creating a new database
Post on 25-Feb-2016
34 Views
Preview:
DESCRIPTION
TRANSCRIPT
Creating a new Database• Open Microsoft Access– Start Programs Microsoft
Office -> Microsoft Office Access
• Click on Blank Database
• Click the yellow folder and put it into your R002 folder
• Give it a relevant name
• Click the Create button
Next
Customers
Importing Data• You will need to import data into your
database.
1. Click on ‘External Data’ and import from a ‘Text File’
2. Find the Customer data (In the shared area)
1. Student on EGA/ICT/Subject Resources/Year 10/R002/Assignment/MStreamIT files/customers
3. click Next4. Select the ‘Delimited’ option and click
next5. Select Comma, and tick ‘First Row
Contains Field Names’6. Click Finish!
Back Next
Adding/Editing/Deleting Data
• To add data, scroll to the bottom of the table. You will find a blank row starting with (New). Leave the (New) column and you can start to enter your data
• To edit data, just find what you need to change in the table. You can simply change anything you need to. – If you can’t find it you could
filter your data to help.
• To delete data, right click on the square and click Delete Record. Be careful as you can not undo!
Back Next
Adding, editing and Deleting
• Task A: The details that need to be updated in the database are:– Kudwick Bosko has moved abroad and has asked to cancel his
monthly membership.– Rebecca Jackson has moved to: 29 Chester Road, Fleetwood,
Blackpool, FY7 9PP.– Miss Phoebe Jacques, has just registered for the monthly subscription
option. She lives at 9 Blackberry Close, Yate, South Gloucestershire, BS37 8YA. The certificate age block she has selected is ‘PG’.
•Task B (complete only if you have finished this task):Miss Jacques needs to be sent her new membership details. Create an address label so that the registration documents and membership details can be sent to her.
Back Next
Filters
• To find one record in your database you will need to apply a filter.
• Click on the column that you wish to filter, then click the filter button
• You can now select data that you require
Back Next
Address Labels
• Click Create and choose Labels
• Choose the label size, then font style
Back Next
Address Labels• Now you will need to set the layout of your label. Think
about how labels are laid out on letters.– (Note: Don’t forget to add spaces)
• Click Finish when you’re done
– Examples of address labelsare below
Back Next
Task 4: Finding Information
• Adam would like to send some publicity information to all ‘Stream-as-you-go’ members who registered before April 2012.– Provide a list of contact details of customers who
should receive this information,– Sort this information in alphabetical order of last
name. – Provide evidence of how you produced your
outcome.
Back Next
Finding information (Queries)
• To find information in a database you need to perform a database query– Make sure you have the table closed.– Go to Create and select Query Design
Back Next
Finding information (Queries)
• Choose the table you need.
• Then you need to choose the fields that you need.– You should only get
the fields/data that you need
Back Next
Sorting and Criteria
• At the bottom you can set the criteria for any field. You need to add criteria to the criteria row. You can also choose a field to sort by.
• Examples of criteria:To find only female = “female”
To find people under 16 < 16
To find birthdays after 1st Jan 2000 > #01/01/2000#
Back Next
Finding information (Queries)
• Then add the criteria you want to match
• Once finished click on the Run button to see the results
Back Next
top related