created 11/06/2006 revised 1/10/2015sps technology department microsoft excel – advanced features

Created 11/06/2006Revised 04/11/23 SPS Technology Department

Microsoft Excel – Advanced Features

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While Waiting ~

Create an Excel Spreadsheet Enter five names of students Scores on three tests Average these tests scores Create a graph

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Advanced EXCEL- By the end of this session ~

You will know and be able to: Use multiple sheets within a workbook and creates links

between worksheets. Import and export data between spreadsheets and other

applications, and embed spreadsheets within other files/documents.

Create and use pivot tables, Printing Headings on all pages, Summing Ranges, SubTotals Features, Advance Filter, Advance Charting Features, Count Function, LOOKUP Function, Formula Auditing

Identify the use of spreadsheet skills in various careers.

Standard 1:Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.

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You will demonstrate this by . . .

Creating an activity log Sorting data within log Using the Subtotal feature in Excel Selecting and graphing data Printing out using advanced features

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Relative Reference –vs.- Absolute Reference = A1+B1 = A2+B2 = A3+B3

= B2/$E$15 = C2/$E$15 = D2/$E$15

Value in cells become relative when formula is copied. The formula changes in relationship to where it is being copied.

Value in cells remain absolute when formula is copied

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Freeze Panes Highlight row underneath the row you want to

freeze Highlight column to the right that you wish to

freeze Highlight the cell just below and to the right of

the headings you want to freeze Menu Bar > Window > Freeze Panes Watch video from

On Freeze PanesMicrosoft Excel Tutorials

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Printing Heading

Watch Video from

On Print Repeating Title Rows

Microsoft Excel Tutorials

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Printing Headings on All Sheets

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Summing Ranges

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Summing Cells on Multiply Worksheets

=Sheet1!B3+Sheet2!B3+Sheet3!B3

Sheet Name ! Cell Reference

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Using the

Subtotal Feature

in Excel

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Highlight data> Menu bar> Data>Subtotals…

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Dialog box for Subtotal

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Outline Structure

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Watch Video on Subtotals from

Microsoft Excel Tutorials

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The Advanced

Filter Feature

in Excel

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Advanced Filter Feature

Will display only those items in a list that meet a certain criteria.

Demonstration of Advanced Filter Feature

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Records that meet a criteria

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Remove Filter MenuBar>Data>Filter>Show All

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Advanced Charting Features

Watch video from

Create Graphs and Charts

Microsoft Excel Tutorials

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Count Function COUNT

Counts the number of cells within a range that contain numbers.

COUNTA Counts the number of cells within a range that are not empty

whether they contain numbers or text.

COUNTBLANK Counts the number of cells within a range that are empty.

COUNTIF Counts the number of cells within a range that meet the given

condition.

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LOOKUP FUNCTIONS

Locate a value in a table VLOOKUP – looks up data in a particular

column in the table HLOOKUP – looks up data in a particular

row in the table.

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VLOOKUPV stands for Vertical Looks for a value in a column to the left in

the same row. Looks up 5.77 in column A, and returns

the value in same row of column B =VLOOKUP(5.77, A1:B6, 2) =VLOOKUP(“Text”, A1:B6, 2)

range

Cell address or cell value

Column where to look

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School School Colors PrincipalEnrollme

nt

Balliet orange Page 495

Beal tan Fenlason 507

Boland silver O’Brien 501

Bowles green Rivera 505

Bradley taupe Brown 502

Brightwood black Gomez 493

Brunton red Levanos 455

DeBerry pink Worthy 445

Dorman grey Collins 456

=VLOOKUP(“BOWLES”,A1:D10,2) Will return a value of green

=VLOOKUP(“BOWLES”,A1:D10,3) Will return a value of Rivera

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HLOOKUP H stands for Horizontal

Column must be sorted in descending order Looks for a value in the top row

=HLOOKUP("School",A1:D31,7)

Or could be labeled A1Range Row to look in

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=HLOOKUP(“School”,A1:D10,4) Will return a value of Boland

=HLOOKUP(A1,A1:D10,7) Will return a value of Brightwood

School School Colors PrincipalEnrollme

nt

Balliet orange Page 495

Beal tan Fenlason 507

Boland silver O’Brien 501

Bowles green Rivera 505

Bradley taupe Brown 502

Brightwood black Gomez 493

Brunton red Levanos 455

DeBerry pink Worthy 445

Dorman grey Collins 456

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Formula Auditing

Display the relationships between formulas and cells

You can display both precedent cells and dependent cells of a formula

Menu Bar > Tools >Formula Auditing>Trace Precedents or Trace Dependents

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Menu Bar>Tools>Formula Auditing>Trace Precedents

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Menu Bar>Tools>Formula Auditing>Trace Dependents

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Pivot Tables and Charts An interactive, Excel Report that

summarizes, manipulate, and analyzes data.

Must set up table in a specific format

Excel Tutorials from http://www.schooldatatutorials.org/

Click on Pivot Tables and Charts link

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Your Turn… Manipulating a Time Log Create an activity log Sort data within log Use the Subtotal feature in Excel Select and graph data Print out using advanced features