community organizing tools from the experts webinar

Community Organizing Tools from the Experts

501 Tech Clubs

Free! Local! Informal!

Communities of Practice

Free! Online! Topic-related!

Awesome Volunteer Organizers

<3

Brett Ashley Crawford, Ph.D.

Arts Management Community of Practice

Post-call/Tweet Chat Communications

• Storify :

Post-Call Communications

• Blog about it:

Build Community & Extend Discussions

• Share broadly & strategically– Timing

• within a week

– Content– Audiences

• NTEN CoPs• Your audiences

– Personal– Organization

Chad Leaman

NetSquaredVancouver

Microsoft Office workflow for mass email

• Stop laughing! There is a good reason!– Targeting a small, distinguished group– Between CRMs– Many contacts to invite were not properly tracked

(had to dig for information)– A mass mail and a direct mail had already been sent,

to poor results– Emails from a person > emails from a mass mail

program

How signups were going

Microsoft Office workflow for mass email

Outlook – become boss

Word – write simple copy

Excel – build the list

Unplug ethernet

Merge

Personalize

Plug in and send

Excel Build the List

• The standard contact fields • I also added columns for the process:

– First Email– Snail Mail– Personal Mail– Phone Call– Can’t attend– Confirmed

Word – Write simple copy• I wrote it as my boss would. Couple short sentences:

Hi «First_Name»,I wanted to personally invite you to the Neil Squire Society’s 30th Anniversary VIP event. It is a private reception for supporters on June 18th at the Vancouver Club from 5pm to 8pm. Please let me know if you are able to make this event. You can RSVP on our website (http://www.neilsquire.ca/30vip/) or email me.You’ve been an important part of our history and I hope you are able to celebrate with us.Gary

Outlook – Become the Boss

• http://technet.microsoft.com/en-us/library/bb676368(v=exchg.141).aspx

Unplug Ethernet

• Because mail merge puts everything in Outbox

Mail Merge

• Under your Mailings tab in Word

Outlook - Outbox

• Change the Send As / “From” on each one.• Can delay the send time (so you don’t look like

a spam bot to mail servers)• Spend 15 seconds to personalize.

– After event did this process again, added a picture of them to the email.

Plug in and send

They came!

What I learned

• This took process drove 70% of signups. The mass mailer and direct mail before this drove 20%.

• People will email back saying yes, or no and why not (I’m away but wish you the best). They don’t go to signup form linked.

Eli van der Giessen@elijah

NetSquared Vancouver

TEXT EXPANSION UTILITIES

YOUR SECRET PRODUCTIVITY WEAPON

THE PROBLEM

DANGER 1

DANGER 2

THE SOLUTION

Turn eli@v

Intoeli@vandergiessen.ca

HOW IT WORKS

HOW I USE IT

EMAIL ADDRESSES

• eli@v => eli@vandergiessen.ca• eli@t => eli@techsoupglobal.org• eli@n => eli@net2van.com

HOW I USE IT

MAILING ADDRESS

“Haddress” turns into

Elijah van der Giessen306 - 111 10 Ave WVancouver, BC V5Y 1R7

HOW I USE IT

“oorientation” turns into…It was great to talk with you today. Let’s build on the momentum and get your new group started quickly.

PrioritiesWhat is the name of your group? What community do you want to represent with your name?Once you reply I’ll set up your meetup group. Do you have a meetup.com account yet? If not please create one.Please create a user account on NetSquared.org - this is the first step to adding you to the organizer map.Please review the organizer’s overview. This provides a good introduction to NetSquared and starting up your group.Once you’ve completed steps 1 to 3 please email me back and I’ll tell you how to setup your organizer page on http://www.NetSquared.org

Per our call, I also wanted to share the following resources with you:NetSquared logos which you're welcome to use or remixExample community surveyIdeas for event formats and topics- including slides for you to use or remix at your first event (bottom of page)Tips for using Meetup.com

You are also welcome to reach out to other organizers around the world via the Organizer Google Group (you’ve just been invited in!) as well as share with and learn from other organizers via the Organizer Handbook.

The next step for you is to schedule your first monthly event.

Please let me know how things go for you in starting your group - and don't hesitate to reach out if you have any additional questions! I look forward to hearing about your first event soon!

Best,

GETTING FANCIERCursor insertion points

Eli’s Stats

TIPS

• Start URL abbreviations with a comma:– ,a = <a href=""></a>

• Prevent conflict with regular words by staring most abbreviations with a duplicate letter– Bbio = biography expansion snippet

• Start with frequently used pieces of text, like your email, address, phone number, etc.

I WANT IT!

Paula Jones

NCTech4GoodRaleigh, NC

Jing by TechSmith

How can you use it?

• Capture an image• Record on screen video (5 min max)• Various uses:

– Screen shots for whitepapers, tutorials, and documentation

– Staff/Volunteer on-boarding, training videos– Tip of the week– Embed video or images to your website, blog,

social networks

Praan Misir

Community Building COP#Commbuild

Twitter and Storify

When planning a Twitter Chat

• Scope out the landscape! (Chatsalad.com)

• Participate in other Twitter Chats!

• Use a Management tool

Storify

Storify

Regina Walton

SFTech4Good

Intro: Google Drive/Google Docs

Google Drive is a file storage and synchronization service provided by Google.

It enables user cloud storage, file sharing, and collaborative editing.

Intro: Google Drive/Google Docs

What do I use it for?

Everything.

Really…

Resumes, cover letters, presentations, spreadsheets, word processing docs, forms, etc.

Where to find it?Google Drive: https://drive.google.com/

Where to find it?Google’s Drive Guide: https://www.google.com/intl/en/drive/

Once You Find It...Google’s Drive Guide App page: https://www.google.com/intl/en/drive/using-drive/#start

Similar to MS Office and OpenOffice

It’s very similar to Microsoft Office and OpenOffice.• Most commands are the same• Can import and export documents.

Where can you use it?Google Drive on the web

Use Google Drive on the web to store and organize all your files. You get 15 GB of free storage across Google Drive, Gmail, and Google+ Photos.

Google Drive on your mobile device

If you’re on the go, you can still access all of your files. Just download Google Drive on your phone or tablet and you’re all set.

Google Drive on your computer

Download Google Drive on your Mac/PC to keep files on your desktop synced with your files stored on the web. This means that anything you share, move, modify, or put in the trash will be reflected in Google Drive on the web the next time your computer syncs.

From “Get Started With Google Drive” - https://support.google.com/drive/answer/2424384?hl=en

How-To Create and Use Docs

Creating Google Docs: http://www.gcflearnfree.org/googledriveanddocs/4.2

Getting Help

Google Drive Help: https://support.google.com/drive/