collection management committee: collaborative collection ......collection management committee:...

CollectionManagementCommittee:CollaborativeCollectionDevelopmentDuetoareductioninI-ShareborrowingfromFY12toFY15andadesiretomaintainadeepanddiverseCARLIcollection,thecommitteeproposedanexplorationofinterestincollaboration.During2015-2016,theCollectionManagementCommittee(CMC)assessedCARLImemberlibrariesinterestincollaborativecollectiondevelopment.Theirsurveygenerated89responsesfrom52members.Althoughtherewereseveralmembersthatindicatedthattimeandmoneywerelocalchallengestocollaboration,thereweremembersinterestedinprojectstoexpandsharedcollections.UsingtheSurveyasajumpingoffpoint,thecommitteepresentedawebinarthatincludedthesurveyresultsandpossiblewaystocollaborate.TheCollectionManagementCommitteeisworkingthisyeartodevelopPilotProjectstestingdifferentmodelsofcollaborationthatwillhelpinformbestpracticesforthemembershipinterestedincontinuingcollaborationinthefuture.Thisworkincludescreatingaforumthroughwhichlibrariansshareinformationrelatedtocollectiondevelopmentandcollaboration.TheSurveyindicatedhighinterestfromCARLImemberstocollaborateinBusiness,Education,HealthSciencesandLiterature.TheCollectionManagementCommitteeinvitesallinterestedCARLIMemberstoparticipateinPilotProjectsfor:

• Business• Education:K-12Textbooks• HealthSciences:Nursing• Literature• OneTimePledges:AnySubject

MoreinformationonthePilotProjectscanbefoundat:https://groups.google.com/forum/?hl=en#!forum/carli-collaborative-collection.PleasecontactFY17Co-ChairsKimberlyShotick,kc-shotick@neiu.eduandDebBlecic,dblecic@uic.edutoparticipateinapilotproject.Thefullreportisavailableat:https://www.carli.illinois.edu/sites/files/files/2016CollectionsMgmtCommCollaborative_Collections.pdf.2015-2016CARLICollectionManagementCommittee:ChristopheAndersen(ColumbiaCollegeChicago),JeffryArcher(UniversityofChicago),DeborahBlecic(UniversityofIllinoisatChicago),ChrisDiaz(National-LouisUniversity),SallyGibson(IllinoisStateUniversity),JaneHopkins(GreenvilleCollege),KristinaHoward(PrairieStateCollege),NiamhMcGuigan(LoyolaUniversityChicago),SusanProkopeak(JolietJuniorCollege)CARLIStaffLiaisons:ElizabethClarage,JenMasciadrelli

CommercialProductsCommittee:UsageStatisticsforElectronicResources

TheCommercialProductsCommitteecreatedausagestatisticsresourcepagethatisavailableontheCARLIwebsiteathttp://www.carli.illinois.edu/products-services/eres/usage-statistics.Itprovideslibrarieswithinformationoncollectingandanalyzingusagestatisticsfore-resources.Thepageincludesrecordingsofthewebinarsinwhichvendorsexplainhowtousetheirusagestatisticsportal,andcontainslinkstoinformationaboutbothcommercialandopensourceERMs.Thepagealsoincludeslinkstohelpfulresources,suchastheCOUNTERCodeofPracticeandtheSUSHIProtocol.Thewebpagewillcontinuetobeupdatedandaddedtosothatitcanserveasaresourceforlibrarianslookingforinformationaboutcurrentpractices.

CreatedContentCommittee:TheCARLIDigitalCollectionsTumblrINTRODUCTIONIn2015,theCARLICreatedContentCommitteechosetostartaTumblrblog.TumblrisamicrobloggingsitethatcombinesthepublishingtoolsofablogwithsocialmediatoolsthatallowuserstoeasilyshareandengagewithcontentonTumblr.ThepurposeofthisprojectwastospreadawarenessandpromoteuseofdigitalcollectionscreatedbyCARLImemberinstitutionstoabroaderaudience.Afullversionofthisreportcanbefoundat:https://www.carli.illinois.edu/sites/files/files/2016CreatedContentCommTumblrProject.pdfPROJECTOUTLINEATumblraccountwascreatedfor“CARLIDigitalCollections”athttp://carlidigcoll.tumblr.com/.Anewimageispostedeachweekdayfollowingacommittee-createdstyleguide.Hashtagsareaddedtoeachpostsinceuserscanfindcontentthroughhashtags,increasingdiscoverabilityoftheCARLIposts.Tumblrencouragesthe“liking”andsharingofcontent.RelevantTumblrs,suchasotherlibraries,museums,andarchives,canbefollowedandtheirpostsappearonthedashboardoftheCARLIDigitalCollectionsTumblraccount.Specificcontentfromthefollowedblogscanbelikedorreblogged.Muchofthiscontentcomesfromotherlibrariesorarchives,andsoislikelytobeofinteresttotheCARLIblogfollowers.Asoflate-October2016,theCARLITumblrhaspostedover330times,andhasreceived125“notes”(includinglikes,reblogs,andcomments)inthemonthbeforethat.TheTumblrhas184followers,whichincludesbothinstitutionsandindividuals.PROJECTROADBLOCKSOneofthemajorissuestheprojectfacedwaswhichdigitalcollectionswouldbeeligibleforparticipationintheproject.IntellectualpropertyrightsandthepermissionsthecommitteewouldneedtoobtainfromCARLIinstitutionswerediscussed.Inaddition,Tumblrassertscertainrightsovercontentpublishedontheplatform,sothecommitteeelectedtolimittheeligibledigitalcollectionstoonlythosecontributedbythecommitteemember’sowninstitutions.CONCLUSION&NEXTSTEPSPerhapsthemostchallengingaspectoftheprojecthasbeenthelimitednumberofparticipatinginstitutions,whichmakesselectingcontentmoredifficultthanitotherwisewouldbe.Tothatend,themostimportantnextstepwillbetodeterminewhetherandhowthecommitteecanincludeadditionalinstitutions.ThecommitteewillworkwithCARLIgovernancetoaddressthis.

CARLI INSTRUCTION COMMITTEE, 2015-2016Framing the Big Picture of Library Instruction

Last year, the CARLI Instruction Committee chose the theme “Framing the Big Picture of Library Instruction” to explore ways to develop and implement ACRL’s Framework for Information Literacy in Higher Education. The committee planned two events that explored this theme through writing student learning outcomes and curriculum mapping. Both events were well received by attendees, which influenced the committee’s decision to create an annual project for librarians in the early stages of designing and implementing the Framework at their own institutions. The project outlines the major points of each presentation and includes accompanying materials distributed at both events. The annual project is available on CARLI’s website at: https://www.carli.illinois.edu/sites/files/files/2016InstructionCommImplementingInfoLitFrameworkHigh erEd.pdf

“Learning Outcomes: From the Big Picture to the Classroom.” Webinar presented by Debra Gilchrist, Pierce College, December 10, 2015

Deb Gilchrist, ACRL Immersion Instructor and VP of Learning and Student Success at Pierce College, Puyallup, WA, presented a webinar on writing student learning outcomes. She examined outcomes from several perspectives including philosophy and context of outcomes, strategies and techniques for writing outcomes, as well as assessing outcomes in rubrics across a variety of levels. 54 people registered for the event. A recording of this webinar can be found under the Instruction section on CARLI’s website or at: https://webjunctionillinois.adobeconnect.com/_a1011975131/p8eskenia89/?launcher=false&fcsConten t=true&pbMode=normal

Curriculum Mapping: A CARLI-sponsored IACRL Preconference. Marriott Chicago O’Hare, Thursday, March 17, 2016

Anne Zald, Head of Government, Geospatial, Business Information and Data Services at Northwestern University Libraries, and Lisa Janicke Hinchliffe, Coordinator for Information Literacy Services and Instruction at the University of Illinois at Urbana-Champaign, presented on the topic of curriculum mapping. Zald led an interactive workshop where participants worked through the process of creating curriculum maps. Hinchliffe’s presentation helped attendees see their potential as leaders in collaborating with faculty and discussed how curriculum mapping can lead to greater student performance, retention, and/or success.

The preconference workshop had 56 attendees and received positive evaluations. After attending the event:

§ 96% agreed or strongly agreed that they were “aware of the different purposes of curriculummapping in order to apply it as a method of analysis supporting outreach to academicdepartments.”

§ 81% agreed or strongly agreed that they would be able to “document current library instructionefforts through course and department/program level curriculum maps in order to identify gaps,instances of excessive duplication, and scaffold development of student learning.”

§ 78% agreed or strongly agreed that they would be able to “anticipate the challenges andpotential benefits of a curriculum mapping project in order to generate an action plan for localimplementation.”

Resources for this event can be found on CARLI’s website or at: https://www.carli.illinois.edu/products-services/pub-serv/instruction/CurriculumMapping.

PreservationCommittee:AYearintheLife:AV/MediaPreservationinIllinois

Illinoisacademicinstitutionsacknowledgeagreaterneedforthepreservationofaudio-visualmaterialsthantheycanmeet,asindicatedintheresultsoftheCARLIPreservationCommittee’s2015PreservationSurvey.AlsoreflectedwasthegrowingsensethatAVmaterialsareathighriskandthewindowforinterventionisdecreasing.Inresponsetothisneed,the2015-2016PreservationCommitteeunderwentayearlonginvestigationofaudiovisual/mediapreservation.Committeemembersidentifiednaturaldivisionsofthetopicincluding:inventoriesforvideo,film,stillimage,andaudioformats,assessment,careandstorage,reformatting,disasterplanning,andgrants.Selectingonetopicamonth,CommitteememberswrotearticlesfortheCARLINewslettersharingthecurrentthinking,information,andreferencesoneachoftheseaudiovisualpreservationsubtopics.Withineacharticle,CARLImemberscouldfollow,identifywith,andlearnfromtwoPreservationCommitteememberswhocompletedanin-depthexplorationofeachaudiovisualpreservationsubtopicattheirlocalinstitutions.Insupportofthisyearlonginvestigation,anAVPreservationWorkshopforCARLImemberswasheldattheUniversityofIllinoisatUrbana-Champaign’sUniversityLibrary,ledbyJoshuaHarris,MediapreservationCoordinatoratUIUC:https://www.carli.illinois.edu/year-life-audiovisual/media-preservation-illinois-audiovisual-preservation-care-handling.ThisaudiovisualpreservationcontentdevelopedoverthecourseoftheyearculminatedinawebpagewhichCARLImemberscanuseasaresourcetocarefortheirlocalaudiovisualmaterials:https://www.carli.illinois.edu/products-services/collections-management/year-life-audiovisualPleasefollowalongthisyearastheCommitteeturnsitsattentiontoanotherconsortialpreservationneed,DisasterPlanning:https://www.carli.illinois.edu/products-services/collections-management/disaster-planning 2015-2016PreservationCommittee:PatrickBrown,SouthernIllinoisUniversityCarbondale;MaryBurns,NorthernIllinoisUniversity;MiriamCenteno,UniversityofIllinoisatUrbana-Champaign;JennyDunbar,CollegeofDuPage;BethMcGowan,NorthernIllinoisUniversity;MelanieSchoenborn,SouthernIllinoisUniversityEdwardsville;GregMacAyeal,NorthwesternUniversity;JamieNelson,DePaulUniversity;AnneThomason,LakeForestCollegeCARLILiaisons:ElizabethClarage;NicoleSwanson

PublicServicesCommittee:ProductivityToolsList

Illinoisacademiclibrariesarefacingbudgetshortfallsbutstillneedresourcestohelpwithcommontaskssuchasmanagingandtrainingstudentworkers,projectplanning,anddatapresentations.Forthesereasons,the2015-2016PublicServicesCommitteepresentsourProductivityToolsListofsoftwareandproductivityappsthatmaybeusefulforCARLIlibraries.TheToolsListfeaturesopenaccessorlow-costsoftwareproducts.TheListhelpsCARLIlibrariesquicklyidentifyusefulsoftwaretoolsforcommonacademiclibrariandutiesaswellasastartingpointforaskingcolleaguesforassistance.Ourgoalistoprovideexperiencebasedinformationratherthanformalreviews.Wehopeyou’llfindthetoolshelpfultoyouinmanagingprojects,peopleandsocialmedia.Committeemembersconsultedwithcolleaguestoselectthetools.SomeofthetoolswerehighlightedthispastyearinourthreeonsiteOpenHouses;othertoolsweresuggestedbythecommittee’smembersorbyOpenHouseparticipants.TheOpenHouseswebpageespeciallyassistsinidentifyinglibrariancolleagueswithrecentexperienceusingthesesoftwaretools.CommitteemembershaveusedtheToolslisttoenhancetheirownworkplaces.TheCommitteeplanstoreviewandupdatetheToolsListin2016-2017.AlsotheCommitteeplanstoaddshortvideosabouteachtoolfromCARLIlibrariansstartingwiththosefeaturedattheOpenHouses.Readmoreaboutit:ProductivityToolsListhttps://www.carli.illinois.edu/products-services/pub-serv/2016-productivity-tools-list2016OpenHouseshttps://www.carli.illinois.edu/products-services/pub-serv/2016-open-househttps://www.carli.illinois.edu/public-services-committee-open-house-spring-2016-12015-2016CARLIPublicServicesCommittee:RebeccaBrown(CollegeofDuPage),RaeannDossett(ParklandCollege),Anne-MarieEgglestonGreen(KishwaukeeCollege),SusanFranzen(IllinoisStateUniversity),PaulaGarrett(IllinoisMathematicsandScienceAcademy),JenniferSauzer(ColumbiaCollegeChicago),CoryStevens(LakeForestCollege),RichardStokes(UniversityofIllinoisatUrbana-Champaign),JuliaVenetis(ElmhurstCollege).CARLIStaffLiaisons:ElizabethClarage,DeniseGreen

ResourceSharingCommittee:OpenAccessandInterlibraryLoanOpenAccess(OA)resourcesprovideawealthofmaterialavailableforInterlibraryLoanunitstofulfillpatronrequests.WhileOAmaterialsarefreelyavailabletolibraryusers,theyareoftendifficultforresearcherstoeasilydiscoverandaccess.InterlibraryLoanunitsthatdevelopworkflowsthatincorporateOAresourcescanimprovetheservicetheyprovide.Withabodyofreadilyavailablematerial,thelibrarycanfillapatron’srequestinatimeliermannerwhilenothavingtorelyonotherinstitutionstofilltherequest.Costsavingbenefitsincludefewerpostage,andassociatedcopyrightfees.InresponsetotheJanuary2016“OpenAccessandInterlibraryLoan”querytotheResourceSharingInterestGroupemaillist,theCARLIResourceSharingCommitteelearnedthatseveralinstitutionswithintheCARLIResourceSharingcommunityarealreadyutilizingOAresources.MostlibrariesaretakingadvantageofGoogleScholar,butmentionwasalsomadeofResearchGateforcurrentarticles,andGoogleBooksandHathiTrustforelectronicaccesstooldermonographs,andjournaltitleruns.OAdatabasesareavailablefordirectsearching;additionally,somelibrariesprovidelinkstoOAdatabasecontent(e.g.DirectoryofOpenAccessJournals,PubMedCentral)throughtheirlinkresolvers.Thisprovidestheirpatronsdirectaccess,reducingthenumberofILLrequestsforarticlesavailablethroughOA.SearchingfortheOpenAccess(OA)availabilityofanarticleisnotalwaysthepriorityforlibraries,especiallyduringpeakrequestperiods.ManylibrarieswillbeginwithatraditionalrequestviaOCLC.Oftenaweb-basedsearchisinstigatedonlywhenattemptingtoverifyaproblematiccitation,oronethatcannotbeeasilyfilledthroughOCLC.Thatsaid,therearelibrariesthatwhile,notlookingactivelyforOA,dobeginthesearchprocesslookingforfreelyavailablecopiesbeforeplacinganILLrequestonbehalfofthepatron.Budgetaryconsiderationswerelistedasthemotivatingfactorforbeginningtheprocessinthismanner.AbenefitofsearchingforOAmaterials,asopposedtoamoregeneralwebsearch,iswithinthetopicofcopyright.WithOAmaterials,youcanbeconfidentthatthecopyingandredistributionofthematerialsdoesnotviolatecopyrightlaw.Thesamecannotalwaysbesaidaboutthepdfsavailableontheweb,eveninGoogleScholar.Whendiscoveringmaterialsontheinternet,itisimportantforInterlibraryLoanstafftoverifythesourceanddeterminethatthepartymakingtheitemavailableisdoingsoethically.Asmentionedabove,OAmaterialswillalsohelpthelibrarycontroltheirILLcopyrightbudget.ILLstaffcanuseOpenAccessresourcestofillborrowingrequests,anditisequallyimportanttonotethattheseresourcescanbeusedtofilllendingrequests.ItisimpracticalformanyrequestinglibrariestocheckfortheavailabilityofOAresourcesbeforethesubmissionofeachrequest.Thismightbeduetothequantityofrequests,orwhethertheinstitutionallowstheirpatronstosubmitdirectrequests.Oftentherearetoomanyplacestolookforfreeresources.AsILLstaffsearchforOAresourcesforlending,theywillbecomemorefamiliarwithwhatisavailableontheinternet.OAallowslibrariestoprovideaccesstomaterialswhenlocalcopiesareunavailable.

Withthisinmind,theResourceSharingcommitteedeveloped:

• AnAnnotatedOpenAccessSourceListprovidingresourcesthatmayhelpInterlibraryLoanunitsutilizeOpenAccessmaterialsintheirdailyworkflows.

• AnAnnotatedBibliographyprovidingaccesstoathoroughdiscussionontheinventivewaysinterlibraryloanlibrariansaremakinguseofOAmaterials.

The“OpenAccessandInterlibraryLoan”webpage,includingthesourcelistandannotatedbibliographyisavailableat:https://www.carli.illinois.edu/products-services/i-share/circ/OpenAccessILL2015-2016CARLIResourceSharingCommittee:BryanClark,SusanDuncan,SandraEngram,KellyFisher,SarahMueth,AmyLeFager,MarcellaNowak,JeffRidinger(chair),JenniferStegenCARLIStaffLiaisons:DebbieCampbell&LornaEngels

SFXSystemsCommittee:GuidetoSFXIntegrationwithOtherProductsTheSFXOpenURLsoftwarecreatedbyExLibrisallowsuserstheabilitytosearchandlinktoarticlelevelinformation.SFXadministratorscanintegrateSFXwithotherlibrarytechnologysystemsandservicessuchas:EZproxy,WorldCat,ILLiad,Crossref,BrowZine,GoogleScholar,PubMed,ProQuest360CoreandEBSCODiscoveryService.Thiscross-platformintegrationisoneofthestrengthsofSFXasaproduct.SFXworkswithdiscoverysystemssuchasPrimo,ProQuest360,WorldCatLocalorEBSCODiscoveryService.SFXcanfeedusefulinformationandcitationstoandfromthebibliographicgiantWorldCATandtheinterlibraryloantoolILLiad.IndexingandpresentationsitesBrowZine,GoogleScholarandPubMedalsorequirespecialsetuptoworkeffectivelywithalibrary’slocalinstanceoftheSFXlinkresolver.

TheresultingdocumentsareintendedtoprovideSFXadministratorswithanoverviewofthesesystemsandtheadvantagesanddisadvantagestotheirSFXintegration.Thecommitteedivideduptheworkdocumentingeachproduct’sinteractionwithSFX.Weconsultedourownlibraries’implementationsformanyoftheproducts.ThecommitteealsousedproductandSFXdocumentation.Researchandwritingtookseveralmonths.Whywasthisworkimportant?Whilecross-productintegrationisastrengthofSFX,trackingdownthemostpertinentdocumentationtoimplementeachapplicationisnotaneasyorquickprocess.Thecommittee’sworkwillsavelibrarystaffmembers’timeandstimulatemoreefficientandeffectiveintegrationofSFXwithothercommonacademiclibraryproducts.Readmoreaboutit:https://www.carli.illinois.edu/products-services/link-resolver-sfx/sfx-integration-other2015-2016CARLISFXSystemsCommittee:XiaotianChen,LaurenJackson-Beck,MaxKing,JoannaKolendo,JeffreyMatlak,AndyMeyer,SteveOberg,CindyScott,PeterTubbs.CARLIStaffLiaisons:MaryBurkeeDeniseGreenPaigeWeston(part-year)

TechnicalServicesCommittee:MarcEditforDatabaseMaintenance:ASelectPrimer

MarcEditisasoftwareproductthatcanbeusedtoeditMARCrecords.ItwasdevelopedbyTerryReese,headofDigitalInitiativesattheOhioStateUniversityLibraries.ItisavailabletoalllibrariesasafreedownloadatTerryReese’swebsite.WhileyoucanuseMarcEdittoeditrecordsoneatatimeasyoucanintheVoyagercatalogingclient,itisitsabilitytoperformthesamechangeormanydifferentchangeswithingroupsofrecordsthatmakesitsuchausefultool.Thisabilitytodobatchprocessesmeansthatcatalogershaveapowerfulandtime-savingtooltousetoenhanceourcatalogrecords.WhileMarcEditisapowerfultool,itcanbedauntingtogetstartedusingit,evenwithbasictraining.WiththatinmindtheTechnicalServicesCommitteedevisedaPrimertoguideusersthroughprojectsfromstarttofinishtodemonstratetheprocesswhichonecoulduseMarcEdittoupdatebatchesofcatalogrecords.ThePrimeroutlinesbasicstepsforupdatingbatchesofrecords,andthenproceedstowalkthroughthesteps,withscreenshots,for:

a. ReplacingtheProxyServerURLinabatchofBibRecordsb. MakinganRDAmandatedchangetoanauthorizedaccesspoint

ThePrimeralsoprovidesalistofotherprojectsthatarewellsuitedforusingMarcEditandabibliographyforfurtherreading.TheCommitteehopesthatthisPrimerwillencourageCARLImemberlibrariestotakeondatabasemaintenanceprojectsusingMarcEditwithmoreconfidence.Formoreinformation:https://www.carli.illinois.edu/sites/files/i-share/documentation/2016TechnicalServices_MarcEditForDbaseMaintPrimer.pdf2015-2016TechnicalServicesCommittee:MelissaBurel,SouthernIllinoisUniversityEdwardsville;KeithEiten,WheatonCollege;AnnHeinrichs,CatholicTheologicalUnion;MaryKonkel,CollegeofDuPage;MingyanLi,UniversityofIllinoisatChicago;JoelenPastva,UniversityofIllinoisatChicago;SandyRoe,IllinoisStateUniversity;MaryTatro,AugustanaCollegeCARLIStaffLiaisons:JenniferMasciadrelliNicoleSwanson