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Eastern and Southern Africa Higher Education Centres of Excellence Project
The Copperbelt University Africa Centre of Excellence
for Sustainable Mining (CBU ACESM)
Implementation Plan
2018 – 2023
(15 March 2018)
List of abbreviations........................................................................................................................31.0 BRIEF NARRATIVE SUMMARY..........................................................................................4
1.1Motivation...............................................................................................................................41.2 Objectives..............................................................................................................................41.3 Methodology..........................................................................................................................41.4 Results....................................................................................................................................51.5 Partnerships............................................................................................................................5
Local.........................................................................................................................................5Regional...................................................................................................................................6International.............................................................................................................................6
2.0 OVERVIEW OF PLANNED OUTPUTS, ACTIVITIES AND COST FOR FIRST YEAR....6
3.0 TIMING OF PLANNED ACTIVITIES FOR ENTIRE PROJECT PERIOD.........................11
4.0 IMPLEMENATION ARRANGEMENTS..............................................................................114.1 Guiding rules and regulations..............................................................................................114.2 Governance structures..........................................................................................................124.3 Governance structures-organogram.....................................................................................15
4.3.1 Project team roles and responsibilities..........................................................................164.4 Incentive structures..............................................................................................................204.5 Environment safeguards.......................................................................................................23
5.0 PERFORMANCE MONITORING.........................................................................................24
6.0 DETAILED BUDGET............................................................................................................36
7.0 DETAILED ACTIVITY SHEETS..........................................................................................37
8.0 ANNEX...................................................................................................................................848.1 Procurement Manual and Plan.............................................................................................848.2 Financial Management Maunal............................................................................................84
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LIST OF ABBREVIATIONS
AEC Amsterdam Entrepreneurship CentreBGS British Geological SurveyCBU ACESM Copperbelt University Africa Centre of Excellence for Sustainable Mining CBU Copperbelt UniversityCEEC Citizens Economic Empowerment Commission CSIR National Institute for Scientific and Industrial ResearchCSR Corporate Social ResponsibilityEAB External Advisory BoardFQM First Quantum MineralsGDP Gross Domestic ProductICTs Information and Communication TechnologiesIRS International Research SchoolISO International Standards OrganisationKCM Konkola Copper MinesLCM Luanshya Copper MinesMCM Mopani Copper MinesM & E Monitoring and EvaluationMSc. Master of ScienceMSD Mine Safety Department NCC National Council for ConstructionNEAC National Economic Advisory Council NFCA Non-Ferrous Company AfricaNIOSH National Institute of Occupational Safety and HealthNISR National Institute of Scientific and Industrial ResearchNSTC National Science and Technology CouncilNTBC National Technology Business CentreOHSIZ Occupational Health and Safety Institute of Zambia PhD Doctor of PhilosophyPPPs Private Public PartnershipsRDA Road Development AgencySU Stellenbosch UniversitySUL Lab Stellenbosch University Launch LaboratoryUB University of BotswanaUM University of MalawiUNZA University of ZambiaUZ University of ZimbabweUKZN University of KwaZulu-NatalUCT University of Cape TownWCFCB Workers Compensation Fund Control BoardZEMA Zambia Environmental Management Agency
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1.0 NARRATIVE SUMMARY
1.1 Motivation
Mining is a major economic sector in Africa and in Zambia, for example, it contributes 9-10 % of the country’s Gross Domestic Product (GDP). This major economic contribution of the mining sector, however, is associated with the region’s serious environmental liabilities and impacts on human health, ecosystems, water quality, land resources, energy, and derelict mine areas. This legacy of environmental challenges resulting from mining require education and training of a critical mass of human resources to research and develop solutions that lead to sustainable mining. This research and training requires good coordination and collaborations among higher education institutions in the region and mining companies and associated industries. The Copperbelt University Africa Centre of Excellence for Sustainable Mining (CBU ACESM) has identified five (5) thematic education, training, and research areas to contribute towards sustainable mining:
(i) Occupational health and vulnerabilities, and risks to communities in mining environments;
(ii) Restoration of mined and derelict environments, and waste management;(iii) Energy use and mining, and process design;(iv) Monitoring biodiversity and ecosystem impacts; and(v) Livelihoods, entrepreneurship and corporate social responsibility.
1.2 Objectives
The CBU ACESM will pursue five (5) objectives:(i) Re-orientation of existing teaching and research programmes to address sustainable
mining as a crosscutting issue.(ii) Develop appropriate MSc., MPhil., PhD and post-doctoral research programmes to
tackle the sustainable development challenges.(iii) Develop partnerships and collaborations between the CBU ACESM, mining and
allied industries, and the private sector to enhance research, entrepreneurship and corporate social responsibility.
(iv) Upgrade the qualifications and competences of teaching, research and support staff to strengthen institutional capacity in sustainable mining.
(v) Upgrade research and teaching infrastructure and equipment to enhance CBU ACESM capacity to implement sustainable mining initiatives locally and in the region.
1.3 Methodology
The CBU ACESM is designed on the basis of a participatory action-oriented methodology to ensure that the ACESM, together with its partners, tackle the developmental challenge to the fullest extent. It will use a multidisciplinary research approach in conducting demand-driven applied research. Research under the CBU ACESM will seek to engage in viable public- private partnerships (PPPs) with various partners to enhance involvement of industrial partners and other stakeholders in postgraduate training and research. The project will prioritise staff development and improving of staff competences through short-term international trainings, workshops and conferences. This will build both the capacity of staff as well as institutional collaborations. The training of MSc., MPhil. and PhD will build on a trans-disciplinary research approach and involve internships, workshops and conferences. CBU ACESM will establish applied research programmes to enable scientists pursue high-impact projects that will contribute to national,
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regional and global understanding and improvement of sustainable mining for enhanced human wellbeing and environmental management.
1.4 Results
The CBU ACESM is expected to achieve numerous results and outcomes reflecting best practices in cooperation among higher education institutions:(i) A vibrant, prestigious and sustainable CBU ACESM for sustainable mining and allied
solutions.(ii) Increased number of researchers and jointly supervised students at MSc., MPhil.,
Doctoral and post-Doctoral levels actively pursuing research on sustainable mining and allied issues.
(iii) There will be 50 PhD students, 300 MSc./MPhil. students and 200 students for short courses over 5 years.
(iv) There will be at least 50 staff and student exchanges over a period of 5 years.(v) Improved investment in infrastructure, equipment and ICTs for the teaching and research
programmes offered and coordinated by the CBU ACESM. (vi) Improved quality and relevance of development-oriented teaching and research
programmes in sustainable development in the region.(vii) Increased representation of female students in MSc., MPhil. and PhD programmes from
33% to 50%. (viii) Improved relevance and application of research and its results to solving key societal
problems associated with mining environments.(ix) Establishment and consolidation of collaborations and linkages between CBU and other
institutions in the Africa region leading to enhanced mobility for staff and students.(x) The number of courses and programmes in CBU and other institutions that are recognized
equivalents needed for transfer of credit and a step towards harmonization of each other’s qualifications.
(xi) There will be at least 25 accredited MSc., MPhil. and PhD programmes over 5 years.(xii) Increased output in multi-disciplinary research including publications, citation indices,
and patents registered. Thus research outputs will increase from 17 publications in year 1 to more than 200 by year 5.
(xiii) Stronger links and partnerships between CBU, partner institutions and communities, and business and industry leading to greater recognition of quality and relevance of research and teaching programmes.
(xiv) More than 11 MoUs will be signed and consolidated over 5 years.
1.5 Partnerships
Local
Mine Safety Department (MSD), Occupational Health and Safety Institute of Zambia (OHSIZ), Workers Compensation Fund Control Board (WCFCB), Mopani Copper Mines (MCM), Konkola Copper Mines (KCM), First Quantum Minerals (FQM), Gemcanton Mining, Non-Ferrous Company Africa (NFCA), Luanshya Copper Mines (LCM), Kagem Mining Limited, University of Zambia (UNZA), National Council for Construction (NCC), Road Development Agency (RDA), Zambia Environmental Agency (ZEMA), Department of Wildlife and National Parks, Fisheries Department, Department of Water Affairs, Local government authorities, National Technology and Business Centre (NTBC), National Science Technology Council
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(NSTC), Citizens Economic Empowerment Commission (CEEC), Mukuba University and National Economic Advisory Council (NEAC).
Regional
Stellenbosch University Launch Laboratory and Centre for Entrepreneurial Development, Namibia University of Science and Technology, University of Cape Town, Association of African Planning Schools, Mintek, South African Council for Scientific and Industrial Research (CSIR), University of Kwa-Zulu Natal, Stellenbosch University, University of Zimbabwe, Kenya School of Monetary Studies (Moi University), University of Botswana and University of Malawi.
International
Amsterdam Entrepreneurship Centre (AEC), British Geological Survey, The Koffi Annan School of Business (Netherlands), British Columbia University, National Institute for Occupational Safety and Health (NIOSH), and International Standards Organisation (ISO).
2.0 OVERVIEW OF PLANNED OUTPUTS, ACTIVITIES AND COST FOR FIRST YEAR
Table 1: Overview of first project year
Code Priority Rank
Result/Activity/Task Budget Estimate (US$)
ACE leader Partners Total
Action Plan 5.1
(1 highest
5 lowest)
Timely annual implementation of the plans
5.1.1 1 Appoint and operationalise the CBU ACESM Coordinators and staff 129, 050 0 129, 050
5.1.2 1 Formal integration of the CBU ACESM within the University structure and launch
16,000 0 16,000
5.1.3 1 Recruit and appoint regional and national partners for the CBU ACESM Advisory Board
1, 500 0 1, 500
5.1.4 1 Develop a CBU-ACESM website and social media strategies 3,000 0 3,000
5.1.5 1 Develop language support for non-Anglophone nationals 5,000 0 5,000
5.1.6 1 Set up International Research School 1, 500 500 2, 000
5.1.7 1 Set up an internal monitoring and evaluation system 3, 000 0 3, 000
5.1.8 3 Regional outreach and marketing 9, 000 6, 500 15, 500
5.1.9 2 Monitor and evaluate academic programmes annually 12, 500 0 12, 500
5.1.10 3 Monitoring and evaluation report 5, 300 0 5, 300
5.1.11 3 Convene the Advisory Board and National Steering Committee annual meetings 32, 000 0 32, 000
Sub-Total 217, 850 7, 000 224, 850
Action Plan
5.2
(1 highest
5 lowest)
Newly enrolled students in the ACE of which at least 20% must be regional (African) students
5.2.1 1 Conduct training workshops on quality assurance and reporting mechanisms 15, 000 0 15, 000
5.2.2 3 Capacity building in writing research grant proposals 10,000 5, 000 15, 000
5.2.3 1 Consultancies for workshops and short courses to upgrade CBU ACESM staff members and partner institutions staff members in specialised courses at the Centre
75,000 0 75,000
5.2.4 1 Entrepreneurship support programme for out-of-employment youths and mine 8, 000 1, 500 9, 500
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Code Priority Rank
Result/Activity/Task Budget Estimate (US$)
ACE leader Partners Total
retrenchees
5.2.5 1 Develop a database for regional students, staff and researchers 0 0 0
5.2.6 5 Workshop on writing scientific papers for publication (implementation to commence in year 2)
0 0 0
5.2.7 5 Develop and implement training workshop in inclusive teaching and learning strategies for staff members (implementation to commence in year 2)
0 0 0
5.2.8 5 Advertise and select partial scholarships to financially disadvantaged female, underprivileged and rural students (implementation to commence in year 2)
0 0 0
5.2.9 5 Recruit and enrol students using affirmative and quota system (implementation to commence in year 2)
0 0 0
5.2.10 5 Orientation workshop on equity issues for staff and students of CBU ACESM (implementation to commence in year 2)
0 0 0
Sub-Total 108, 000 6, 500 114, 500
Action Plan
5.3
(1 highest
5 lowest)
Accreditation of quality of education programmes
5.3.1 1 Review and re-orient existing MSc., MPhil. and PhD programmes 16, 000 1, 500 17, 500
5.3.2 1 Identify and design short courses in sustainable mining 35, 000 0 35, 000
5.3.3 1 Develop new short courses and 1 PhD programme (PhD programme to commence in year 2)
0 0 0
5.3.4 1 Accreditation of all MSc. programmes 22, 000 0 22, 000
Sub-Total 73, 000 1, 500 74, 500
Action Plan
5.4
(1 highest
5 lowest)
Partnerships for collaboration in applied research and training
5.4.1 1 Develop stronger links and partnerships through tailor made research for national and regional partner institutions and communities, and private business and private mining companies
500 0 500
5.4.2 1 Identify and review research addressing sustainable mining and development related challenges
8,000 2,000 10,000
5.4.3 2 Setting up internship scheme 2, 000 1,000 3, 000
Sub-Total 10, 500 3, 000 13, 500
Action Plan
5.5
(1 highest
5 lowest)
Peer-reviewed journal papers or peer-reviewed conference papers prepared collaboratively with national, regional or international co-authors
5.5.1 1 Conduct a workshop to establish research needs of academic partners 0 0 0
5.5.2 1 Research grants to staff and students for project consumables 31,000 500 31, 500
5.5.3 2 Joint writing and publication with academic partners 2, 500 2, 500 5,000
5.5.4 2 Travel grants for conference attendance for CBU ACESM staff 17, 500 0 17, 500
5.5.5 5 Joint publication on multi-disciplinary research outputs (implementation in year 2) 0 0 0
Sub-Total 51, 000 3, 000 54, 000
Action Plan
5.6
(1 highest
5 lowest)
Faculty and PhD student exchanges to promote regional research and teaching collaborations
5.6.1 1 Upgrading of staff members 36, 000 0 36, 000
5.6.2 1 Staff exchange and research visiting fellows 40,000 10, 000 50,000
5.6.3 1 Engage visiting scholars from regional and international partners 2, 000 0 2, 000
5.6.4 2 Engage staff and practitioners to jointly supervise research students from national and regional partner institutions, private business and private mining companies
77, 000 6, 000 83, 000
5.6.5 2 Identify and engage international researchers for joint supervision of students at CBU-ACESM
0 0 0
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Code Priority Rank
Result/Activity/Task Budget Estimate (US$)
ACE leader Partners Total
5.6.6 1 Research grants for MSc., MPhil., PhD and post-doctoral fellows 275, 950 3,000 278, 950
Sub-Total 430, 950 19, 000 449, 950
Action Plan
5.7
(1 highest
5 lowest)
External revenue generation
5.7.1 1 Establishment and running of fundraising committee 5,000 0 5,000
5.7.2 1 Search for opportunities to provide consultancy services to partner institutions, communities, private business and private mining companies
200 0 200
5.7.3 2 Provide research and consultancy services 2,000 0 2, 000
5.7.4 1 Private sector partners financial support for good entrepreneur initiatives 1,000 0 1,000
5.7.5 1 Explore and mobilise public-private partnerships for infrastructure development for CBU ACESM
5,000 0 5,000
Sub-Total 13, 200 0 13, 200
Action Plan
5.8
(1 highest
5 lowest)
Institution participating in benchmarking exercise
5.8.1 1 Participate in PASET benchmarking training 4,000 2,000 6,000
Sub-Total 4, 000 2, 000 6, 000
Action Plan
5.9
(1 highest
5 lowest)
Timely withdrawal applications supported by interim unaudited financial reports for CBU ACESM
5.9.1 1 Prepare DLRs for verification 0 0 0
Sub-Total 0 0 0
Action Plan
5.10
(1 highest
5 lowest)
Functioning audit committee under the CBU Council
5.10.1 1 Review monthly, quarterly and semi-annual financial reports 32, 000 0 32, 000
Sub-Total 32, 000 0 32, 000
Action Plan
5.11
(1 highest
5 lowest)
Functioning internal audit unit for the CBU
5.11.1 1 Conduct quarterly coordination meetings, and monthly and semi-annual financial reports
52, 000 0 52, 000
Sub-Total 52, 000 0 52, 000
Action Plan
5.12
(1 highest
5 lowest)
Transparency of financial management (audit reports, interim unaudited financial reports, budgets and Annual Work Programs are all web accessible)
5.12.1 1 Upload interim audited Financial reports and annual workplans onto the CBU ACESM website; timely submission of comprehensive financial reports, annual workplans to WB and relevant partners
2, 000 0 2, 000
Sub-Total 2, 000 0 2, 000
Action Plan
5.13
(1 highest
5 lowest)
Timely procurement audit report for the CBU ACESM
5.13.1 1 Submit a timely procurement audit report detailing procurement practices 20, 000 0 20, 000
Sub-Total 20, 000 0 20, 000
Action Plan
5.14
(1 highest
5 lowest)
Timely and satisfactory procurement progress report for the CBU ACESM
5.14.1 1 Procurement of equipment, upgrade the bandwidth and acquisition of temporary office space 101, 000 0 101, 000
5.14.2 1 Upgrade and procure teaching and research facilities 20, 000 0 20, 000
5.14.3 1 Procurement of office equipment and furniture, renovation of temporal office 78,000 0 78,000
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Code Priority Rank
Result/Activity/Task Budget Estimate (US$)
ACE leader Partners Total
space and hostels
5.14.4 5 Design and pre-construction logistics for the CBU ACESM administrative unit (implementation in year 2)
0 0 0
Sub-Total 199, 000 0 199, 000
TOTAL BUDGET 1, 213, 500 42, 000 1, 255, 500
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Table 2: Overview distribution among partners
Code Result/Activity/Task Budget Estimate (US$)UNZA UZ Mintek British
Columbia University
BGS NISIR UKZN SU UCT CSIR OHSIZ
NTBC MSD SUL Lab
NIOSHTotal
Partner Budget
Action Plan 5.1
Timely annual implementation of plans
5.1.6 Set up International Research School
500
5.1.8 Regional outreach and marketing 6, 500
Action Plan 5.2
Newly enrolled students in the ACE of which at least 20% must be regional (African) students
5.2.2 Capacity building in writing research grant proposals
5, 000
5.2.4 Entrepreneurship support programme for out-of-employment youths and mine retrenchees
1, 500
Action Plan 5.3
Accreditation of quality of education programmes
5.3.1 Review and re-orient existing MSc., MPhil. and PhD programmes
1, 500
Action Plan 5.4
Partnerships for collaboration in applied research and training
5.4.2
Identify and review research addressing sustainable mining and development related challenges
2, 000
5.4.3 Setting up internship scheme 1, 000
Action Plan 5.5
Peer-reviewed journal papers or peer-reviewed conference
Code Result/Activity/Task Budget Estimate (US$)UNZA UZ Mintek British
Columbia University
BGS NISIR UKZN SU UCT CSIR OHSIZ
NTBC MSD SUL Lab
NIOSHTotal
Partner Budget
papers prepared collaboratively with national, regional and international co-authors
5.5.2 Research grants to staff and students for project consumables
500
5.5.3 Joint writing and publication with academic partners
2, 500
Action Plan 5.6
Faculty and PhD student exchanges to promote regional research and teaching collaborations
5.6.2 Staff exchange and research visiting fellows
10, 000
5.6.4 Engage staff and practitioners to jointly supervise research students from national and regional partner institutions, private business and private mining companies
6, 000
5.6.6 Research grants for MSc., MPhil., PhD and post-doctoral fellows
3, 000
Action Plan 5.8
Institution participating in benchmarking exercise
5.8.1 Participate in PASET benchmarking training
2, 000
Sub-Total
TOTAL BUDGET42, 000
Note: Some partners will receive attachment students for research, and the costs are in the research projects rather than administrative. Some partners are potential funders of the students and thus will help the Centre generate funds for sustainability.
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CBU ACE II Implementation Plan
3.0 TIMING OF PLANNED ACTIVITIES FOR ENTIRE PROJECT PERIOD
Table 3: Work plan for the project
4.0 IMPLEMENATION ARRANGEMENTS
4.1 Guiding rules and regulations
For the CBU ACESM, equity and respect will play a major role in the governance of the Centre. As such, resources will be equitably distributed among all academic partner and private institutions that will participate in the core business of teaching and research. CBU ACESM, as the focal point, will co-ordinate all teaching and research activities. The Centre will purchase all necessary equipment for enhancement of teaching and research. Based on the budget, the Centre will assign necessary resources to partner sites to ensure smooth running of the programmes and faculty exchanges. Key to the success of the Centre operations will be the implementation of the monitoring and evaluation programmes. The CBU ACESM will recruit ten (10) PhD students per year, with two (2) students from each of the five (5) thematic areas. The five (5) thematic areas under the Centre include: (1) occupational health and vulnerabilities, and risks to communities in mining environments; (2) restoration of mined and derelict environments, and waste management; (3) mining, energy use and process design; (4) livelihoods, entrepreneurship and corporate social responsibility, and (5) monitoring of biodiversity and ecosystem impacts. The Centre will also be involved in teaching special courses, including the English language for students from non-Anglophone countries. The CBU ACESM, in collaboration with partner institutions, will develop materials and hold forums for educators to learn about current research
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and engage in discussions with scientists and experts in the field. In line with this, the Centre’s commitment to equity and respect, a “zero tolerance” attitude towards sexual harassment will be adhered to by all members of staff at CBU ACESM. The success of the project is dependent on ensuring the participation of females from the region and beyond. Therefore, it is of paramount importance that females (who are more at risk than males of suffering sexual harassment), entering the Centre should be given this security as they study. Male victims of sexual harassment will equally benefit from this approach. Any reported cases will be handled with the seriousness they deserve.
As described under the governance structure below (section 4.2), an External Advisory Board (EAB) will advise the CBU ACESM Centre Leader on all aspects of project management, including assuring an equitable distribution and judicious utilization of resources. The Centre will also leverage existing ties amongst its national and regional University and private partners with advanced research laboratories covering at least one or more of the five (5) thematic areas under CBU ACESM. Further, the Centre is committed to prevent isolated academic ivory-tower centre of excellence and ensure social relevance and enhance as wide a joint scientific constituency as possible. In order to achieve this, CBU ACESM will adhere to its implementation plans. There shall be transparency and clearly defined reporting systems similar to the ones obtaining at the Copperbelt University. Some policies aimed at improving the operation of the Centre shall be formulated. For instance a policy on how the externally generated revenue account shall be managed. This is critical as it addresses the sustainability of the Centre after the expiry of World Bank funding. For project team members, the Centre will offer various incentives for motivation to ensure timely implementation of plans.
4.2 Governance structures
The administrative and technical framework of CBU ACESM, which indicates both clear lines of authority and responsibilities, is presented in Figure 4.1 below. The Centre will be organized in such a way as to maintain stringent control over all the activities required to successfully complete the teaching, training and research components outlined in the project. The Centre Leader will be responsible for the management of the collaboration with partners within and outside the Copperbelt University.
Governance and execution of the Centre’s activities will occur through the Centre Leader’s interactions with various Heads of Departments at the Copperbelt University (of five thematic areas), regional and international collaborators and the External Advisory Board (EAB). The three major strengths of CBU ACESM include: (1) freedom from political or ‘University Management’ influence, (2) access to major Mining Companies’ laboratory and other resources for research and teaching purposes; and (3) central location in the mining hub of Zambia, which makes it easier to attract students from industry and academia within the region. To ensure and assure independence from political or ‘University Management’ influence, the EAB will comprehensively monitor Centre’s activities. The main functions of this board is to: (1) receive progress reports from the Centre Leader on all CBU ACESM activities, (2) receive and review financial reports, (3) review all planned activities and suggest adjustments, as necessary, (4) monitor outputs and outcomes of research and training projects, and (5) advise the Centre Leader on the final evaluation plan. Members of the EAB are drawn from organizations as shown in the organogram below. Other members of the EAB consist of world-renowned scientists and academics in the field of mining and mineral sciences from private organizations. The EAB will
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review baseline research data, research profiles and performance indicators. The EAB will be meeting once a year, but may meet at any time in case of emergency and their costs will always be met by the CBU ACESM.
To ensure the success of the programmes, the Center Leader and Deputy Center Leader will comprehensively monitor partners/collaborators’ activities. They will receive progress reports from the project leaders, from collaborating institutions; review all planned activities and suggest adjustments, as necessary; monitor outputs and outcomes of CBU ACESM research and training projects, and report to the EAB, who in turn will assess the report, advise and make recommendations. Overall, CBU ACESM will be designed to offer an enabling environment for teaching and research. To ensure effectiveness and efficiency, a critical component of the Centre will be its monitoring and evaluation plan. Various methods to evaluate the effectiveness and efficiency of the programme will be used. These may include: process evaluation to assess the implementation of activities in the program, outcome evaluation to determine whether or not the objectives of the programme have been met at the end of each programme component, impact evaluation to assess the Centre’s long-term goals and performance evaluation to assess effectiveness of resource allocation.
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CBU ACE II Implementation Plan
4.3 Governance structures - Organogram
CBU ACE II Implementation Plan
4.3.1 Project team roles and responsibilities
Table 4: Overview of core project team
Name Discipline Project Title Roles and responsibilities
Dr. Phenny Mwaanga Environmental Chemistry/Toxicology
Centre Leader To manage the CBU ACESM and delivery of project objectives with respect to agreed time frames
To monitor and supervise CBU ACESM Coordinators
To advise the VC on CBU ACESM matters To liase with the World Bank, IUCEA and
partners To lead the development and implementation
of action plans
Prof. Jameson Mbale Computer Science Deputy Centre Leader To deputise the Centre Leader To communicate with stakeholders on CBU
ACESM issues To manage CBU ACESM Secretariat
Dr Nelly Chunda-Mwango Environmental Management and Development
Project Manager To ensure that deliverables are reached and action plans are adhered to
To alert the Centre Leader of any changes that are necessary to the action plans for the successful completion of the project
Initiating plans for updating the implementation and work plans
To oversee M&E activities To plan and co-ordinate activities of
different thematic areas To co-ordinate research, training and
consultancy activities with our partners institution
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To supervise the project administrative assistant
To ensure regular communication with all project partners.
Dr Moola Mutondo Biotechnology M & E Coordinator/ International Research School Co-ordinator
To manage the M & E activities of the project
To coordinate the activities of the International Research School and deliver objectives outlined in activity sheets
Dr George Kasali Microbiology Thematic Co-ordinator (Occupational health and vulnerabilities, and risks to communities in mining environments)
To manage research projects and ensure effective supervision of postgraduate students
To coordinate and ensure effective supervision of courses, research projects, programmes according to approved objectives, plans of action, budgets and record progress under the theme
To coordinate activities with partners To keep track of all stages of projects by
documenting and recording outcomes, identify challenges and suggest changes
To monitor the implementation and progress of projects
To prepare progress reports on proceedings of project
To develop sustainability plans for the theme
Dr Simushi Sitwala Construction Economics and Management
Thematic Co-ordinator (Restoration of mined and derelict environments, and waste management )
To manage research projects and ensure effective supervision of postgraduate students
To coordinate and ensure effective supervision of courses, research projects, programmes according to approved objectives, plans of action, budgets and record progress under the theme
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To coordinate activities with partners To keep track of all stages of projects by
documenting and recording outcomes, identify challenges and suggest changes
To monitor the implementation and progress of projects
To prepare progress reports on proceedings of project
To develop sustainability plans for the theme
Dr Gershom Mwandila Chemical Engineering Thematic Co- 0rdinator (Energy use, process and mining design )
To manage research projects and ensure effective supervision of postgraduate students
To coordinate and ensure effective supervision of courses, research projects, programmes according to approved objectives, plans of action, budgets and record progress under the theme
To coordinate activities with partners To keep track of all stages of projects by
documenting and recording outcomes, identify challenges and suggest changes
To monitor the implementation and progress of projects
To prepare progress reports on proceedings of project
To develop sustainability plans for the theme
Dr Chanda Shikaputo Business and Governance Thematic Co-ordinator (Livelihoods, entrepreneurship and corporate social responsibility)
To manage research projects and ensure effective supervision of postgraduate students
To coordinate and ensure effective supervision of courses, research projects, programmes according to approved objectives, plans of action, budgets and record progress under the theme
To coordinate activities with partners To keep track of all stages of projects by
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documenting and recording outcomes, identify challenges and suggest changes
To monitor the implementation and progress of projects
To prepare progress reports on proceedings of project
To develop sustainability plans for the theme
Dr Felix Kabala Environment Thematic Co-ordinator (Monitoring biodiversity and ecosystem impacts)
To manage research projects and ensure effective supervision of postgraduate students
To coordinate and ensure effective supervision of courses, research projects, programmes according to approved objectives, plans of action, budgets and record progress under the theme
To coordinate activities with partners To keep track of all stages of projects by
documenting and recording outcomes, identify challenges and suggest changes
To monitor the implementation and progress of projects
To prepare progress reports on proceedings of project
To develop sustainability plans for the theme
Mr Kashimike Musaba Staff Development Officer To circulate timely notifications about scholarships and awards to the CBU ACESM
To manage the administration of CBU staff members who decide to undergo postgraduate training within the CBU ACESM
To support CBU staff members undergoing postgraduate training to attend relevant conferences and short courses
Research and teaching staff on 1. Occupational Health & To teach, research and publish in their 19
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CBU ACESM programmes Community Vulnerability2. Energy use, Mining & Process Design3. Derelict environment4. Biodiversity 5. Entrepreneurship
thematic area/discipline
Resource staff Visiting scholars and researchers, partners
To support teaching, research and publications
To enhance competencies of CBU ACESM staff and students
Ms. Mwamba Mpabalwani Financial and Management Accounting
Project Accountant To prepare and maintain project financial statements
To maintain project budget To report on project performance
Mrs Veletia Akani Financial and Management Accounting
Project Accountant To prepare and maintain project financial statements
To maintain project budget To report on project performance
Mr Likando Sitenge Procurement Procurement Officer To make timely procurements for the project To plan and coordinate procurement
activities To expedite procurement processes To ensure that procured items are of high
quality and value To prepare procurement reports To ensure timely delivery of procured items
Roderick Ng’andu Procurement Procurement Officer To make timely procurements for the project To plan and coordinate procurement
activities To expedite procurement processes To ensure that procured items are of high
quality and value To prepare procurement reports
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To ensure timely delivery of procured items
Ms. Chisola Mfula Internal Audit Internal Auditor To determine and report periodically whether the project network of risk management, control and governance processes is adequate and functioning effectively
To coordinate the audit of project financial statements, procurement and reporting to CBU audit committee, EAB and funding partners
Mr Mulenga Kambikambi Risk Management Project Risk Officer To develop project risk management framework
To lead the identification and assessment of project risks
To maintain project risk register and monitor implementation of mitigatory actions
To report periodically on risks and implementation of mitigatory actions
Technicians To support teaching and research laboratory operations
To report on status of laboratory inventory periodically
Project Administrative Assistant To facilitate administrative functions of the CBU ACESM
To act as the contact person between stakeholders, clients and the CBU ACESM
Driver To conduct daily inspections of the CBU ACESM vehicle at the end of the shift and report any issues to the Secretariat
To serve as the CBU ACESM brand ambassador and advocate in every
21
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interaction with clients and stakeholders
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CBU ACE II Implementation Plan
4.4 Incentive structures
The incentive structures are meant to stimulate those involved in the project to achieve sustainability targets as enshrined in the project proposal. Those involved are the staff at CBU ACESM level (administration and management) and the partner institutions, both academic and sector participants. Incentives will include, among other things:
i) The project will provide opportunities for staff exchange for research and teaching. There will be visiting professors to the Centre to teach and supervise PhD research, thereby exposing staff to experts in the field.
ii) CBU ACESM staff will also have the opportunity to visit other universities in the region and at international level exposing them to new ways of teaching and doing research.
iii) By working jointly with internationally accredited researchers, the Centre staff will have an opportunity to jointly publish in top international journals.
iv) The project will also present opportunities for staff to have access to advanced technology such as state-of-the-art laboratories.
v) Opportunities for joint research and publications.
vi) The CBU ACESM will also provide opportunities for academics to interact with the industry practitioners regularly, thereby creating a better tomorrow.
CBU ACE II Implementation Plan
vii)The centre provides an opportunity for participants to develop a cross-disciplinary and cross-national approach to undertaking research.
All these will lead to improved quality of education and research and networking in the region.
Table 5: Incentive system
Project title/Role Disciplines Motivating factors Incentive required/offered
Departmental Coordinators 1. Occupational Health & Community Vulnerability2. Energy use, Mining & Process Design3. Derelict environment4. Biodiversity 5. Entrepreneurship
Access to scientific conferences, ICT and research equipment, staff-exchange, joint supervision and staff upgrade
Travel and staff exchange grants, conference per diems and publication costs from ACE project. Responsibility allowance from CBU
Centre Leader Directing, managing and strategizing the daily and long-term operations of the CBU ACESM
Headship of well-resourced Centre with regional and international accreditation.
Travel grants, per diems, duty-travel expenses from ACE project. Responsibility allowance from CBU
Deputy Centre Leader Deputising Centre Leader and oversight on implementation of Centre policies and strategies
Management of multidisciplinary academic and research teams
Travel grants, per diems, duty-travel expenses from ACE project. Responsibility allowance from CBU
Research and teaching staff on CBU ACESM programmes
1. Occupational Health & Community Vulnerability2. Energy use, Mining & Process Design3. Derelict environment4. Biodiversity 5. Entrepreneurship
Staff mobility and access to modern research and teaching facilities.
Travel and staff exchange grants, conference per diems and publication costs from ACE project
Technicians Teaching and research laboratory operations
Competences in operating state-of-the-art equipment
Travel grants and access to technologies
Project Administrative Assistant Facilitating administrative functions of the Centre
Employment in a Centre of international repute
Full-time employment conditions
Driver Facilitating Centre logistics Travel opportunity Travel
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AccountantsManaging the accounts of the CBU ACESM
Experience in accounts of international funds
Travel for capacity building
Procurement Officers
Facilitating the purchase of supplies and equipment for the CBU ACESM
Experience in procurement for an externally-funded project.
Travel for capacity building
Staff Development Officer
Organising and mobilising the staff upgrade activities of the Centre
Working in a Centre of international repute
Travel for capacity building
Project Manager
Coordinating all project activities and ensuring communication among all project partners
Access to scientific conferences, ICT and research equipment, staff-exchange and joint supervision opportunities
Travel and staff exchange grants, conference per diems and publication costs from ACE project. Responsibility allowance from Centre
Internal AuditorTravel for capacity building
Thematic CommitteeSupport for conference attendance, publication costs, staff exchange
General Membership of Thematic Groups
Support for research and training, conference attendance, publication costs, staff exchange
Fundraising Committee
Support for marketing activities, letters of commendation/acknowledgement, support for marketing and fundraising training
Advisory CommitteeLetters of commendation, visibility of their organisations on CBU ACESM website and media
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Table 6: Committees under the CBU ACESM
COMMITTEE NAME TERMS OF REFERENCE
Grants Committee o To advertise, process, select and award grants and scholarships of the CBU ACESM
o To monitor progress of recipients of grants and scholarships and take appropriate remedial action when issues arise
o To formulate specifications for grants and scholarships
4.5 Environment safeguards
Refer to annex 8.2
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CBU ACE II Implementation Plan
5.0 PERFORMANCE MONITORING
Table 7: Expected Results of the CBU Africa Centre of Excellence for Sustainable Mining Results Framework and Monitoring
Project Development Objective (PDO): The Project Development Objectives (PDO) for the proposed ACE II is to strengthen selected Eastern and Southern African higher education institutions to deliver quality post-graduate education and build collaborative research capacity in the regional priority areas.
PDO Level Results Indicators* C
ore Unit of
MeasureBaselin
e1
Cumulative Target Values**Freque
ncy
Data Source/
Methodology
Responsibility for Data
CollectionDefinition
YR 12 YR 2 YR3 YR 4 YR5
1. No. of regional students enrolled in ACEs: (i) Masters [no. of which are female] and (ii) PhD programs [no. of which are females3]
No3
(i) 3 [0]
(ii) 0 [0]
7
i) 5 [2]
ii) 2[1]
13
i) 8[3]
ii) 5[2]
17
i)12[5]
ii)5[2]
22
i)15[8]
ii)7[3]
28
i)20[10]
ii)8[3]
Annual ACE Progress Reports
ACE and RFU This indicator measures the number of African students (excluding those from the ACE hosting country) who are enrolled in (i) Masters who have successfully completed at least one semester and (ii) PhDs at the ACEs.
2. Total no. of students (national and regional) enrolled in ACEs: (i) Master’s [no. of which are female] and (ii) PhD programs [no. of which are females]
No57
(i)55[11]
(ii) 2 [1]
70
i)60 [17]
ii)10 [4]
140
i)60[18]
ii)10 [4]
210
i)60[19]
ii)10[5]
280
i)60[20]
ii)10[5]
350
i)60[24]
ii)10[5]
Annual ACE Progress Reports
ACE and RFU This indicator measures the total number of students (national and regional) enrolled in (i) Masters, who have successfully completed at least one semester and (ii) PhD programs at ACEs
3. No. of MOUs on collaboration and partnerships for applied research
No(i) 2
2
i) 3
6
i) 3
8
i) 2
10
i) 2
12
i) 2
Annual ACE Progress Reports
ACE and RFU This indicator measures the number of collaborations and partnerships for applied
1 Baselines should reflect the status of the stated indicator in 2015.2 Some of the indicators may require a target of zero or N/A for year one. If so, the rationale will be explained in the comments column, and milestones clearly set and defined. 3 Target numbers with respect to females might vary depending on the engaged sectors (e.g.: extractive industries vis-à-vis health).
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and training i entered into by the ACEs
research and training as measured MoUs and signed proposals that outline at least a two year collaboration and partnership work program
4. No. of accredited education programs
No 0
5
5
10
5
15
5
20
5
25
5Annual ACE
Progress Reports
ACE and RFUThis indicator measures the quality of Masters and PhD programs and counts the number of programs accredited nationally, regionally and internationally by a body satisfactory to IUCEA and the World Bank.
INTERMEDIATE RESULTSIntermediate Result (Component One):
1. No. of faculty and PhD students exchanges to promote research and teaching [no. of which are females]
No
0
10 (3)
10 (3)
20 (6)
10 (3)
30 (9)
10 (3)
40 (12)
10 (3)
50 (15)
10 (3)
Annual ACE Progress Reports
ACE and RFU This indicator measures number of faculty and PhDs who are hosted by ACEs from other institutions or when ACEs send their faculty/PhD students to other institutions; locally, in the region or internationally for a “period” of minimum two weeks (for teaching or research collaboration).
2. Amount of externally generated revenue by the ACEs4
USD$0 48,000 55,000 65,000 75,000 90,000
Annual ACE Progress Report
ACE and RFU This amount includes externally generated revenue deposited into the ACE’s account from tuition fees, other student fees, joint research, sale of consultancies, fund raising and donations, or other
4 The externally generated revenue would need to be certified as part of the financial audit.
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external sources: 3. Internationally
recognized research publications in disciplines supported by the ACE Program in total and with regional co-authors [No. co-authored with regional collaborators]
No
5 20[9] 45[10] 45[14] 45[18] 45[29]
Annual Data source is International bibliometrical databases, such as ISI Thomson Reuters and/or Scopus
This indicator records the number of internationally recognized research publications produced by the ACEs in total and with regional co-authors.
4. No. of institutions hosting ACEs participating in the PASET benchmarking exercise
No 0 3 5 7 7 7 AnnualACE Progress Reports
ACE and RFU This indicator measures the number of ACE hosting universities that agree to participate in the PASET benchmarking exercises.
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Table 8: Expected Results of the Proposed ACE
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Objective Indicator Baseline (2015)
Baseline (Yr 1)
Annual Targets ( Yr 2)
Annual Targets (Yr 3)
Annual Targets (Yr 4)
Annual Targets (Yr 5)
1.Strengthen Education Capacity excellence – quality and productivity
Number of new students in ACE courses (30% must be regional students*):
New PhD students (% female) (% regional)
New Master students (% female) (% regional)
Number of students for new short term courses (min. 40 hours) (% female) (% regional)
3 (33% female) (33% regional)
55 (35% female) (less than 1% regional)
0
10 (33% female) (33% regional)
60 (35% female) (less than 1% regional)
0
10 (50% female) (30% regional)
60 (40% female) (30% regional)
50 (50% female) (30% regional)
10 (50% female) (40% regional)
60 (35% female) (less than 40% regional)
50 (50% female); (40% regional)
10 (50% female) (45% regional)
60 (35% female) (less than 40% regional)
50 (50% female); (45% regional)
10 (50% female) (45% regional)
60 (40% female) (40% regional)
50 (50% female); (45% regional)
2.Strengthen Education Capacity & Development Impact
No. of academic staff with at least 1 month internship in a private sector company or a local institution relevant to their field/ sector (% female)
0 0 10 (50% female) (all those supervising research students)
10 (50% female) 10 (50% female) 10 (50% female)
No. of Students with at least 1 month
0 0 20 (50% female) including all those on
30 (50% female) 50 (50% female) 70 (50% female)
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33
Objective Indicator Baseline (2015)
Baseline (Yr 1)
Annual Targets ( Yr 2)
Annual Targets (Yr 3)
Annual Targets (Yr 4)
Annual Targets (Yr 5)
No. of internationally accredited education programs including sub-regional accreditation
0 0 5 (request accreditation by international bodies)
5 5 5
No. of students employed by industry
No. of students who create/ start businesses
No. of students employed by universities as faculty members
46
1
1
63
2
1
73
2
1
82
2
2
95
3
2
112
3
3
3.Strengthen Research Capacity excellence – quality and productivity
Number of internationally peer reviewed research publications in disciplines supported by the ACE Program
No. of new research collaboration in region
No. of students employed by research organizations
No. of patents, invention disclosures, trademarks and copyrights
10
(based on staff output)
4
2
2 (copyrights)
20
4
2
2 (copyrights)
45
5
5
5
45
(Every ACE student to publish at least 1 Masters and 2 PhD
research output)
10
7
7
45
15
7
9
45
20
7
12
4.Strengthen education and research capacity (through increased financial sustainability) and demonstration of value to students and
Amount of externally generated revenue by the ACEs
0
(figures in US dollars)
48,000.00 55,000.00 65,000.00
(basing on specialist courses and
consultancies delivered, analytical services, and small grant awards, and
publications)
75,000.00 90,000.00
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*This refers to students from outside the ACE hosting countryNote: All estimates ($) based on the requirements and capacity of the five Schools contributing to the CBU ACESM. For short term courses, this will include approximately 40% at Diploma level support for technicians. The rest will be MSc and PhD research students attending specialist courses and techniques demonstrations to enhance their research, e.g., Bio-safety, statistical modelling, special instrumentation, special software applications, etc. It is expected to run Doctoral short courses to support research and to facilitate interactional and exchange of expertise.
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CBU ACE II Implementation Plan
Disbursement Linked Indicators and Allocated AmountsPer Africa Centre of Excellence (refer to updated guidelines in annex 8.3)
Disbursement Linked
Indicators(Can trigger maximum 6 million USD equivalent )
Action to be Completed Definition Disbursement Calculation
Formula(expressed in
USD equivalent)
DLI #1: Institutional readiness
Total amount 1,100,000(expressed in USD equivalent)
DLR#1.1: To meet Conditions for Effectiveness
DLR#1.2: Development of detailed implementation plans
Disbursed when all conditions for effectiveness outlined in the legal agreements signed between the ACE hosting government and the World Bank
Disbursed when detailed implementation plan of ACE is approved by the ministry in charge of higher education as part of the Performance Agreement.
DLR#1.1:600,000
DLR#1.2:500,000
DLI #2: Excellence in education and research capacity and development impact
Total amount 4,300,000(expressed in USD equivalent)
DLR# 2.1: Timely annual implementation of the plans
DLR #2.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) students.
Disbursement based on the achievement of at least 50% and scalable up to 85% of implementation targets in any given year. Achievement rates beyond 85% in any given year triggers a 100% disbursement of that year
Short-Term Courses: Disbursement occurs when any course leading to qualification (certificate/diploma /degree) counts as a short-term course: 400 per male national student 500 per female national student800 per male regional student1,000 per female regional student.
Master’s: Disbursement occurs when Master’s students have successfully completed at least one semester: 2,500 per male nationa1 student3,000 per female national student4,500 per male regional student5,500 per female regional student.
PhD: Disbursement occurs when PhD students enrol: 12,000 per male national student15,000 per female national student25,000 per male regional student
DLR#2.1: 500,000
DLR#2.2: 1,200,000
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Implementation Plan
Disbursement Linked
Indicators(Can trigger maximum 6 million USD equivalent )
Action to be Completed Definition Disbursement Calculation
Formula(expressed in
USD equivalent)
DLR#2.3: Accreditation of quality of education programs.
DLR#2.4: Collaboration and partnerships for applied research and training
DLR#2.5: Peer-reviewed journals papers or peer-
30,000 per female regional student.
Disbursement for academic accomplishment will occur upon the student’s successful completion of a Master’s program or the approval of a student’s PhD research proposal. The amount triggered will be half of the above indicated in each category, totalling for not more than 300,000.
Disbursement occurs when a Master or PhD program is accredited by international or regional or national body (satisfactory to the World Bank):300,000 per program internationally accredited 150,000 per program regionally accredited75,000 per program nationally accredited75,000 per program for self-evaluation (satisfactory executed according to internationally recognized standard). Self-evaluation and national accreditation, totalling for not more than 300,000.
Disbursement occurs when MoUs are signed and accompanied by signed proposals that outline at least a two-year collaboration and partnership work-program: 30,000 per MoU with public institutions/civil society40,000 per MoU with private sector/ industry In order to access the disbursement under this DLR minimum 1 eligible MoU with private sector must be approved. All MoU work programs must be satisfactory to IUCEA/World Bank.
DLR# 2.3: 600,000
DLR#2.4: 200,000
DLR#2.5: 300,000
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Disbursement Linked
Indicators(Can trigger maximum 6 million USD equivalent )
Action to be Completed Definition Disbursement Calculation
Formula(expressed in
USD equivalent)
reviewed conference papers
DLR#2.6: Faculty and PhD student exchanges to promote regional research and teaching
DLR#2.7: External revenue generation
DLR#2.8: Institution participating in benchmarking exercise
Disbursement occurs when a paper is accepted by a peer-review journal or is an accepted peer-reviewed conference paper: 30,000 per paper accepted by a peer-reviewed journal 20,000 per accepted peer-reviewed conference paper.
This DLR is awarded to the ACE when it hosts faculty/PhD students from other institutions or when it sends its faculty/PhD students to other institutions; locally, in the region or internationally for a “period” of minimum two weeks (for teaching/research collaboration):5,000 per “period” within the country10,000 per “period” within the region 8,000 per “period” for international.
Externally generated revenue deposited into the ACE’s account from tuition fees, other student fees, sale of consultancies, joint research, fund raising and donations, or other external sources: US$1 per externally generated US$1 from national sources, and US$2 per externally generated US$1 from regional and international sources.
The DLR will be disbursed if the ACE hosting university participate in the Partnership of Applied Sciences, Engineering and Technology (PASET) benchmarking exercise.
DLR#2.6:500,000
DLR#2.7: 900,000
DLR#2.8: 100,000
DLI#3: Timely, transparent and
DLR#3.1: Timely Withdrawal Application
DLR#3.1: 15,000 per
37
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Implementation Plan
Disbursement Linked
Indicators(Can trigger maximum 6 million USD equivalent )
Action to be Completed Definition Disbursement Calculation
Formula(expressed in
USD equivalent)
institutionally reviewed Financial ManagementTotal amount 300,000(expressed in USD equivalent)
supported by financial reporting on the ACE account for the period
DLR#3.2: Functioning Audit Committee under the university council
DLR#3.3: Functioning internal audit unit for the university
DLR#3.4: Transparency of financial management (audit reports, interim financial reports, budgets and annual work plan are all web accessible)
year
DLR#3.2: 15,000 per year
DLR#3.3: 15,000 per year DLR#3.4: 15,000 per year
DLI#4: Timely and audited ProcurementTotal amount 300,000(expressed in USD equivalent)
DLR# 4.1 Timely procurement audit report
DLR#4.2: Timely and satisfactory procurement progress report
DLR#4.1: 30,000 per year DLR#4.2: 30,000 per year
Note: Any enrolment occurred after 1st August, 2016 will be counted towards the DLIs in the first year. Regional student is interpreted as students from Africa. Total disbursement is limited to the overall amount of financing to each ACE, which will be confirmed
after negotiations. DLI amounts will be proportionately allocated based on the total financing for that ACE.
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Table 9: Example of a monitoring spreadsheet in Excel. (Table 9 Is not comprehensive enough to be used as a monitoring instrument, it only provides a crude overview. It is therefore required that the entire set of activities for project year 1 is presented in a table along the lines indicated below.)
DLIs Results ActivitiesDetailed activity sheets (actions) Time
Money When
(order or sequence)
(order or sequence)
(order or sequence)
(Months, days) e.g.
Currency (Local??) Dates
DLI 1 (Narrative and
Measurement)Repeat section
for as many DLIs as available
Result 1 (Narrative
and measuremen
t)
Activity 1
DAS 1 (Months) 2DAS 2 (Days) 10DAS 3(Months) 3DAS 4(Days) 6DAS 5(Days) 9
Activity 2DAS 1(Days) 12DAS 2(Months) 1
Activity 3
DAS 1(Days) 56DAS 2(Days) 35DAS 3(Days) 14DAS 4(Days) 89
Activity 4 DAS 1(Days) 24DAS 2(Days) 261
Result 2
Activity 1Activity 2Activity 3Activity 4
Result 3
Activity 1Activity 2Activity 3Activity 4
Verification
WB/AAU
ACE Director/AAU
ACE DIRECTOR/PARTNER LEADER
Component Implementation Leader
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6.0 DETAILED BUDGET
Table 10: Budget, Project year 1 – 5 with split between host and consortium partners
5.1 Achieve Learning Excellence 231,950.00 711,000.00 343,500.00 2,932,450.00 48.88
5.2 Research Excellence 118,000.00 110,000.00 93,000.00 473,000.00 7.88
5.3 Quality assurance 94,500.00 15,500.00 13,000.00 155,500.00 2.59
5.4 Equity dimension 32,000.00 60,000.00 172,000.00 2.87
5.5 Attract academic staff and students from the region 43,000.00 3,000.00 - 50,500.00 0.84
5.6 National and Regional Academic Partners 145,000.00 45,000.00 20,000.00 265,500.00 4.43
5.7 National and Regional Sector Partners 27,200.00 3,500.00 2,500.00 39,200.00 0.65
5.8 Collaboration with International Academic Partners 50,000.00 10,000.00 10,000.00 92,000.00 1.53
5.9 Management and Governance 229,550.00 50,000.00 13,500.00 410,050.00 6.83
5.10 Sustainable Financing 18,000.00 18,000.00 0.30
5.11 Monitoring and Evaluation 55,300.00 36,500.00 36,000.00 200,300.00 3.34
1,044,500.00 1,819,000.00 1,044,500.00 531,500.00 369,000.00 4,808,500.00
Programme Management 250,000.00 4.17
Contingency
TOTAL 5,058,500.00
Name of partner1 University of Zambia 2,000.00 18,000.00 11,000.00 16,000.00 8,000.00 55,000.00
2 University of Zimbabwe 2,000.00 20,000.00 11,000.00 14,000.00 11,000.00 58,000.00
3South African Council for Scientific and Industrial Research (CSIR) 5,000.00 10,000.00 11,000.00 14,000.00 11,000.00 51,000.00
4 Stellenbosch University 4,000.00 20,000.00 16,000.00 14,000.00 11,000.00 65,000.00
5 Mintek, 5,000.00 10,000.00 11,000.00 14,000.00 11,000.00 51,000.00
6 University of Cape Town 2,000.00 20,000.00 11,000.00 14,000.00 11,000.00 58,000.00
7 Mine Safety Department Zambia 1,500.00 4,000.00 11,000.00 11,000.00 8,000.00 35,500.00
8 Stellenbosch University Launch Lab 2,000.00 10,000.00 11,000.00 15,000.00 12,000.00 50,000.00
9National Institute for Occupational Safety and Health (NIOSH) 2,000.00 23,000.00 22,000.00 20,000.00 12,000.00 79,000.00
10 National Technology and Business Centre (NTBC) 2,000.00 4,000.00 11,000.00 11,000.00 8,000.00 36,000.00
11National Institute for Scientific and Industrial Research (NISIR) 2,000.00 6,000.00 11,000.00 14,000.00 11,000.00 44,000.00
12 University of Adelaide 10,000.00 20,000.00 19,000.00 25,000.00 11,000.00 85,000.00
13 University of Kwazulu Natal 3,000.00 18,000.00 11,000.00 14,000.00 11,000.00 57,000.00
14 University of Botswana 3,000.00 18,000.00 14,000.00 14,000.00 11,000.00 60,000.00
15 British Geological Survey 5,000.00 19,000.00 14,000.00 15,000.00 11,000.00 64,000.00
16 University of Malawi 3,000.00 18,000.00 14,000.00 14,000.00 9,000.00 58,000.00
17 Occupation Health and Safety Institute of Zambia 2,000.00 7,000.00 10,000.00 10,000.00 5,500.00 34,500.00
TOTAL 55,500.00 245,000.00 219,000.00 249,000.00 172,500.00 941,000.00
1,100,000.00 2,064,000.00 1,263,500.00 780,500.00 541,500.00 5,999,500.00
% of total 18.3 34.4 21.1 13.0 9.0
Expenditure Category
%
Estimated Costs in (US$)
YR 1 YR 2 YR3 YR 4 YR 5 Total %of total
1,414,000.00 232,000.00
100,000.00 52,000.00
22,500.00 10,000.00
80,000.00
4,500.00
45,000.00 10,500.00
34,000.00
3,500.00 2,500.00
14,000.00 8,000.00
97,000.00 20,000.00
Action Plans
A: Budget by Activity Plan
B: Budget by partners
38,500.00
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7.0 DETAILED ACTIVITY SHEETS
Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.1 Appoint and operationalise the CBU ACESM Coordinators and Staff
RESULT CBU ACESM staff structure
ACTIVITY Appoint and operationalise the CBU ACESM staff structure
OUTPUT Meetings to identify and appoint resource personnel for the CBU ACESM staff structure, including Project Manager
Advertise for Administrative Assistant position Send out notifications to appointed resource personnel Employ Administrative Assistant for duration of project Operationalise the CBU ACESM staff structure
OUTPUT INDICATOR Appointed CBU ACESM coordinators and members of staff Operationalised CBU ACESM staff structure
SOURCE OF VERIFICATIONRegistrar
IMPLEMENTATION MILESTONES
Appointment and notification of resource personnel for the CBU ACESM staff structure, including Project Manager
Advertisement and full-time appointment of Administrative Assistant Operationalisation of CBU ACESM staff structure
PROCUREMENT Administrative costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM
ASSUMPTIONS Commitment and collaboration of prospective resource personnel
FINANCIAL IMPLICATIONS $129, 050
Budget Line Analysis
1st Qtr 2nd
Qtr3rd
Qtr4th Qtr 5th Qtr 6th Qtr Total
1 CBU ACESM administrative costs
69, 050 69, 050
2 Project Administrative Assistant
40,800 40,800
3 Project Manager 19,200 19,200
4 Central Administrative costs 0 0
TOTALS 129, 050 $129, 050
Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.2 Formal integration of the CBU ACESM within the University structure and launch
RESULT CBU ACESM launch
ACTIVITY Develop and agree to Financial Management systems Open Foreign and Local Currency account (designated and project accounts
respectively); open External Revenue account Formal integration of the CBU ACESM within the University structure and
launch Develop budget for approval for the next project year
OUTPUT Financial Management systems developed Foreign, Local and External Revenue accounts opened Formal integration of the CBU ACESM within the University structure
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Implementation Plan
Launch of the CBU ACESM Budget for the next project year
OUTPUT INDICATOR Financial Management systems Foreign, Local and External Revenue accounts Meetings held to integrate the CBU ACESM within the University
structure Ceremony to launch the CBU ACESM Approved Budget
SOURCE OF VERIFICATIONRegistrar, CBU ACESM Accountant and CBU Accountant
IMPLEMENTATION MILESTONES
Opening of Foreign, Local and External Revenue accounts Integration of the CBU ACESM within the University structure Launch of the CBU ACESM within the University structure Development of budget for approval for the next project year
PROCUREMENT Administrative and logistics costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM, private and sector partners
ASSUMPTIONS Commitment and collaboration from partners
FINANCIAL IMPLICATIONS $ 16, 000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Administrative costs 500 500
2 Ceremony to launch the CBU ACESM
15, 500 15, 500
TOTALS 16, 000 $16, 000
Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.3 Recruit and appoint regional and national partners for the CBU ACESM Advisory Board and National Steering Committee
RESULT CBU ACESM Advisory Board
ACTIVITY Identify regional and national partners for the ACESM Advisory Board (include West Africa Centre of Excellence) and National Steering Committee
Meetings with national partners Recruit and appoint regional and national members for the ACESM Advisory
Board and National Steering Committee
OUTPUT Identify regional and national members for the CBU ACESM Advisory Board and National Steering Committee
Appoint and notify Board and Committee members
OUTPUT INDICATOR Appointed CBU ACESM Advisory Board Appointed CBU ACESM National Steering Committee
SOURCE OF VERIFICATIONCBU ACESM Advisory Board organogram, CBU ACESM National Steering Committee organogram, CBU ACESM Centre Leader
IMPLEMENTATION MILESTONES
List of identified regional and national members for the CBU ACESM Advisory Board and National Steering Committee
Appointment and notification of Board and Committee members Acceptance by Advisory Board and National Steering Committee members
PROCUREMENT Travel logistics
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
42
ACE TEMPLATE
Implementation Plan
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM
ASSUMPTIONS Commitment and collaboration of prospective Board and Committee members
FINANCIAL IMPLICATIONS $ 1, 500
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Identify Board and Committee members
500 500
2 Meetings with national partners
800 800
3 Appoint and notify Board and Committee members
200 200
TOTALS 1, 500 $1, 500
Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.4 Develop a CBU-ACESM website and social media strategies
RESULT CBU ACESM website and social media strategies developed
ACTIVITY Development of website and social media strategies Launch of the website Online media marketing Maintenance of website
OUTPUT Information about CBU ACESM posted on website Monthly hits on the CBU ACESM website Social media links set up Monthly updates of website (will include audit reports, interim financial reports,
budgets and annual work plan)
OUTPUT INDICATOR CBU ACESM website Social media accounts Monthly updates
SOURCE OF VERIFICATIONWebsite, monthly updating of websites by Administrative Officer
IMPLEMENTATION MILESTONES
Development of website Development of social media strategies Launch of CBU ACESM website
PROCUREMENT Administrative, stationery and marketing costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM and CBU ICT department
ASSUMPTIONS Availability of reliable internet and phone connections
FINANCIAL IMPLICATIONS $ 3, 000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Developing and launching CBU ACESM website
2 500 2500
2 Social media 500 500
TOTALS 3 000 $3, 000
Action Plan 5.1: Timely annual implementation of the plans
43
ACE TEMPLATE
Implementation Plan
Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.5 Develop language support for non-Anglophone nationals
RESULT Language support media facilities for non-Anglophone nationals
ACTIVITY Develop print and online media non-Anglophone language links
OUTPUT Produce brochure and summary poster detailing CBU ACESM programmes and short courses in non-Anglophone languages (French and Portuguese) of the region
Information about CBU ACESM posted on website in non-Anglophone languages of the region
Social media links set up in non-Anglophone languages of the region Translation services
OUTPUT INDICATOR CBU ACESM brochure and poster with non-Anglophone language
(French and Portuguese) links CBU ACESM website with non-Anglophone language links Social media accounts with non-Anglophone language links
SOURCE OF VERIFICATIONWebsite, monthly updating of websites by Administrative Officer
IMPLEMENTATION MILESTONES
Activate CBU ACESM website in non-Anglophone languages of the region Activate social media accounts in non-Anglophone languages of the region
PROCUREMENT Translation services; administrative, stationery and marketing costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 3 months Commencement: Q2 Y1 Completion: Q2 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM, CBU ICT department and language expert
ASSUMPTIONS Availability of reliable internet and phone connections, commitment and collaboration from language expert
FINANCIAL IMPLICATIONS $ 5, 000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Translation services 2, 000 2, 000
2 Activate CBU ACESM website 2, 500 2, 500
3 Activate social media accounts
500 500
TOTALS 5, 000 $5, 000
Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.6 Set up International Research School
RESULT Establish the international research school with 5 PhD graduates from CBU
ACTIVITY Sign MoUs with University of Botswana, Malawi, Stellenbosch, Zimbabwe, Namibia, Cape Town and KwaZulu-Natal (done under activity 5.4.3)
Organise and schedule logistics for seminars and short courses taking place locally and at partner universities (have collective skype meetings with partner institutions)
Advertise for PhD students Shortlist potential PhD students
OUTPUT MoUs signed List of shortlisted students
OUTPUT INDICATOR Signed MoUs List of shortlisted students
SOURCE OF VERIFICATIONInternational Research School Coordinator
44
ACE TEMPLATE
Implementation Plan
IMPLEMENTATION MILESTONES
Meetings with regional partner universities – University of Botswana, Malawi, Stellenbosch, Zimbabwe, Namibia, Cape Town and KwaZulu-Natal
Advertise for PhD students
PROCUREMENT Travel logistics for assessing research needs and evaluation of research proposals
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team and partner organisations
DURATION: 6 months Commencement: Q1 Y1 Completion: Q2 Y1
PRIMARY CONSTITUENTS: CBU ACESM and partner organisations
PARTICIPANTS: CBU ACESM members of staff, local and regional partner universities
ASSUMPTIONS Commitment and collaboration from partner organisations; attendance of partners at annual Advisory Board
FINANCIAL IMPLICATIONS $ 2, 000
Budget Line Analysis
1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total
1 Advertising and short listing of students
2, 000 2, 000
TOTALS 2, 000 $2, 000
Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.7 Set up an internal monitoring and evaluation system
RESULT Monitoring and evaluation system established
ACTIVITY Appoint CBU ACESM Audit Committee (sub-Board Committee) Set up frameworks for project evaluation/ audit which will be based on a three
methods approach consisting of: process evaluation to assess the implementation of activities in the program, outcome evaluation to determine whether or not the objectives of the program
have been met at the end of each program component, and impact evaluation to assess the CBU ACESM’s long-term goals
CBU internal auditors conduct audits of project Appoint external auditors to conduct semi- and annual financial statements audits
OUTPUT Evaluation of training programmesEvaluation/audit reports
OUTPUT INDICATOREvaluation criteria and method developed
Evaluation/audit reports
SOURCE OF VERIFICATIONCBU ACESM Deputy Centre Leader
IMPLEMENTATION MILESTONES
Meeting with partner institutions Monitoring and evaluation tools developed and adopted
PROCUREMENT Administrative costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM, PARTICIPANTS: CBU ACESM, students
ASSUMPTIONS N/A
FINANCIAL IMPLICATIONS $3, 000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd
Qtr4th Qtr 5th Qtr 6th Qtr Total
1 Administrative costs – 3, 000 3, 000
45
ACE TEMPLATE
Implementation Plan
conduct internal and external audits
TOTALS 3, 000 $3, 000
Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.8 Regional outreach and marketing
RESULT CBU ACESM programmes and short courses marketed regionally
ACTIVITY Print media marketing through partner regional organisations Creation of a press kit Produce CBU ACESM branded apparel
OUTPUT Produce brochure and summary poster detailing CBU ACESM programmes and short courses
Press kit to be used by staff to sell the CBU ACESM programmes and short courses CBU ACESM branded apparel
OUTPUT INDICATOR Printed CBU ACESM brochure and poster Press kit CBU ACESM branded apparel
SOURCE OF VERIFICATIONCBU ACESM Centre Leader
IMPLEMENTATION MILESTONES
Print and distribute brochure and poster Purchase branded apparel
PROCUREMENT Administrative, stationery and marketing costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM and CBU external relations department
ASSUMPTIONS Commitment and collaboration from prospective staff and students
FINANCIAL IMPLICATIONS $ 15, 500
Budget Line Analysis
1st Qtr 2nd
Qtr3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Promotional material 3, 000 3, 000
2 Print and distribute brochures and posters
5, 000 5, 000
3 Branded apparel and items 7, 500 7, 500
TOTALS 15, 500 $15, 500
Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.9 Monitor, and evaluate academic programmes annually
RESULT Provision of quality academic programmes
ACTIVITY Bi-annual monitoring of teaching methods (INTERNAL EVALUATION – Coordinators; Management: Centre Leader, Deputy Centre Leader, Project Manager; Procurement and Audit; EXTERNAL EVALUATION)
Bi-annual evaluation of assessment techniques (assignments, tests and examinations) (INTERNAL EVALUATION – Coordinators; Management: Centre Leader, Deputy Centre Leader, Project Manager; Procurement and Audit; EXTERNAL EVALUATION)
Bi-annual evaluation of supervisory techniques for research students
46
ACE TEMPLATE
Implementation Plan
(INTERNAL EVALUATION – Coordinators; Management: Centre Leader, Deputy Centre Leader, Project Manager; Procurement and Audit; EXTERNAL EVALUATION)
Bi-annual student evaluation of course delivery Comments on evaluation reports from Advisory Board Engage external examiners for all the academic programmes Self-evaluation according to internationally recognized standard Training workshop on monitoring and evaluation of academic programmes
(according to internationally recognized standard) (done under 5.2.1)
OUTPUT Bi-annual evaluation reports (one at the end of each semester) External examiners’ reports Annual self-evaluation report
OUTPUT INDICATOR Satisfaction index External examiners’ reports Self-evaluation report
SOURCE OF VERIFICATIONCBU ACESM Deputy Centre Leader
IMPLEMENTATION MILESTONES
Academic programme assessment instrument extracted from the CBU ACESM monitoring and evaluation framework
Bi-annual evaluations Evaluation forms available for students on CBU ACESM website (submitted
to CBU ACESM Deputy Centre Leader) Comments from Advisory Board External examiners’ reports prepared Self-evaluation standards developed
PROCUREMENT Travel and accommodation logistics for external examiners
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM
DURATION: 2 months Commencement: Q2 Y1 Completion: Q4 Y1
PRIMARY CONSTITUENTS: CBU ACESM, Advisory Board, students
PARTICIPANTS: CBU ACESM, Advisory Board, Students
ASSUMPTIONS Students will be objective in evaluation of lecturers
FINANCIAL IMPLICATIONS $12, 500
Budget Line Analysis
1st
Qtr2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Travel and accommodation logistics
0 12, 500 12, 500
TOTALS 0 12, 500 $12, 500
Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.10 Monitoring and evaluation report
RESULT Annual evaluation of performance each year
ACTIVITY Carrying out monitoring and evaluation according to the monitoring framework developed in 5.2.1
Prepare and publicise evaluation report
OUTPUT Annual monitoring and evaluation report
OUTPUT INDICATORMonitoring and evaluation report
SOURCE OF VERIFICATIONCBU ACESM Deputy Centre Leader
IMPLEMENTATION MILESTONES
Monitoring framework applied Monitoring and evaluation report
PROCUREMENT Printing report; logistics for meetings
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM
47
ACE TEMPLATE
Implementation Plan
DURATION: 3 months Commencement: Q4 Y1 Completion: Q4 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM
ASSUMPTIONS Lecturers and students will participate in monitoring and evaluation and that they will be objective in their assessment
FINANCIAL IMPLICATIONS $ 5, 300
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Logistics for meetings 3, 300 3, 300
2 Printing costs 2, 000 2, 000
TOTALS 5, 300 $5, 300
Action Plan 5.1: Timely annual implementation of the plans Timeframe: Q1 Y1 to Q4 Y5Activity: 5.1.11 Convene Advisory Board and National Steering Committee annual meetings
RESULT Advisory Board and National Steering Committee annual meetings
2 meetings
ACTIVITY Send invitation letter and/or emails Travel logistics Prepare annual CBU ACESM report for meetings Conduct meetings
o Submit annual CBU ACESM report
OUTPUT Responses to invitations Reserved accommodation CBU ACESM annual report Meetings held
OUTPUT INDICATOR CBU ACESM annual report Minutes of Advisory Board Meeting
SOURCE OF VERIFICATIONCBU ACESM Manager
IMPLEMENTATION MILESTONES
Planning meetings for Advisory Board and National Steering Committee Confirmation of attendance CBU ACESM annual report produced Meetings held
PROCUREMENT Administrative and logistics costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 3 months Commencement: Q4 Y1 Completion: Q4 Y1
PRIMARY CONSTITUENTS: CBU ACESM and partner organisations.
PARTICIPANTS: CBU ACESM members of staff, local and regional industry board members
ASSUMPTIONS Favourable responses
FINANCIAL IMPLICATIONS $ 32,000
Budget Line Analysis
1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total
1 Invitation letters sent out 500 500
2 Administrative and logistics 2, 000 2, 500 4, 500
3 Advisory Board Meeting 15, 000 15, 000
4 National Steering Committee Meeting
12, 000 12, 000
TOTALS 2, 000 30, 000 $32, 000
48
ACE TEMPLATE
Implementation Plan
Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.1 Conduct training workshops on quality assurance and reporting mechanisms
RESULT Quality assurance and reporting mechanisms
ACTIVITY Conduct a workshop on quality assurance and reporting mechanisms o Training workshop on monitoring and evaluation of academic programmes
(according to internationally recognised standards)
OUTPUT Standard reporting system
OUTPUT INDICATORQuality assurance and reporting system developed which are in line with all stakeholders
SOURCE OF VERIFICATIONCBU ACESM Project manager
IMPLEMENTATION MILESTONES
Workshop invitation Workshop held
PROCUREMENT Travel and workshop logistics
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM, University of Botswana, University of Malawi
DURATION: 1 month Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM, PARTICIPANTS: CBU ACESM, UB, UM, Industry partners
ASSUMPTIONS Workshops will be well attended by various stakeholders
FINANCIAL IMPLICATIONS $ 15, 000
Budget Line Analysis
1st Qtr 2nd
Qtr3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Travel and workshop logistics
15, 000 15, 000
TOTALS 15, 000 $15, 000
Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.2 Capacity building in writing research and grant proposals
RESULT Improved capacity of CBU ACESM staff and partner personnel in research and grant proposal writing
ACTIVITY Identify and recruit resource persons Conduct training workshop Develop grant manuscript (participants to register with a call for grants)
OUTPUT Personnel trained in research and grant proposal writing. Draft proposals developed
OUTPUT INDICATOR Number of personnel trained in research and grant proposal
writing Draft proposals
SOURCE OF VERIFICATIONCBU ACESM Deputy Centre Leader
IMPLEMENTATION MILESTONES
Resource persons recruited Workshop held Grant proposals developed
PROCUREMENT Workshop logistics and resource person fees
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 1 week Commencement: Q2 Y1 Completion: Q2 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM members of staff
ASSUMPTIONS Willingness from participants and availability of grant calls
FINANCIAL IMPLICATIONS $ 15, 000
49
ACE TEMPLATE
Implementation Plan
Budget Line Analysis
1st Qtr 2nd Qtr 3rd
Qtr4th Qtr 5th Qtr 6th Qtr Total
1 Workshop logistics 15, 000 15, 000
TOTALS 15, 000 $15, 000
Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.3 Consultancies for workshops and short courses to upgrade staff members in specialised courses at the CBU ACESM
RESULT Strengthened capacity of CBU ACESM to conduct accredited and certified programmes and services through Occupational Health department
ACTIVITY Develop accreditation plans for Occupational Health department o MSc Occupational Medicine, MSc Pulmonology, MSc Industrial
Hygiene, MSc Exposure Science o PhD Occupational Medicine, PhD Pulmonology, PhD Industrial
Hygiene, PhD Exposure Science Bring in consultants from regional and international organisations to assist the
Centre with building capacity of staff to enhance accreditation and certification of its programmes and laboratories
Deliver short training courses to CBU ACESM personnel for capacity building of staff to enhance accreditation and certification purposes
OUTPUT Accreditation plans developed Conduct training of CBU ACESM personnel
OUTPUT INDICATOR Accreditation plans Trained CBU ACESM personnel
SOURCE OF VERIFICATIONCBU ACESM Occupational Health Departmental Coordinator
IMPLEMENTATION MILESTONES
Recruit experts to facilitate training Conduct training courses
PROCUREMENT Travel and fees for consultants
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team and partner organisations
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM members of staff
ASSUMPTIONS Willingness of experts
FINANCIAL IMPLICATIONS $75, 000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Resource person fees and travel
45, 000 45, 000
2 Training costs 30, 000 30, 000
TOTALS 75, 000 $75, 000
Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.4 Entrepreneurship support programme for out-of-employment youths and mine workers/retrenchees
RESULT Enhanced entrepreneurship skills for unemployed youths and mine workers/retrenchees
50
ACE TEMPLATE
Implementation Plan
ACTIVITY Conduct a review of current cooperate social responsibility (CSR) initiatives between mining companies and local communities (this will be done under activity 5.4.2)
Advertise short courses Conduct 3 short courses
o Youths - 40o Mine workers/retrenches - 40
Conduct a review of CSR initiatives before implementation of short courses Conduct a review of CSR initiatives after implementation of short courses (this
will be implemented in year 2 and have a review paper published)
OUTPUT Local and regional mine workers/retrenchees and youths trained in entrepreneurship and re-skilled.
Publication of reviews of CSR initiatives before implementation of training workshops
Evidence-based review publication of CSR initiatives after implementation of training workshops (this will be implemented in year 2 and have a review paper published)
OUTPUT INDICATOR Number of mine workers/retrenchees and youths trained in
entrepreneurship Publication of reviews
SOURCE OF VERIFICATIONDepartmental Coordinator for T5
IMPLEMENTATION MILESTONES
Advertising of training workshops Training workshops conducted Reviews published
PROCUREMENT Resource personnel and workshop costs
RESPONSIBILITY FOR IMPLEMENTATION
Departmental T5 team and partner organisations
DURATION: 6 months Commencement: Q1 Y1 Completion: Q2 Y1
PRIMARY CONSTITUENTS: Departmental T5 team and partner organisations
PARTICIPANTS: Departmental T5 team and partner organisations, mine workers/retrenchees and youths
ASSUMPTIONS Commitment and collaboration from communities and partner organisations
FINANCIAL IMPLICATIONS $9, 500
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Advertising fees 500 500
2 Workshop logistics and travel 9, 000 9, 000
TOTALS 500 9, 000 $9,500
Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.5 Develop a database for regional students, staff and researchers
RESULT Database for regional students, staff and researchers
ACTIVITY Develop a database for regional students, staff and researchers Develop a database for research needs of partner organisations for future
research activity reference Engage final year ICT student to develop database
OUTPUT Set up CBU ACESM database for regional students, staff and researchers Information about regional students, staff and researchers entered in CBU ACESM
database
OUTPUT INDICATOR CBU ACESM database
SOURCE OF VERIFICATIONCBU ACESM IT Specialist
IMPLEMENTATION MILESTONES
CBU ACESM database activated Information about regional students, staff and researchers captured on
51
ACE TEMPLATE
Implementation Plan
CBU ACESM database
PROCUREMENT N/A
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 12 months Commencement: Q1 Y1 Completion: Q4 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM and CBU ICT department
ASSUMPTIONS Availability of sufficient storage capacity for the database
FINANCIAL IMPLICATIONS $0
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1
TOTALS $0
Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.6 Workshop on writing scientific papers for publication (implementation to commence in year 2)
RESULT Improved capacity of CBU ACESM and partner personnel in Writing Scientific Papers for Publication
ACTIVITY Recruit resource person(s) Conduct training workshop
OUTPUT Personnel trained in Writing Scientific Papers for Publication.
OUTPUT INDICATORNumber of Personnel trained in Writing Scientific Papers for Publication
SOURCE OF VERIFICATIONCBU ACESM Administrative Officer
IMPLEMENTATION MILESTONES
Resource persons recruited Workshop held
PROCUREMENT Workshop logistics and resource person fees
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team and partner organisations
DURATION: 1 week Commencement: Q1 Y2 Completion: Q1 Y2
PRIMARY CONSTITUENTS: CBU ACESM. PARTICIPANTS: CBU ACESM members of staff and partner institutions.
ASSUMPTIONS Response from participants will be encouraging
FINANCIAL IMPLICATIONS $0
Budget Line Analysis
1st Qtr 2nd
Qtr3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1
TOTALS $0
Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.7 Develop and implement training workshop in inclusive teaching and learning strategies for staff members (implementation in year 2)
RESULT Members of staff of CBU ACESM and partner lecturers trained in inclusive teaching and learning strategies
ACTIVITY Recruit resource persons Conduct training workshop
OUTPUT CBU ACESM and partner staff trained in inclusive teaching and learning strategies
52
ACE TEMPLATE
Implementation Plan
OUTPUT INDICATORNumber of CBU ACESM and partner staff trained in inclusive teaching and learning strategies
SOURCE OF VERIFICATIONCBU ACESM Administrative Officer
IMPLEMENTATION MILESTONES
Recruitment of resource persons Workshop conducted and report filed
PROCUREMENT Resource personnel and workshop costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team and partner organisations
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM and partner organisations.
PARTICIPANTS: CBU ACESM members of staff and disadvantaged candidates
ASSUMPTIONS Effective resource persons available
FINANCIAL IMPLICATIONS $0
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Partner logistics 0 0
2 Resource person and workshop expenses
0 0
TOTALS 0 0
Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.8 Advertise and select partial scholarships to financially disadvantaged, underprivileged and rural female students (implementation in year 2)
RESULT More female financially disadvantaged, underprivileged and rural students participating in the CBU ACESM
ACTIVITY Advertise the existing MSc. programmes for financially disadvantaged, underprivileged and rural students
Conduct selection of 5 MSc. students (numbers will be increased in second year through fund raising)
Task fund raising committee to raise funds for increased MSc. intake in year 2 and introduction of PhD students
Register selected students (will be done in year 2)
OUTPUT Advertisements made through various media Financially disadvantaged, underprivileged and rural local and regional students
enrolled (will be done in year 2)
OUTPUT INDICATOR Advertisements 5 financially disadvantaged, underprivileged and rural students
enrolled and granted scholarships
SOURCE OF VERIFICATIONAcademic office
IMPLEMENTATION MILESTONES
Advertised graduate programmes Enrolment of financially disadvantaged, underprivileged and rural students Grants awarded for local and regional scholarships
PROCUREMENT Travel logistics and scholarships
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team and partner organisations
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
53
ACE TEMPLATE
Implementation Plan
PRIMARY CONSTITUENTS: CBU ACESM and partner organisations.
PARTICIPANTS: CBU ACESM members of staff and disadvantaged candidates
ASSUMPTIONS Adequate response from affected students and effective commitment from partners
FINANCIAL IMPLICATIONS $ 0
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Travel logistics and advertising scholarships
0 0
2 Select students and award scholarships
0 0
TOTALS 0 0
Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.9 Recruit and enrol students using affirmative and quota system (implementation in year 2)
RESULT Improved access to tertiary education for disadvantaged students
ACTIVITY Identify disadvantaged students for scholarship programmeo will include females: financially disadvantaged, rural-based
Conduct selection of students Register selected students
OUTPUT Advertisements run in various media Disadvantaged local students enrolled
o 2 female students differently-abled financially disadvantaged rural-based
OUTPUT INDICATOR Advertisements Number of disadvantaged students enrolled
SOURCE OF VERIFICATIONAcademic office
IMPLEMENTATION MILESTONES
Advertised graduate programmes Enrolment of disadvantaged students
PROCUREMENT Administrative costs and travel logistics and advertisement fees
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team and partner organisations
DURATION: 3 months Commencement: Q2 Y1 Completion: Q2 Y1
PRIMARY CONSTITUENTS: CBU ACESM and partner organisations.
PARTICIPANTS: CBU ACESM members of staff and disadvantaged candidates
ASSUMPTIONS Adequate response from affected students
FINANCIAL IMPLICATIONS 0
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Selection and enrolling students
0 0
TOTALS 0 0
Action Plan 5.2: Newly enrolled students in the ACE of which at least 20% must be regional (African) studentsTimeframe: Q1 Y1 to Q4 Y5Activity: 5.2.10 Orientation workshop on equity issues for staff and students of CBU (implementation in year 2)
RESULT Members of staff of CBU ACESM trained on equity issues
54
ACE TEMPLATE
Implementation Plan
ACTIVITY Recruit local resource persons Conduct training workshop (done at the same time as activity 5.2.7)
OUTPUT CBU ACESM staff and students trained on equity issues
OUTPUT INDICATORNumber of CBU ACESM and partner staff and students trained in on equity issues
SOURCE OF VERIFICATIONCBU ACESM Administrative Officer
IMPLEMENTATION MILESTONES
Recruitment of local resource persons Workshop conducted and report filed
PROCUREMENT Resource personnel and workshop costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team organisations
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM. PARTICIPANTS: CBU ACESM members of staff
ASSUMPTIONS Effective and qualified resource persons available locally
FINANCIAL IMPLICATIONS $0
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
TOTALS 0 $0
Action Plan 5.3: Accreditation of quality of education programmesTimeframe: Q1 Y1 to Q4 Y5Activity: 5.3.1 Review and re-orient existing MSc./MPhil. and PhD programmes
RESULT Needs assessments for review and re-orienting of existing MSc and PhD programmes through questionnaires and personal interviews in collaboration with industry, national, regional and international partners
o 12 MSc programmes Occupational health and community vulnerability–MSc
Occupational Health, MSc Chemistry, MSc Biotechnology, MSc Microbiology, MPhil. Biotechnology
Energy use, mining and process design – MSc Environmental Engineering, Management and Monitoring, MPhil Mining, MPhil Metallurgy, MPhil Chemical, MPhil Environmental Engineering, Management and Monitoring
Derelict Environment – MSc Project Management Biodiversity – MSc Natural Resources Management, MSc
Biodiversity Management, Entrepreneurship – Master Business Administration
o 7 PhD programmes Occupational health and community vulnerability – PhD
Occupational Medicine, PhD Biotechnology Energy use, mining and process design – PhD Mining,
PhD Metallurgy, PhD Chemical, PhD Environmental Engineering, Management and Monitoring
Biodiversity - PhD Natural Resources Management Curricula review and re-orientation workshop for existing MSc and PhD
programmes Present reviewed and re-oriented courses before Academic Development
Committee Present reviewed and re-oriented courses before Senate for approval Upload reviewed and re-oriented curricula onto CBU and CBU ACESM website
and print curricula handbooks Recruit PhD students – 7
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Implementation Plan
ACTIVITY Report of needs assessment exercise Reviewed and re-oriented curricula developed from workshop Senate approved curricula Approved curricula adopted by Departments of CBU ACE Invite applications for PhD programmes
OUTPUT Report of needs assessment exercise Curricula developed from workshop Senate approved curricula Approved curricula adopted by Departments of CBU ACESM Enrol 7 PhD students in the different programmes
OUTPUT INDICATOR Reviewed and re-oriented curricula for MSc and PhD programmes
o MSc – 12o PhD – 7
Minutes from Senate meeting Approval reports 7 PhD students enrolled
SOURCE OF VERIFICATIONCBU academic office
IMPLEMENTATION MILESTONES
Needs assessment questionnaires and interviews conducted Curricula review and re-orientation workshop held with key
representatives from industry, national, regional and international partners
Compilation of workshop outputs for curricula review and re-orientation Reviewed and re-oriented curricula handbooks developed Courses listed on CBU and CBU ACESM websites and printed PhD students enrolled
PROCUREMENT Data collection logistics; workshop logistics; printing costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 6 months Commencement: Q1 Y1 Completion: Q2 Y1
PRIMARY CONSTITUENTS: CBU ACESM members of staff and collaborating partners
PARTICIPANTS: CBU ACESM members of staff, universities, local, regional and international and industry partners,
ASSUMPTIONS Support, commitment and availability of local, regional and international resource persons and institutions.
FINANCIAL IMPLICATIONS $ 17, 500
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Needs assessment fieldwork 0 0
2 Curricula review and re-orientation workshop
16, 000 16, 000
3 Printing of curricula handbooks
1, 500 1, 500
TOTALS 0 17, 500 $17, 500
Action Plan 5.3: Accreditation of quality of education programmesTimeframe: Q1 Y1 to Q4 Y5Activity: 5.3.2 Identify and design short courses in sustainable mining
RESULT Short courses
ACTIVITY Identify areas for short courses based on database from 5.4.2 Design short courses (done under 5.3.1) Conduct short courses
OUTPUT Short courses areas identified Short courses designed
o Occupational Health – 1 (10 participants)
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Implementation Plan
o Community vulnerability – 1 (10 participants)o Energy use, mining and process design – 4 (40 participants)o Derelict environment – 1 (10 participants)o Biodiversity – 1 (10 participants)o Entrepreneurship – 2 (20 participants)
Short courses conducted
OUTPUT INDICATORShort courses being carried out
SOURCE OF VERIFICATIONCBU ACESM Centre Leader
IMPLEMENTATION MILESTONES
Short courses carried out
PROCUREMENT Administrative and advertising costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 3 months Commencement: Q2 Y1 Completion: Q2 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM team
ASSUMPTIONS Identified short courses areas, experts found and staff to conduct short courses recruited
FINANCIAL IMPLICATIONS $35, 000
Budget Line Analysis
1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total
1 Administrative and advertising costs, conduct short courses
35, 000 35, 000
TOTALS 35, 000 $35, 000
Action Plan 5.3: Accreditation of quality of education programmesTimeframe: Q1 Y1 to Q4 Y5Activity: 5.3.3 Develop new short courses and 1 PhD programme (PhD programme to commence in year 2)
RESULT New short courses and 1 PhD programme developed: Short courses – 11 PhD – 1 (to commence in year 2)
ACTIVITY Needs assessments through questionnaires and personal interviews in collaboration with industry, national, regional and international partners to develop curricula for short courses and 1 PhD programme (using 5.3.1 needs assessment)
Workshop to develop course outlines and course contents Present courses before School Boards Present courses before Academic Development Committee Present courses before Senate for approval Upload curricula onto CBU and CBU ACESM website and print curricula handbooks
OUTPUT Report of needs assessment exercise Curricula developed from workshop Senate approved curricula Approved curricular adopted by Departments of CBU ACESM
OUTPUT INDICATOR Approved curricula for short courses and PhD programme developed
o Short courses – 11o PhD – 1
Minutes from Senate meeting Approval reports
SOURCE OF VERIFICATIONCBU Academic office
IMPLEMENTATION MILESTONES
Needs assessment questionnaires and interviews conducted Curricula development workshop held with key representatives from
industry, national, regional and international partners Compilation of workshop outputs for curricula development Curricula handbooks developed Courses listed on CBU and CBU ACESM websites and printed
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Implementation Plan
PROCUREMENT Data collection logistics; workshop logistics; printing costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 3 months Commencement: Q1 Y1 Completion: Q3 Y1
PRIMARY CONSTITUENTS: CBU ACESM; Senate; national, regional and international, mining, industry, academic and sector partners
PARTICIPANTS: Regional and international universities, regional and international industry and sector partners,
ASSUMPTIONS Support and participation of partners in curricula development
FINANCIAL IMPLICATIONS $ 0
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Needs assessment fieldwork 0 0
2 Curricula development workshop
0 0
3 Printing of curricula handbooks 0 0
TOTALS 0 0 0
Action Plan 5.3: Accreditation of quality of education programmesTimeframe: Q1 Y1 to Q4 Y5Activity: 5.3.4 Accreditation of all MSc programmes
RESULT Accreditation bodies identified
ACTIVITY Identify and contact relevant accrediting bodies for new programmeso National – Higher Education Authority ($500 per programme - 5)o Regional – Higher Education Quality Management Initiative for
Southern Africao International
Develop accreditation plans for new and existing programmes Conduct accreditation for existing programmes
o National - Higher Education Authority
OUTPUT Accreditation plans for new and existing programmes
OUTPUT INDICATOR Accreditation plans
SOURCE OF VERIFICATIONCBU ACESM Deputy Centre Leader
IMPLEMENTATION MILESTONES
Identification of national, regional and international accrediting bodies Development of accreditation plans
PROCUREMENT Accreditation
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM
DURATION: 3 Months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: Higher Education Authority and other relevant accreditation bodies
PARTICIPANTS: CBU ACESM, Ministry of Education, regional and international accrediting bodies
ASSUMPTIONS All programmes will meet the accreditation requirements
FINANCIAL IMPLICATIONS $22, 000
Budget Line Analysis
1st Qtr 2nd
Qtr3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Develop accreditation plans 2, 000 2, 000
1 Accreditation (plan for international accreditation of the PhD in Sustainable
20, 000 20, 000
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Implementation Plan
Mining in year 2)
TOTALS 22, 000 $22, 000
Action Plan 5.4: Partnerships for collaboration in applied research and trainingTimeframe: Q1 Y1 to Q4 Y5Activity: 5.4.1 Develop stronger links and partnerships through tailor made research for national and regional partner institutions and communities, and private business and private mining companies
RESULT 5 focus areas for tailor made research
ACTIVITY Assess focus areas of tailor made research based on database developed from research activities under activity 5.4.2
Search for experts from national and regional sector partners based on research activities under activity 5.4.2
Call for researchers to conduct tailor made research Recruit 5 MSc and/or PhD students and /or centre staff to carry out the tailor made
research with national and regional sector partners based on activities 5.5.2/5.2.9/5.2.8
Award grants (implementation in year 2) Conduct tailor made research (implementation in year 2)
OUTPUT Tailor made research areas identified Experts identified and agreements signed Call for grants made Researchers recruited Grants awarded (implementation in year 2) Tailor made research carried out(implementation in year 2)
OUTPUT INDICATOR Research needs/gaps Experts Researchers Call for grants (implementation in year 2) Applied research (implementation in year 2)
SOURCE OF VERIFICATIONCBU ACESM Departmental Coordinators
IMPLEMENTATION MILESTONES
Identification of tailor made research areas Experts identified Researchers recruited
PROCUREMENT Advertisements for researchers
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team and sector partners
DURATION: 3 months Commencement: Q4 Y1 Completion: Q4 Y1
PRIMARY CONSTITUENTS: CBU ACESM and sector partners
PARTICIPANTS: CBU ACESM members of staff, national and regional sector partners
ASSUMPTIONS Availability of database information and researchers; commitment from partners
FINANCIAL IMPLICATIONS $ 500
Budget Line Analysis
1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total
1 Advertisements 500 500
TOTALS 500 $500
Action Plan 5.4: Partnerships for collaboration in applied research and trainingTimeframe: Q1 Y1 to Q4 Y5Activity: 5.4.2 Identify and review research addressing sustainable mining and development related challenges
RESULT 10 review papers in sustainable mining and development submitted to journals
ACTIVITY 6 Research groups (based on thematic/departmental units) set up to investigate sustainable mining and development related challenges
Write-up reviews
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Implementation Plan
o Occupational health and community vulnerability – 3o Energy use, mining and process design – 3o Derelict Environment – 2o Biodiversity – 1o Entrepreneurship – 1
Develop a database for research needs of partner organisations for future research activity reference
OUTPUT 6 Research groups in sustainable mining and development related challenges created
10 Theoretical write-ups on sustainable mining and development
OUTPUT INDICATOR 6 Research groups 10 Publications
SOURCE OF VERIFICATIONCBU ACESM Centre Leader
IMPLEMENTATION MILESTONES
Research groups set up Set up online literature review database Develop review protocols Solicit journals for publication Peer review of drafts Submission of reviews for publication
PROCUREMENT Administrative and logistics costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 9 months Commencement: Q1 Y1 Completion: Q3 Y1
PRIMARY CONSTITUENTS: CBU ACESM and partner organisations
PARTICIPANTS: CBU ACESM members of staff; national, regional and international partners
ASSUMPTIONS Compliance from CBU ACESM staff and partners
FINANCIAL IMPLICATIONS $ 10, 000
Budget Line Analysis
1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total
1 Administrative and logistics 5, 000 5, 000 10, 000
TOTALS 5, 000 5, 000 $10, 000
Action Plan 5.4: Partnerships for collaboration in applied research and trainingTimeframe: Q1 Y1 to Q4 Y5Activity: 5.4.3 Setting up internship scheme
RESULT Introduce internship programmes:
MSc programmeso Occupational health and community vulnerability – MSc Occupational
Medicine, MSc Chemistry, MSc Biotechnology, MSc Microbiology, MSc Occupational Health
o Energy use, mining and process design – MSc Environmental Engineering, Management and Monitoring, MPhil Research-based programme, MSc Geomatics, MSc Mine Planning and Design
o Derelict Environment – MSc Project Management, MSc Urban Planning and Development, MSc in Construction
o Biodiversity – MSc Natural Resources Management, MSc Biodiversity Management
o Entrepreneurship – Master Business Administration, MSc Entrepreneurship and Innovations, MSc Economic Development and Small Businesses
ACTIVITY Hold consultative meetings with various industrial partners Identify industrial partners to host students Sign 3 MoU’s with partner organisations
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Implementation Plan
OUTPUT 3 Signed MoU’s with organisation
OUTPUT INDICATOR 3 Signed MoU’s
SOURCE OF VERIFICATIONDepartmental Coordinators
IMPLEMENTATION MILESTONES
Consultative meeting held MoU’s signed
PROCUREMENT Logistics for meetings, administrative costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team and partner organisations
DURATION: 6 months Commencement: Q2 Y1 Completion: Q3 Y1
PRIMARY CONSTITUENTS: CBU ACESM and partner organisations.
PARTICIPANTS: CBU ACESM members of staff, industry, local and regional partners
ASSUMPTIONS Support from partner organisations
FINANCIAL IMPLICATIONS $ 3, 000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd
Qtr4th Qtr 5th Qtr 6th Qtr Total
2 Signing of MoUs with partner institutions
3, 000 3, 000
3 Administrative costs
TOTALS 3, 000 0 $3, 000
Action Plan 5.5: Peer-reviewed journal papers or peer-reviewed conference papers prepared collaboratively with national, regional or international co-authorsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.5.1 Conduct a workshop to establish research needs of academic partners
RESULT Improved collaborative research partnerships with academic partners
ACTIVITY Conduct workshop to establish research needs of academic partners (this activity will be conducted under 5.4.2)
OUTPUT Report on research needs of partners identified and prioritised based on research activities under 5.4.2
OUTPUT INDICATORResearch needs
SOURCE OF VERIFICATIONCBU ACESM Administrative Centre Leader
IMPLEMENTATION MILESTONES
Workshop held and research needs identified
PROCUREMENT Workshop logistics (carried out under activity 5.4.2)
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team and partner organisations
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM members of staff and partner institutions
ASSUMPTIONS Response from participants will be encouraging
FINANCIAL IMPLICATIONS $0
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1
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ACE TEMPLATE
Implementation Plan
TOTALS $0
Action Plan 5.5: Peer-reviewed journal papers or peer-reviewed conference papers prepared collaboratively with national, regional or international co-authorsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.5.2 Research grants to staff and students for project consumables (joint research with industry partners)
RESULT Project allowances awarded
ACTIVITY Assess developmental and partner industry research needs (implementation commences in year 1 and is re-assessed in year 3)
Call for project proposals o Occupational health and community vulnerability – (1)o Energy use, mining and process design – (1)o Derelict Environment – (1)o Biodiversity – (1)o Entrepreneurship – (1)
Project proposal evaluation Acceptance of proposals Quotations for relevant project materials Procurement of relevant project materials
OUTPUT Project allowances awarded Approved project proposals Quotations for project materials Project materials procured
OUTPUT INDICATOR 5 project allowances awarded 5 approved project proposals Approved quotations Project materials
SOURCE OF VERIFICATIONCBU ACESM Departmental Coordinators
IMPLEMENTATION MILESTONES
Call for proposals based on research needs assessment Project proposals approved Project allowances awarded
PROCUREMENT Administrative costs and logistics for evaluation of research proposals; procurement of project materials costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 9 months Commencement: Q1 Y1 Completion: Q3 Y1
PRIMARY CONSTITUENTS: CBU ACESM and partner organisations
PARTICIPANTS: CBU ACESM members of staff, local and regional partner organisations
ASSUMPTIONS Timely procurement; commitment and collaboration from partners
FINANCIAL IMPLICATIONS $ 31, 500
Budget Line Analysis
1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total
1 Research proposal evaluation 1, 500 1, 500
2 Project allowances 30, 000 30, 000
TOTALS 1, 500 30, 000 $31, 500
Action Plan 5.5: Peer-reviewed journal papers or peer-reviewed conference papers prepared collaboratively with national, regional or international co-authorsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.5.3 Joint writing and publication with academic partners
RESULT Strengthened research publication capacity of CBU ACESM and partner personnel developed
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ACE TEMPLATE
Implementation Plan
ACTIVITY Create joint research publication teams with partners based on research activities under 5.4.2
Organise research publication meetings with co-authors
OUTPUT 12 Research paper manuscripts reviewed and sent for publication (at least two papers per thematic unit/department in year two)
OUTPUT INDICATOR12 Research paper manuscripts reviewed and sent for publication
SOURCE OF VERIFICATIONCBU ACESM Departmental Coordinators
IMPLEMENTATION MILESTONES
Formation of joint manuscript review teams Writing of joint research papers
PROCUREMENT Meetings of teams
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team and partner organisations
DURATION: 2 weeks Commencement: Q4 Y1 Completion: Q4 Y1
PRIMARY CONSTITUENTS: CBU ACESM. PARTICIPANTS: CBU ACESM members of staff and partner institutions.
ASSUMPTIONS Modalities of joint publications will be amicably resolved
FINANCIAL IMPLICATIONS $5, 000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Writing and publication logistics
5, 000 5, 000
TOTALS 5, 000 $5, 000
Action Plan 5.5: Peer-reviewed journal papers or peer-reviewed conference papers prepared collaboratively with national, regional or international co-authorsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.5.4 Travel grants for conference attendance for CBU ACESM staff
RESULT Travel grants for conference attendance
ACTIVITY Travel plans and consultations
OUTPUT 7 CBU ACESM staff
OUTPUT INDICATOR 7 conference attendances
SOURCE OF VERIFICATIONCBU ACESM Departmental coordinators
IMPLEMENTATION MILESTONES
Members of staff identified based on incentive structure
PROCUREMENT Award grants
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 12 months Commencement: Q1 Y1 Completion: Q4 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM members of staff
ASSUMPTIONS Availability of relevant conference calls; travel request and abstract accepted
FINANCIAL IMPLICATIONS $ 17, 500
Budget Line Analysis
1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total
1 Notice for staff 0
2 Travel grants 5, 000 5, 000 7, 500 17, 500
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Implementation Plan
TOTALS 5, 000 5, 000 7, 500 $17, 500
Action Plan 5.5: Peer-reviewed journal papers or peer-reviewed conference papers prepared collaboratively with national, regional or international co-authorsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.5.5 Joint publication on multi-disciplinary research outputs (implementation in year 2)
RESULT Joint publication on multi-disciplinary research outputs
ACTIVITY Published papers in high impact factor journals
OUTPUT 10 journal papers published
OUTPUT INDICATOR10 journal papers published
SOURCE OF VERIFICATIONCBU ACESM database
IMPLEMENTATION MILESTONES
Manuscripts circulated for internal peer review Sending manuscripts to journals for publication
PROCUREMENT Publication costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM
DURATION: 3 months Commencement: Q3 Y2 Completion: Q3 Y2
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM, students and post-doctoral fellows
ASSUMPTIONS Suitable journals will publish submissions made by CBU ACESM staff and students
FINANCIAL IMPLICATIONS $0
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
TOTALS 0 $0
Action Plan 5.6: Faculty and PhD student exchanges to promote regional research and teaching collaborationTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.6.1 Upgrading of staff members
RESULT CBU ACESM staff qualifications and competencies upgraded:
Regional short courses – 5 members of staff from CBU ACESM Conduct short courses – CBU ACESM members of staff Identification of research areas for 2 members of staff from CBU ACESM to upgrade to
PhD
ACTIVITY Send 5 members of staff for regional short courses to partner institutions with MoUs in relevant departmental programmes
o Occupational health and community vulnerability - 1o Energy use, mining and process design - 1o Derelict environment - 1o Biodiversity - 1o Entrepreneurship - 1
Conduct short courses for CBU ACESM members of staff in the following areas:o Pedagogy - 10o Research methods, Grant and proposal writing, Supervision skills - 10o Industrial Safety - 10o Bio-safety - 10o Laboratory safety – 10o Accreditation course
Agree with partners on development challenge to be addressed through staff members’ PhD research (using 5.3.1 needs assessment)
OUTPUT 5 trained and skilled members of staff for regional short courses 10 trained and skilled members of staff for Pedagogy short course
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Implementation Plan
10 trained and skilled members of staff for Research methods, Grant and proposal writing, Supervision skills
10 trained and skilled members of staff for Industrial Safety 10 trained and skilled members of staff for Bio-safety 10 trained and skilled members of staff for Laboratory safety 2 agreements for research areas
OUTPUT INDICATORMembers of staff qualification and competences upgraded
Skills and techniques – 55 2 research area agreements
SOURCE OF VERIFICATIONCBU Registrar’s office
IMPLEMENTATION MILESTONES
Staff members identified to attend short courses and workshops Applications lodged Members of staff selected and sent for short courses Members of staff invited to attend internal short courses Research area agreements made between CBU ACESM and partners
PROCUREMENT Workshop and short courses attendance fees for selected staff; travel and accommodation logistics for facilitator
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 6 months Commencement: Q2 Y1 Completion: Q3 Y1
PRIMARY CONSTITUENTS: CBU ACESM members of staff
PARTICIPANTS: CBU ACESM members of staff, universities, local, regional and international and industry partners
ASSUMPTIONS Full participation of staff, availability of required workshops and short courses
FINANCIAL IMPLICATIONS $ 36, 000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th
Qtr6th Qtr Total
1 Short course attendance fees (Staff may apply for courses beyond the region but may only be supported within the ceiling amount budgeted for)
25, 000 25, 000
2 Internal short courses (5) and administrative logistics
11, 000 11, 000
TOTALS 36, 000 $36, 000
Action Plan 5.6: Faculty and PhD student exchanges to promote regional research and teaching collaborationsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.6.2 Engage visiting scholars from regional and international partners
RESULT Improved academic and research capacity of the CBU ACESM through cooperative initiatives with national, regional and international partners
ACTIVITY Sign 2 international memoranda of understanding (MoUs) with partners (2 international MoUs signed in year 1, NIOSH USA and British Columbia University, and another one with a regional partner while another 3 will be signed in year 2 and 2 MoUs per year in year 3-5) (will be done under 5.4.3)
Develop joint training, research and teaching strategies with partners
OUTPUT Partnership agreements signed with partners Joint training, research and teaching programmes established
OUTPUT INDICATOR2 MoUs signedNumber of joint activity themes established
SOURCE OF VERIFICATIONMoUs and Reports at the CBU ACESM
IMPLEMENTATION MILESTONES
Joint correspondence and meetings with partners instituted MoUs and other agreements established
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ACE TEMPLATE
Implementation Plan
PROCUREMENT Travel and meeting costs.
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team & partner organisations
DURATION: 3 months Commencement: Q1 Y2 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM. PARTICIPANTS: CBU ACESM members of staff and partner institutions.
ASSUMPTIONS Partner institutions will find time and resources for these joint initiatives
FINANCIAL IMPLICATIONS $2,000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th
Qtr5th Qtr 6th Qtr Total
1 Meetings and correspondence
2, 000 2,000
TOTALS 2,000 $2,000
Action Plan 5.6: Faculty and PhD student exchanges to promote regional research and teaching collaborationsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.6.3 Staff exchange and research visiting fellows
RESULT Operationalisation of MoU through staff exchanges among participating partners
ACTIVITY Develop staff exchange programme guidelines Meeting to sign 3 MoUs (will be done under activity 5.4.3) Award travel grants for 5 staff exchange and 4 visiting fellows (done in Q3) Research fellows and staff visitation among participating universities (done in
Q4)
OUTPUT MoUs signed Staff exchange and visiting fellows programme established and operationalised
(done in Q3) Travel grants offered (done in Q4)
OUTPUT INDICATOR 3 Signed MoUs Staff exchange and visitation fellows programme guidelines 5 Staff exchange and 4 fellows visitation among partner Universities Staff exchange reports by participating fellows
SOURCE OF VERIFICATIONCBU ACESM Centre Leader
IMPLEMENTATION MILESTONES
Signing 3 MoUs Staff exchange and visitation fellows programme guidelines developed Staff exchange and visitation for three months
PROCUREMENT Travel and administrative logistics costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM, University of Botswana, University of Malawi
DURATION: 3 months Commencement: Q3 Y1 Completion: Q3 Y1
PRIMARY CONSTITUENTS: CBU ACESM, University of Botswana, Malawi, Stellenbosch, Zimbabwe, Namibia, Cape Town and KwaZulu-Natal
PARTICIPANTS: CBU ACESM, University of Botswana, Malawi, Stellenbosch, Zimbabwe, Namibia, Cape Town and KwaZulu-Natal
ASSUMPTIONS Participating Universities willing to host visiting scholars
FINANCIAL IMPLICATIONS $ 50, 000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th
Qtr5th Qtr 6th Qtr Total
1 Travel and administrative logistics
50,000 50, 000
TOTALS 50, 000 $50, 000
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Implementation Plan
Action Plan 5.6: Faculty and PhD student exchanges to promote regional research and teaching collaborationsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.6.4 Engage staff and practitioners to jointly supervise research students from national and regional partner institutions, private business and private mining companies
RESULT 5 research students jointly supervised
ACTIVITY Sign MoU (should include provision for student attachment at joint supervisor’s institution for one semester) (signed under activity 5.4.3)
Develop standardised joint supervision framework Travel logistics for students
OUTPUT Joint supervision framework MoU (signed under activity 5.4.3) supporting joint supervision framework Regional supervision of students
OUTPUT INDICATOR Evidence of jointly supervised research being carried out
SOURCE OF VERIFICATIONCBU ACESM Deputy Centre Leader
IMPLEMENTATION MILESTONES
Standardised joint supervision framework developed MoU signed Students jointly supervised
PROCUREMENT Logistics for administration, supervision and travel
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team and partners Universities
DURATION: 6 months Commencement: Q1 Y1 Completion: Q3 Y1
PRIMARY CONSTITUENTS: CBU ACESM and partner Universities
PARTICIPANTS: CBU ACESM team and staff of partner Universities
ASSUMPTIONS Co-supervisors available; enrolment of students
FINANCIAL IMPLICATIONS $83, 000
Budget Line Analysis
1stQtr 2ndQtr 3rdQtr 4thQtr
5thQtr 6thQtr Total
1 Student support 69, 000 69, 000
2 Travel logistics 1, 500 1, 500
3 Research support fund 12, 000 12, 000
4 Recruitment of joint supervisors
500 500
TOTALS 14, 000 69, 000 $83, 000
Action Plan 5.6: Faculty and PhD student exchanges to promote regional research and teaching collaborationsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.6.5 Identify and engage international academic researchers for joint supervision of students at CBU-ACESM
RESULT Joint supervision of CBU ACESM research students by international scholars
ACTIVITY Collaborative meetings with academic researchers and sign MoU (MoU signed under activity 5.4.3)
Secure funds to support students for 6 months at the co-supervisor’s institution (implementation in year 2)
Student supervision at co-supervisor’s institution (implementation in year 3) Source alternative funds to support joint supervision programme
(implementation in year 4)
OUTPUT Students jointly supervised with international co-supervisorsPublished co-authored papers in high impact journals with international scholars
OUTPUT INDICATOR Joint supervisors identified
SOURCE OF VERIFICATIONCBU ACESM Centre Leader and Deputy
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ACE TEMPLATE
Implementation Plan
MoU signed Published papers
Centre Leader
IMPLEMENTATION MILESTONES
Supervisors identified from partner organisations Joint supervision provided Co-authored papers published
PROCUREMENT N/A
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM, NIOSH USA, University of New South Wales/Adelaide
DURATION: 3 months Commencement: Q2 Y1 Completion: Q2 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM, NIOSH USA, University of New South Wales/Adelaide
ASSUMPTIONS Capability of CBU ACESM to host visiting scholars
FINANCIAL IMPLICATIONS $0
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1
TOTALS $0
Action Plan 5.6: Faculty and PhD student exchanges to promote regional research and teaching collaborationsTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.6.6 Research grants for MSc./MPhil. and PhD students, Post-doctoral fellows
RESULT MSc and PhD students recruitedo MSc students – 13
Occupational health and community vulnerability – MSc Chemistry, MSc Biotechnology, MSc Microbiology, MSc Occupational Health
Energy use, mining and process design – MSc Environmental Engineering, Management and Monitoring, MPhil Mining, MPhil Metallurgy, MPhil Chemical, MPhil Environmental Engineering, Management and Monitoring MPhil Research-based programme, MSc Geomatics, MSc Mine Planning and Design
Derelict Environment – MSc Project Management, MSc Urban Planning and Development, MSc in Construction
Biodiversity – MSc Natural Resources Management, MSc Biodiversity Management
Entrepreneurship – Master Business Administration, MSc Entrepreneurship and Innovations, MSc Economic Development and Small Businesses
o PhD students – 7 Post-doctoral fellowships advertised Research grants awarded
ACTIVITY Recruit MSc and PhD students Identify industrial partners to support post-doctoral students Hold consultative meetings with various industrial partners for support of post-
doctoral students Sign 3 MoU’s with partner organisations Apply for grants to support 3 post-doctoral students Advertise for post-doctoral fellows Award research grants
OUTPUT 13 MSc students recruited 7 PhD students recruited 3 Post-doctoral fellow grants Research grants awarded
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ACE TEMPLATE
Implementation Plan
OUTPUT INDICATOR 13 MSc students 7 PhD students 3 Post-doctoral grants applied for and agreed with partners Research grants awarded
SOURCE OF VERIFICATIONCBU academic office
IMPLEMENTATION MILESTONES
Advertise programmes Selection of candidates Registration of students Identification of grant calls Signing of agreements Award research grants
PROCUREMENT Administrative and advertising costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 9 months Commencement: Q1 Y1 Completion: Q4 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM , national, regional and international prospective student
ASSUMPTIONS Commitment and collaboration from prospective students and partners; availability of grant calls
FINANCIAL IMPLICATIONS $ 278, 950
Budget Line Analysis
1st Qtr 2nd Qtr 3rd
Qtr4th Qtr 5th Qtr 6th Qtr Total
1 Advertise MSc./MPhil. and PhD programmes
12, 500 12, 500
2 Advertise post-doctoral fellowships
3, 500 3, 500
3 Research grants (includes internship funds)
262, 950 262, 950
TOTALS 275, 450 3, 500 $278, 950
Action Plan 5.7: External revenue generationTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.7.1 Establishment and running of fundraising committee
RESULT Fundraising committee
ACTIVITY Establish fundraising committee Hold meetings to assess areas for raising funds Generate a list of potential leads for raising funds Devise methods of running the fundraising committee
OUTPUT Committee established List of potential funders Fundraising committee methods devised
OUTPUT INDICATOR Fund raising committee List of potential funders Funds raised ($5, 000)
SOURCE OF VERIFICATIONCBU ACESM Centre Leader
IMPLEMENTATION MILESTONES
Fund raising committee formally established Fund raising call account opened
PROCUREMENT Logistics for meetings
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
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PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM team
ASSUMPTIONS Committee established and fundraising methods devised
FINANCIAL IMPLICATIONS $5,000
Budget Line Analysis
1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total
1 Logistics for meetings 2, 000 2, 000
2 Fund raising activities 3, 000 3, 000
TOTALS 5, 000 $5, 000
Action Plan 5.7: External revenue generationTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.7.2 Search for opportunities to provide consultancy services to partner institutions, communities, private business and private mining companies
RESULT Carry out consultancies
ACTIVITY Search for consultancy opportunities using the internet, print media and use database developed from research activities under activity 5.4.2
Assemble consultancy team Bid for consultancies Develop policy on disbursement of monies raised by CBU ACESM Conduct meetings with CBU Management to agree and operationalise policy on
disbursement of monies raised by CBU ACESM
OUTPUT Successful consultancies carried out ($15, 000) Policy on disbursement of monies raised by CBU ACESM developed Policy on disbursement of monies raised by CBU ACESM operationalised
OUTPUT INDICATOR Consultancy reports Policy document on disbursement of monies raised by CBU ACESM
SOURCE OF VERIFICATIONCBU ACESM Centre leader
IMPLEMENTATION MILESTONES
Consultancy team assembled Consultancies carried out and fees paid Policy document on disbursement of monies raised by CBU ACESM developed
PROCUREMENT N/A
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM team and partners
ASSUMPTIONS Availability of consultancy opportunities
FINANCIAL IMPLICATIONS $200
Budget Line Analysis
1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total
1 Administrative logistics 200 200
TOTALS 200 $200
Action Plan 5.7: External revenue generationTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.7.3 Provide research and consultancy services
RESULT Carry out research and consultancies
ACTIVITY Convene meeting and conduct workshops to identify areas of research for
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Implementation Plan
consultancy (refer to 5.7.2) Market CBU ACESM as consultants Recruit staff for research and consultancy Carry out the research and consultancy
OUTPUT Marketing conducted Research and consultancy areas identified Experts found Researchers and consultants recruited Research and consultancy carried out
OUTPUT INDICATORResearch and consultancies carried out ($5, 000)Contracts of research and consultancy
SOURCE OF VERIFICATIONRecord and report of research data collections and consultancy works respectively
IMPLEMENTATION MILESTONES
Research and consultancy works carried out
PROCUREMENT Logistics for identifying research and consultancy areas, expert search and recruiting researchers and consultants
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1Y1
PRIMARY CONSTITUENTS: CBU ACESM and, community and private partners
PARTICIPANTS: CBU ACESM team and, community and private partners
ASSUMPTIONS Research and consultancy areas readily identified, experts found and, researchers and consultants recruited
FINANCIAL IMPLICATIONS $2,000
Budget Line Analysis
1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total
1 Conduct workshop to identify areas of research and consultancy (done under 5.1.3)
100 100
2 Search for experts for the research and consultancy
100 100
3 Recruit staff for research and consultancy
100 100
4 Conduct research and consultancy
1, 700 1, 700
TOTALS 2, 000 $2, 000
Action Plan 5.7: External revenue generationTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.7.4 Private sector partners financial support for good entrepreneur initiatives
RESULT Financial support by private partners for good entrepreneur initiatives
ACTIVITY Hold meetings to assess areas of financial support for good entrepreneur initiatives
Determine good entrepreneur initiatives Determine private partners to support good entrepreneur initiatives
OUTPUT Areas of support for good entrepreneur initiatives identified Private partners to support good entrepreneur initiatives determined
OUTPUT INDICATOR Good entrepreneur initiatives started (partners to provide $5, 000)
SOURCE OF VERIFICATIONCBU ACESM T5 Coordinator
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Implementation Plan
IMPLEMENTATION MILESTONES
Good entrepreneur initiatives identified Private partners to support good entrepreneur initiatives determined
PROCUREMENT Administrative, logistics costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM T5 Leader
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM team
ASSUMPTIONS Partners willing to cooperate
FINANCIAL IMPLICATIONS $ 1, 000
Budget Line Analysis
1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total
1 Hold meetings to assess areas for financial support for good entrepreneur initiatives
1, 000 1, 000
TOTALS 1, 000 $1, 000
Action Plan 5.7: External revenue generationTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.7.5 Explore and mobilise public-private partnerships for infrastructure development for CBU ACESM
RESULT Partnerships in infrastructure development
ACTIVITY Hold meetings to engage government for partnerships in infrastructure development
Identify private sector partners for infrastructure development
OUTPUT Areas of partnership in infrastructure development identified Government engaged Potential partnerships identified
OUTPUT INDICATORReport on potential partnerships for infrastructure development
SOURCE OF VERIFICATIONCBU ACESM Centre Leader
IMPLEMENTATION MILESTONES
Key partners identified Report generated
PROCUREMENT Logistics for meetings and printing report
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 3 months Commencement: Q2 Y1 Completion: Q2 Y1
PRIMARY CONSTITUENTS: CBU ACESM and public-private partner organisations
PARTICIPANTS: CBU ACESM team and public-private partners
ASSUMPTIONS Partnerships established
FINANCIAL IMPLICATIONS $5, 000
Budget Line Analysis
1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total
1 Hold meetings to assess areas of partnership in infrastructure development
3, 000 3, 000
2 Printing costs 2, 000 2, 000
TOTALS 5, 000 $5, 000
Action Plan 5.8: Institution participating in benchmarking exercise Timeframe: Q1 Y1 to Q4 Y5
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Implementation Plan
Activity: 5.8.1 Participate in PASET benchmarking training
RESULT Benchmark semester system, progression and assessment rules with all partner universities
ACTIVITY Participate in PASET benchmarking training
OUTPUT Participate in PASET benchmarking training
OUTPUT INDICATOROperationalised progression rules based on benchmarking (implementation will take place in year 2)Trained personnel in PASET
SOURCE OF VERIFICATIONCBU ACESM Deputy Centre Leader, Senate
IMPLEMENTATION MILESTONES
Participate in PASET benchmarking training
PROCUREMENT Travel logistics, workshop logistics and printing costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM, University of Botswana, Malawi, Stellenbosch, Zimbabwe, Namibia, Cape Town and KwaZulu-Natal
DURATION: 6 Months Commencement: Q1 Y1 Completion: Q2 Y1
PRIMARY CONSTITUENTS: CBU ACESM, University of Botswana, Malawi, Stellenbosch, Zimbabwe, Namibia, Cape Town and KwaZulu-Natal
PARTICIPANTS: CBU ACESM, University of Botswana, Malawi, Stellenbosch, Zimbabwe, Namibia, Cape Town and KwaZulu-Natal
ASSUMPTIONS Senates of all participating Universities will approve the progression rules
FINANCIAL IMPLICATIONS $ 6, 000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th
Qtr5th Qtr 6th Qtr Total
1 Printing costs 3, 000 3, 000
2 Seminars and workshops for PASET Benchmarking
3, 000 3, 000
TOTALS 3, 000 3, 000 $6, 000
Action Plan 5.9: Timely withdrawal applications supported by interim unaudited financial reports for CBU ACESMTimeframe: Q1 Y1 to Q4 Y5
Activity: 5.9.1 Prepare DLRs for verification
RESULT Report on completed DLRs
ACTIVITY Prepare DLRs for verification Invite IUCEA to conduct independent verification of DLRs Develop withdrawal applications based on verified DLRs
OUTPUT DLRs developed Verified DLRs Withdrawal applications developed
OUTPUT INDICATOR DLRs Withdrawal applications
SOURCE OF VERIFICATIONProject manager
IMPLEMENTATION MILESTONES
DLRs prepared DLRs verified Withdrawal applications developed
PROCUREMENT N/A
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM
DURATION: 12 months Commencement: Q1 Y1 Completion: Q4 Y1
PRIMARY CONSTITUENTS: CBU ACESM, IUCEA PARTICIPANTS: CBU ACESM, IUCEA
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Implementation Plan
ASSUMPTIONS Availability of IUCEA
FINANCIAL IMPLICATIONS $0
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1
TOTALS $0
Action Plan 5.10: Functioning audit committee under the CBU CouncilTimeframe: Q1 Y1 - Q4 Y5Activity: 5.10.1 Review monthly, quarterly and semi-annual audit reports
RESULT Monthly, quarterly and semi-annual audit reports reviewed
ACTIVITY Review monthly (income and expenditure), quarterly, semi-annual and annual financial assessments on project and external revenue accounts
Review interim financial report Review procurement audit report – semi-annual Review procurement progress report – quarterly Bi-annual meetings with IUCEA
OUTPUT Monthly, quarterly and semi-annual financial assessments on project and external revenue accounts reviewed
Interim financial report reviewed Meetings conducted with IUCEA
OUTPUT INDICATOR Record of meetings Audit reports on monthly, quarterly and semi-annual financial reports on
project and external revenue accounts Audited interim financial report Bi-annual reports
SOURCE OF VERIFICATIONCBU ACESM Project Manager, CBU ACESM Accountant, CBU ACESM Auditor
IMPLEMENTATION MILESTONES
Calendar made for quarterly meetings and circulated Monthly, mid-year and interim financial assessment conducted on project and
external revenue accounts Bi-annual meeting
PROCUREMENT Administrative and logistics costsTravel logistics for meetings
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM
DURATION: 12 months Commencement: Q1 Y1 Completion: Q4 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS:
ASSUMPTIONS Availability of partners
FINANCIAL IMPLICATIONS $32, 000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Conduct monthly, quarterly and semi-annual and annual financial assessments on project and external revenue accounts
500 500 500 500 2, 000
2 Bi-annual meetings with IUCEA
15, 000 15, 000 30, 000
TOTALS 500 15, 500 500 15, 500 $32, 000
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ACE TEMPLATE
Implementation Plan
Action Plan 5.11: Functioning internal audit unit for the CBUTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.11.1 Conduct quarterly coordination meetings, and monthly and semi-annual financial reports
RESULT Quarterly coordinating meeting held; monthly and semi-annual financial reports produced
ACTIVITY Coordinating quarterly meetings with partner organisation Conduct monthly (income and expenditure), semi-annual and annual financial
assessments on project and external revenue accounts Prepare interim financial report Prepare procurement audit report – semi-annual Prepare procurement progress report – quarterly Bi-annual meetings with IUCEA
OUTPUT Meetings conducted Monthly and semi-annual financial assessments conducted on project and external
revenue accounts Interim financial report developed Meetings conducted with IUCEA
OUTPUT INDICATOR Record of meetings Monthly and semi-annual financial reports on project and external
revenue accounts Interim financial report Bi-annual reports
SOURCE OF VERIFICATIONCBU ACESM Project Manager, CBU ACESM Accountant, CBU ACESM Auditor
IMPLEMENTATION MILESTONES
Calendar made for quarterly meetings and circulated Monthly, mid-year and interim financial assessment conducted on project and
external revenue accounts Bi-annual meeting
PROCUREMENT Administrative and logistics costsTravel logistics for meetings
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM
DURATION: 12 months Commencement: Q1 Y1 Completion: Q4 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS:
ASSUMPTIONS Availability of partners
FINANCIAL IMPLICATIONS $52, 000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Conduct quarterly coordination and review meetings
20, 000 20, 000
2 Conduct monthly and semi-annual and annual financial assessments on project and external revenue accounts
500 500 500 500 2, 000
3 Bi-annual meetings with IUCEA
15, 000 15, 000 30, 000
TOTALS 20, 500 15, 500 500 15, 500 $52, 000
Action Plan 5.12: Transparency of financial management (audit reports, interim unaudited financial reports, budgets and Annual Work Programs are all web accessible)Timeframe: Q1 Y1 to Q4 Y5
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Implementation Plan
Activity: 5.12.1 Upload interim audited financial reports and annual workplans onto the CBU ACESM website; timely submission of comprehensive financial reports, annual workplans to WB and relevant partners
RESULT Monthly (income and expenditure), semi-annual and annual financial meetings on project and external revenue accounts held; monthly and semi-annual financial reports produced
ACTIVITY Upload audited reports Conduct monthly (income and expenditure), semi-annual and annual financial
meetings on project and external revenue accounts Upload interim financial report Upload annual workplans Submit financial reports, annual workplans to WB and relevant partners
OUTPUT Audit reports Existence of reports on the CBU ACESM website Minutes Annual workplans
OUTPUT INDICATOR Audited reports Active website Record of meetings Annual workplans
SOURCE OF VERIFICATIONCBU ACESM Project Manager, CBU ACESM Accountant, CBU ACESM Auditor
IMPLEMENTATION MILESTONES
Calendar made for quarterly meetings and circulated Submission of mid-year and interim financial assessment conducted on project and
external revenue accounts Bi-annual meeting
PROCUREMENT Administrative and logistics costsTravel logistics for meetings
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM
DURATION: 12 months Commencement: Q1 Y1 Completion: Q4 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS:
ASSUMPTIONS Availability of partners
FINANCIAL IMPLICATIONS $2, 000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Conduct monthly (income and expenditure), semi-annual and annual financial meetings on project and external revenue accounts
500 500 500 500 2, 000
2 Upload audited reports, interim financial reports, annual workplans
3 Submit financial reports, annual workplans to WB and relevant partners
TOTALS 500 500 500 500 $2, 000
Action Plan 5.13: Timely procurement audit report for the CBU ACESMTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.13.1 Submit a timely procurement audit report detailing procurement practices
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Implementation Plan
RESULT Procurement audit report detailing procurement practices submitted
ACTIVITY Develop procurement plan Conduct internal procurement audit Conduct external procurement audit Submit procurement audit reports detailing procurement practices
OUTPUT Procurement plan developed Internal procurement audit conducted External procurement audit conducted Procurement audit reports detailing procurement practices submitted
OUTPUT INDICATOR Approved procurement plan Procurement audit reports Procurement audit reports received
SOURCE OF VERIFICATIONCBU ACESM Project Manager, CBU ACESM Accountant, CBU ACESM Procurement Officer
IMPLEMENTATION MILESTONES
Approved procurement plan Submission of procurement audit reports
PROCUREMENT Administrative and logistics costsTravel logistics for meetings
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM
DURATION: 12 months Commencement: Q1 Y1 Completion: Q4 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS:
ASSUMPTIONS Availability of partners
FINANCIAL IMPLICATIONS $52, 000
Budget Line Analysis
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 5th Qtr 6th
QtrTotal
1 Develop procurement plan
2 Conduct internal procurement audit
500 500 500 500 2, 000
3 Conduct external procurement audit
18, 000 18, 000
4 Submit procurement audit reports detailing procurement practices
TOTALS 500 500 500 18, 500 $20, 000
Action Plan 5.14: Timely and satisfactory procurement progress report for the CBU ACESMTimeframe: Q1 Y1 to Q4 Y5
Activity: 5.14.1 Procurement of equipment, upgrade the bandwidth and acquisition of temporary office space and hostels
RESULT Equipment procured, and bandwidth upgraded
ACTIVITY Procure equipment Upgrade bandwidth Identify and acquire temporary office space and hostels (School of Graduate
Studies)
OUTPUT Identify sources for equipment and obtain quotations Submit quotations to the CBU tender committee Purchase equipment
o Projectors – 2 (Centre use - 2)o Computer desktop – 1 (administrative assistant – 1)o Drop box subscription – for 1 year
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o Go-to meeting softwareo Collaborative software (get estimated costs)
Upgrade bandwidth Temporary office space and hostels (School of Graduate Studies) Purchase Vehicle - 1
OUTPUT INDICATOR Equipment purchased Bandwidth upgraded Office and hostels Vehicle
SOURCE OF VERIFICATIONProcurement office, Registrar
IMPLEMENTATION MILESTONES
Approved quotations Purchase of equipment Acquire office space and hostels Purchase vehicle
PROCUREMENT Purchasing costs
RESPONSIBILITY FOR IMPLEMENTATION
Project Manager, Procurement Officer, Project Accountant
DURATION: 3 months Commencement: Q2 Y1 Completion: Q2 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM and CBU Bursar’s office
ASSUMPTIONS No delays in arrival of purchased equipment
FINANCIAL IMPLICATIONS $101, 000
Budget Line Analysis
1st Qtr 2nd
Qtr3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
1 Obtain quotations 1 000 1 000
2 Purchase equipment 10, 0005 10, 000
3 Upgrade of bandwidth 30, 000 30, 000
4 Purchase of vehicle 60, 000 60, 000
TOTALS 101, 000 $101, 000
Action Plan 5.14: Timely and satisfactory procurement progress report for the CBU ACESMTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.14.2 Upgrade and procure teaching and research facilities
RESULT Teaching and research facilities for upgrading identified; teaching aids procured
ACTIVITY Obtain quotations for 2 projectors (purchase under 5.14.1) Obtain quotations for building materials for offices and hostels (purchase under
5.14.3) BOQ (purchase under 5.14.3) Purchase building materials for offices and hostels (purchase under 5.14.3) Purchase laboratory accessories Renovations of laboratory facilities
OUTPUT Quotations obtained Laboratory accessories Renovations of laboratory facilities
OUTPUT INDICATOR Quotations Laboratory accessories Renovated laboratory facilities
SOURCE OF VERIFICATIONCBU ACESM Deputy Centre Leader
IMPLEMENTATION Quotations obtained
5 3 Projectors - $6, 000; 3 Desktop computers - $ 1, 50078
ACE TEMPLATE
Implementation Plan
MILESTONES Laboratory accessories purchased Renovated laboratory facilities
PROCUREMENT Projectors and laboratory accessories
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM
DURATION: 3 Months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM
ASSUMPTIONS Timely procurement of equipment; collaboration from School of Graduate Studies
FINANCIAL IMPLICATIONS $ 20, 000
Budget Line Analysis
1st Qtr 2nd
Qtr3rd Qtr 4th Qtr 5th Qtr 6th Qtr Total
3 Purchase laboratory accessories
5, 000 5, 000
5 Renovations for laboratories 15, 000 15, 000
TOTALS 20, 000 $20, 000
Action Plan 5.14: Timely and satisfactory procurement progress report for the CBU ACESMTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.14.3 Procurement of Office Equipment and Furniture, Renovation of Temporal Office Space and Hostels
RESULT Classroom, office and hostels furniture procured; temporal office space and hostels renovated
ACTIVITY Identify sources for furniture Submit quotations for furniture to the CBU tender committee Procure classroom and office furniture BOQ Obtain quotations for building materials Purchase building materials Building contractual services Renovate temporal office space and hostels
OUTPUT Sources for furniture identified Quotations to the CBU tender committee submitted Purchase furniture BOQ Renovated temporal office space and hostels
OUTPUT INDICATOR Furniture purchased Temporal office space renovated
SOURCE OF VERIFICATIONProcurement Officer
IMPLEMENTATION MILESTONES
Approved quotations Purchase of furniture BOQ Renovation of temporal office space and hostels
PROCUREMENT Purchasing costs
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 3 months Commencement: Q1 Y1 Completion: Q1 Y1
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM and CBU Bursar’s office
ASSUMPTIONS No delays in arrival of purchased equipment
FINANCIAL IMPLICATIONS $ 78, 000
Budget Line Analysis
1st Qtr 2nd
Qtr3rd Qtr 4th
Qtr5th Qtr 6th Qtr Total
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Implementation Plan
1 Purchase 6 office desks and chairs
3, 000 3, 000
2 Purchase 3 executive computer desks and chairs
2, 400 2, 400
3 Purchase 1 secretarial computer desk and chair
600 600
4 Purchase 8 bookshelves 2, 500 2, 500
5 Purchase 8 laptops 6, 000 6, 000
6 Purchase 4 air conditioning units + installation +power upgrade
4, 000 4, 000
7 Purchase 4 black and white laser jet printers
1, 000 1, 000
8 Purchase 1 wireless colour laser jet printer
500 500
9 Purchase 2 scanners 1, 000 1, 000
10 Purchase 1 photocopier 1, 000 1, 000
11 Purchase software 2, 000 2, 000
12 Quotations 500 500
13 BOQ 3, 000 3, 000
14 Renovation of temporal office space and hostels
50, 500 50, 500
TOTALS 78, 000 $78, 000
Action Plan 5.14: Timely and satisfactory procurement progress report for the CBU ACESMTimeframe: Q1 Y1 to Q4 Y5 Activity: 5.14.4 Design and pre-construction logistics for the CBU ACESM administrative unit (implementation in year 2)
RESULT CBU ACESM administrative unit
ACTIVITY Competition for the design of the CBU ACESM administrative unit Selection of winning design Identify site for construction Construction of the CBU ACESM administrative unit
OUTPUT Architectural drawings of the CBU ACESM administrative unit Site for construction identified Construction of the CBU ACESM administrative unit
OUTPUT INDICATORCBU ACESM administrative unit drawingsSite for construction and publicised on the CBU ACESM website
SOURCE OF VERIFICATIONCBU ACESM administrative unit drawings, CBU ACESM administrative unit physical structure
IMPLEMENTATION MILESTONES
Draft design generated and agreed to Print outs of architectural drawings of the CBU ACESM administrative unit Site for construction identified Commencement of construction of the CBU ACESM administrative unit Handover of completed CBU ACESM administrative unit
PROCUREMENT Architectural costs
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Implementation Plan
RESPONSIBILITY FOR IMPLEMENTATION
CBU ACESM team
DURATION: 3 months Commencement: Q2 Y2 Completion: Q2 Y2
PRIMARY CONSTITUENTS: CBU ACESM PARTICIPANTS: CBU ACESM and CBU Practice Office
ASSUMPTIONS Availability of proposed construction site, commitment and collaboration of architectural personnel
FINANCIAL IMPLICATIONS $0
Budget Line Analysis
1st Qtr 2nd Qtr 3rd
Qtr4th Qtr 5th Qtr 6th Qtr Total
1 Architectural works 0 0
TOTALS 0 $0
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Implementation Plan
8.0 ANNEX
8.1 Procurement Manual and Plan
8.2 Environmental and Social Management Plan
8.3 CBU ACESM PAD – 5 May 2016
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