corporate services finance & systems update presenter:anne shrubshall date:28 november 2007
Post on 22-Dec-2015
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Outline of presentation
Recap on the concept of a Finance & Systems
team
Make up of team
Business Services Manager
Progress to date
Next steps
Any questions
Finance & Systems
team
Finance Services
Buildings & Estates
Sports Office
Hospitality Services
Senior Management Business
Services
INFORMATION
SYSTEMSPROCESSES
ADVICE
Campus Services
Why do we need a Finance &
Systems team?
To relieve individual service managers of
the distraction of financial management
and to enable them to focus on the prime
objective of service delivery
What do we hope to achieve?
To provide within Corporate Services: An integrated system support network Quality financial information Additional cover and support
What do we hope to achieve?
To develop within Corporate Services: Increased efficiency by eliminating duplication A co-ordinated approach to web-based
communication Improved processes and procedures
Finance & Systems team
Already confirmed: Business Services Manager HS management accountant Project accountant from Finance HS finance team
Under consultation: B&E management accountant B&E finance and admin staff
Business Services Manager
To lead the Finance & Systems team Responsible for the overall financial management of
Corporate Services Review working relationships in respect of
transactional activity across Corporate Services Evaluate IT systems and general business
procedures Improve effective utilisation of the Corporate
Services web site
New appointment
Barry Clark Fully in post from 1 March 2008 (progressive
transfer from Finance Services) Chartered accountant Considerable experience in the service industry BP – developing UK forecourt convenience store
operation Siemens Group - running their central Shared
Accounting Unit
Work done to date by working group
Assessment of transactional activities
carried out in each area of Corporate
Services Payments
Sales invoicing
Cash management
Identified variety of systems in use for
transactional input
Next steps for Business Services Manager
To meet with and understand the current work of:
the ex HS Finance Team
the B&E staff/teams potentially transferring in
Sports Office admin staff
Finance Services admin staff
Next steps for Business Services Manager
Refine/improve the "who currently does what"
schedules drawn up by the working group
Develop an Action Plan/Objectives for the
rationalisation of existing activities
Bring forward specific proposals to integrate work
effort/avoid duplication/apply Best Practice etc
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