cover your bases by: pete spatara by: pete spatara director of public works director of public works...
Post on 13-Jan-2016
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COVER YOUR BASESCOVER YOUR BASES
By: Pete SpataraBy: Pete Spatara Director of Public WorksDirector of Public Works City of West Palm BeachCity of West Palm Beach
When you’re on deck…When you’re on deck…
Get Contracts in placeGet Contracts in place
A Tested PlanA Tested Plan
Evacuation RoutesEvacuation Routes
Debris Staging SitesDebris Staging Sites
Establish CommunicationEstablish Communication
Take care of employeesTake care of employees
Protect equipmentProtect equipment
Access to Food, Water & Access to Food, Water & FuelFuel
GETTING READYGETTING READY
ContractsContracts– Disaster debris removal and disposal servicesDisaster debris removal and disposal services– Monitoring of disaster debris removalMonitoring of disaster debris removal– Mold remediationMold remediation– Generator rentalGenerator rental– Roof repair and replacementRoof repair and replacement– General construction building repairGeneral construction building repair– IceIce– Rental of portable toiletsRental of portable toilets– Repair and replacement of fencingRepair and replacement of fencing
GETTING READY GETTING READY
Optional ContractsOptional Contracts– Canal cleaningCanal cleaning– CateringCatering– Tent and chair rentalTent and chair rental– Rental of roll off containersRental of roll off containers– Warehouse stock of safety suppliesWarehouse stock of safety supplies
Defense is ReadyDefense is Ready
Planned evacuation routePlanned evacuation routeDebris site lined upDebris site lined upContracts for removalContracts for removalOperation centerOperation centerRadio communicationRadio communicationShelters readyShelters readyCity equipment protectionCity equipment protectionAllow staff to secure home & Allow staff to secure home & familyfamilyPrepare time linePrepare time lineEstablish chain of commandEstablish chain of commandPrepare citizensPrepare citizens
DID WRONG…DID WRONG…
STOLEN BASESTOLEN BASE
Debris removal contracts lapsedDebris removal contracts lapsedConstruction debris pick-up was not included in Construction debris pick-up was not included in piggy back contract piggy back contract Did not follow plan on clean-up (allowed politics Did not follow plan on clean-up (allowed politics to rule)to rule)
BALKBALK
Landscapers & tree companies putting out Landscapers & tree companies putting out debris instead of hauling away as requireddebris instead of hauling away as required
BALL FOURBALL FOUR
No government No government involvementinvolvement
FEMAFEMA
MAN MADE DISASTERSMAN MADE DISASTERS
How do you prepare?
FEMA GUIDELINESFEMA GUIDELINESProcurement shall follow FEMA guidelines to ensure reimbursement from Procurement shall follow FEMA guidelines to ensure reimbursement from the federal government by:the federal government by:
– Retaining original receipts and documentationRetaining original receipts and documentation
– Making no contact or purchase contingent upon federal reimbursementMaking no contact or purchase contingent upon federal reimbursement
– Making emergency p.o. or contracts “site specific”Making emergency p.o. or contracts “site specific”
– Rent or lease equipment instead of buyingRent or lease equipment instead of buying
– Document in detail all oral requestsDocument in detail all oral requests
– Require that all bid, performance and payment bonds are issueRequire that all bid, performance and payment bonds are issue
– Take pictures, pictures, picturesTake pictures, pictures, pictures
Know the Rules!Know the Rules!
FEMA CATEGORIESFEMA CATEGORIES
Category A – Debris RemovalCategory A – Debris Removal
Category B – Emergency Protective MeasuresCategory B – Emergency Protective Measures
Category C – Road SystemsCategory C – Road Systems
Category D – Water Control FacilitiesCategory D – Water Control Facilities
Category E – Building and EquipmentCategory E – Building and Equipment
Category F – UtilitiesCategory F – Utilities
Category G – Parks, Recreational & OtherCategory G – Parks, Recreational & Other
DID WELL…DID WELL…
DOUBLE PLAYDOUBLE PLAY
Daily meetings with Daily meetings with contractors during contractors during clean-upclean-up
STRIKE OUTSTRIKE OUT
Never missed a day’s Never missed a day’s pick-uppick-up
TRIPLE PLAYTRIPLE PLAY
Separation of :Separation of :– GarbageGarbage– VegetationVegetation– Construction DebrisConstruction Debris
Continuous education Continuous education to citizens to citizens
How did you score?
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