club officer training - district 39 toastmasters · vp membership vp public relations treasurer...

District39–ClubOfficerTraining

DistrictPage www.district39.orgDistrictTrainingPage www.district39.org/trainingToastmastersInternational www.toastmasters.org

District 39, Division ___, Area ____

Club #___________, Club Name: __________________

My Name: ___________________________

My Role: ___________________________

Club Office Name Phone

President

VP Education

VP Membership

VP Public Relations

Treasurer

Secretary

Sergeant At Arms

District Director: _________________ ç Operations, Administration

Program Quality Director: _________________ ç Education, Training, Events

Club Growth Director: _________________ ç Marketing, Club Building,

Member Retention

Club Leader Resources / Mentors

Division Director: _________________ ç Consistent Area Quality

AD Program Quality: _________________ ç Assist Education / Training

AD Club Growth: _________________ ç Assist Club Growth activities

Area Director: _________________ ç Consistent Club Quality

My Area Council (Club Leader Peers) Clubs in my Area Club President VP Education VP Membership

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Secretary

Club Officer Training

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! Secretary Role

Agenda

! Secretary Responsibilities

! Secretary Resources

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Session Objectives

!  Identify your role ! Fulfill your

responsibilities ! Find resources that

help you

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Secretary Role

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Secretary Responsibilities

The Club Meeting

Outside the Club Meeting

The Executive Committee

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The Club Meeting

! Before Club Meetings ! Upon Arrival at

Club Meetings ! During Club Meetings

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Before Club Meetings

! Post the previous minutes.

! Prepare a list of actions for the president.

! Update the club’s officer list.

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Upon Arrival at Club Meetings

! Circulate attendance sheet and guest book.

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During Club Meetings

! Read previous minutes, note amendments, record current meeting minutes.

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Outside the Club Meeting

! Maintain accurate roster.

! Submit club officer list.

! Handle correspondence.

! Keep club files. ! Attend club executive

committee meetings.

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Outside the Club Meeting

! Vote at international business meetings.

! Facilitate member progress in Base Camp.

! Arrange for your replacement or assistance.

! Prepare your successor for office.

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The Executive Committee

! Read the previous meeting minutes.

! Note amendments. ! Record current

meeting minutes.

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! How ! When ! Who

! What

How to Fulfill the Secretary Responsibilities

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! How will you fulfill this responsibility? ! When will each action be completed? ! Who is available to help you?

! What materials and resources can you use?

Secretary Responsibility Action Plan

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Secretary Resources

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! Attend district-sponsored club-officer training program.

! Read materials. ! Meet with outgoing executive committee. ! Meet with outgoing secretary. ! Meet with current executive committee. ! Confirm submission of the newly elected

officers list. ! Review and order any needed materials.

Getting Started

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Additional Resources

This concludes the session.

Club Officer Training

Evaluation BEGINNER INTERMEDIATE ADVANCED

What level of knowledge of the topic did

you have prior to this session? � � �

Indicate to what degree you agree with the following statements about this session.

STRONGLY AGREE AGREE

NEITHER AGREE

NOR DISAGREE

DISAGREE STRONGLY DISAGREE

Overall, I was satisfied with the session. � � � � �

I will use the content to strengthen my

club. � � � � �

The learning objectives were met. � � � � �

Yes No

Will you implement at least one idea from this session in the next 30 days? � �

Write your comments about the session.

Indicate to what degree you agree that the facilitator demonstrated the following:

STRONGLY AGREE AGREE

NEITHER AGREE

NOR DISAGREE

DISAGREE STRONGLY DISAGREE

Solid knowledge of the subject matter � � � � �

Excellent presentation skills � � � � �

BaseCampManagerPresident,VicePresidentofEducation,Secretary

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TrackEmpReques Printable Version Export to Excel (0 Results)

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Angie Rodriguez Effective Coaching On-line 7/2/18 ü û

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Evaluation BEGINNER INTERMEDIATE ADVANCED

What level of knowledge of the topic did

you have prior to this session? � � �

Indicate to what degree you agree with the following statements about this session.

STRONGLY AGREE AGREE

NEITHER AGREE

NOR DISAGREE

DISAGREE STRONGLY DISAGREE

Overall, I was satisfied with the session. � � � � �

I will use the content to strengthen my

club. � � � � �

The learning objectives were met. � � � � �

Yes No

Will you implement at least one idea from this session in the next 30 days? � �

Write your comments about the session.

Indicate to what degree you agree that the facilitator demonstrated the following:

STRONGLY AGREE AGREE

NEITHER AGREE

NOR DISAGREE

DISAGREE STRONGLY DISAGREE

Solid knowledge of the subject matter � � � � �

Excellent presentation skills � � � � �