONS

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CAJ Season Schedule

Date Event Venue Groups

September

12th Seniors/Youth Start

13th Juniors Start

23rd All Novice & Platinum Groups Start Week

October

2nd Mini-Jets Start Dolson

27th GMAC No Pain No Gain U of G Junior & Up

25th – 29th Race Days At Practice Novice & Blue

November

8th-10th Swim International Brantford Junior & Up

15th-17th Wilmot Invitational Wilmot Platinium, Jr. & Up

16th Novice Meet Oakville Novice & Blue

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CAJ Season Schedule

Date Event Venue Groups

December

1st Our Novice Meet Brantford Golds, Novice & Blue

TBA Mini-Meet Dolson Minis, Blue, Some Novice

13th-15th Team Showdown Brantford Select Novice & Up

13th-15th OJI TPASC Qualifiers

January

12th Our Invitational Wilmot Golds & Up

26th Our Novice Meet Brantford Gold, Novice & Blue

30th-Feb 3rd Winter Regionals Brantford Qualifiers

February

15th-16th GTA Skins Meet Markham Jr. & Up

22nd-23rd Festivals Windsor Qualifiers

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CAJ Season Schedule

Date Event Venue Groups

March

5th-8th Ontario Championships Etobicoke Qualifiers

5th-8th Ontario Youth/Junior TPASC Qualifiers

8th Our Novice Meet Brantford Golds, Novice, Blue

16th – 20th March Break

27th-28th Swimathon

28th Novice Meet Brantford Golds, Novice, Blue

30th–Apr 5th Olympic Trials TPASC Qualifiers

TBD Swim Meet during Trials Jr. & Up

April

16th-19th Easterns Windsor Qualifiers

30th-May 3rd Markham Invitational Markham Qualifiers (Jr & Up)

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CAJ Season Schedule

Date Event Venue Groups

May

24th Novice Finale (We Host) Brantford Gold, Novice, Blue

29th - 31st Regionals Windsor Qualifiers

June

19th-21st Festivals London Qualifiers

July

2nd-5th Ontario Championships TPASC Qualifiers

2nd-5th Ontario Youth/Junior Markham Qualifiers

22nd-27th Canadian Jr. Championships Montreal Qualifiers

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Ron’s Groups - Information

• Meet Schedule Review• March Break Camp in Florida• Both Regionals this year• Olympic Trials and possible team travel meet nearby• Snorkel

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THANK-YOU FOR COMING!

SEE YOU AT THE POOL!