creating and delivering online presentations ppt

MBA (WE) 2014-16 (Section-B)

Mr. Jiveshwar Sharma (Introduction and Principles)

Ms. Huma Tabassum (Principles Contd.)

Ms. Anupama - Do's and Don'ts

Mr. Kapil Khurana - Tips for Delivering

Mr. Jiveshwar Sharma – Tools for Creating & Delivering

http://bitly.com/ipuwe

Creating & DeliveringOnline Presentations

Business Communication

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Introduction2

There are 30 million presentations held each day*

* Estimate

Presentations can be Confusing

… might take

long hours

Or…...and if successful,

…even can

make you happyBut how?

Definition?

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Principles36

Audience Message Content

SimplicityFormatVisuals

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Principle 1: Know Your Audience (KYA)4

Have you ever filled a KYC Form?How will you know your Audience?

How will they get benefit ?

Find out, the bad

What to accomplish ?

Which design to use ?

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Principle 2: Message5

What do you want

them to remember?

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Principle 3: Content6

Consider

the content

Think how to deliver

the message…

Would you

like this?

6 W’sWhat

Why

Who

Where

When

How

…and tell your storyHave a story

Put it all

together

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Principle 4: Keep it simple7

Less is MORE !!

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8

Instructional Technology:A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled

Principle 4: Keep it simple contd.

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Principle 4: Keep it simple contd.9

Instructional Technology;

A process

involving people, procedures, tools

for solutions

to problems in learning

Even Better?

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Principle 5 : Format 10

FONT

Color

Style

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Principle 6: Visual 11

Pictures to provide context

Photographs for realism

Charts and graphs to minimize data

Do not over do it!

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Images 2

How do we take information during a presentation ?

Text 7%

Visual 55%

Vocal 38%

Better ??

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Charts 13

Items Sold in Q1’2002

January February March April

Bat 20.4 27.4 90 20.4

Hockey 30.6 38.6 34.6 31.6

0102030405060708090

100

January February March April

BatHockey

Better ??

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DO’s AND DON’TS OF ONLINE PRESENTATION14

• Success to Online Presentation lies in the work that we putinto designing our deck of Slides.

• In an in-person presentation, we are the main visual for ouraudience, and our slides are merely visual aids.

• But when it comes to a online presentation, our slides aren’tvisual aids; they are the visuals.

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1. START WITH THE RIGHT TOOL15

Lync

Go t

o M

eeti

ng

• How many people willthe tool accommodate?

• How much does it cost?

• Which features will weneed?

• How is audio handled?

• Do we want to recordthe presentation andmake them availablefor later viewing?

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2. SCHEDULE YOUR ONLINE PRESENTATION16

TOPIC

DATE AND TIME

Custom URL to join Presentation.

INCLUDE MEETING AGENDA

Conference Call in

number

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3. HELP EVERYONE BE ON TIME17

CALENDARING Feature that can help

make sure everyone gets there on time

and knows the Topic.

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4. EFFECTIVE SLIDE DESIGN18

a. One point per slide b. Visually arrange bullet

points c. Add small graphics

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4. EFFECTIVE SLIDE DESIGN CONTD19

d. Animations

The less animation we use, the fasterour slides will load during onlinepresentation.

There is one type of animation that isacceptable – and very useful – andthat is the idea of a “build” or a“reveal”. This is simply where wekeep adding bits to a slide as we talkabout it.

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5. Find Ways to Interact With Your Audience20

•Nearly, All Online Presentationplatforms offers way to askpolling questions andimmediately report on them.

•We can even poll them todetermine what content they’lllike to focus on.

Passive

listening

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6. IT’s OKAY TO CHEAT21

In an online Presentationpreparing notes and keepingthem near at our desk ensuresno important point has beenmissed.

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7. FIND A QUIET LOCATION22

• Start giving presentation from alocation or room which is goingto have minimal backgroundnoise.

• Furthermore, if our presentationagenda includes topics that areconfidential, then it ispreferable to sit in a privateroom.

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238. CLEAN UP YOUR DESKTOP

• It’s an online Presentation sothose dirty coffee mugs on ourdesk can stay! Be Cautious!

• However, we should clean up allthe application and file icons onour computer desktop. They aredistracting for our participantsand could include somethingwhich is confidential.

DON’T

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9. TURN OFF MESSAGING APPLICATIONS24

If you are logged into any instantmessaging services on yourcomputer, it is advisable to logout completely or set yourstatus to “do not disturb”.

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10. OPEN YOUR PRESENTATIONS FILES 25

As participants join online presentation, they will be able to see your

computer desktop live – so be ready! Have your meeting presentation

file open so it’s the first thing they see. A nice touch would be if you

have written a welcome note on the first slide, for example: “Welcome

to the meeting! Topic: …..”

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Tips On Delivering Online Presentation26

Following are some of the reasons….

What is the need to learn the tips on delivering online presentation ??

Giving presentations to audiences, large or small, can be scary, intimidating & overwhelming.

Every word, content of the presentation, your appearance, tone of your voice will be inspected in every

way .

(Audience criticism)

Business presentations can take many forms. Some are highly formal with detailed information.

(Keep it simple & short)

The technical aspects – what will you do if the projector goes out. Do you have a backup plan ??

(Rare case). Come early and inspect the functioning of all the appliance (laptop, projector, CD..)

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Tips On Delivering Online Presentation (contd..)27

For professionals today, presentation and public-speaking skills are more important than ever.

At the end of the day each presenter would want that when audience leaves, they will remember the

Information and be impressed with the overall presentation.

Strong presentation skills and the ability to engage and connect can truly set you apart from the crowd.

Following are some of the tips on how to accomplish the purpose.

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Tips On Delivering Online Presentation (contd..)28

1. Know your audience & understand its perspective -

• Whether your goal is persuasion or simply to inform, you need to understand your audience.

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Tips On Delivering Online Presentation (contd..)29

• 2. Research thoroughly –

• You should be an expert on the subject , you should have critical facts as well as much of little known information.

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Tips On Delivering Online Presentation (contd..)30

• 3. Write your speech –

• You cannot afford Spontaneous\unprepared with lots of attendees.

• Give the appearance of talking to audience instead of reading to them.

• Words and phrases should be precise and predetermined.

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Tips On Delivering Online Presentation (contd..)31

• 4. Rehearse Alone –

• Do this repeatedly. Read your speech and watch your presentations dozens of times.

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Tips On Delivering Online Presentation (contd..)32

• 5. Do a dress rehearsal –

a) Enlist some people you trust to give honest opinions.

b) Give them the presentations.

c) Have them make notes.

d) Have them also concentrate on your body language.

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Tips On Delivering Online Presentation (contd..)33

• 6. Tweak the presentation -

a) Take what you learned from dress rehearsal and make modifications.

b) Put yourself in audience when you give presentation.

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Tips On Delivering Online Presentation (contd..)34

• 7. Prepare yourself –

• Unless you give presentations for living, you are going to be nervous and hence prepare yourself before you perform.

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Tips On Delivering Online Presentation (contd..)35

• 8. Present the material –

a) Remember you are an expert

b) Also remember you will be nervous

c) Imagine them in their underwear

d) Use eye contact.

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Tips On Delivering Online Presentation (contd..)36

• 9. End the presentation –

a) Thank everyone for their attention

b) Mention if you are available for personal consultation.

c) Do not spend lot of time in exit, you’re done.

d) Exit gracefully.

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Tools for Creating Online Presentations37

Microsoft

Powerpoint

Google

Presentations

Prezi Photosnack

1. Microsoft Office - Powerpoint

2. PowToon

3. Open Office Impress

4. Lotus Notes Presentation

5. Oomfo

6. Keynote

7. Slide Bureau

8. Haiku Deck

9. Projeqt

10.Emaze

11.Camtasia

12.EWC Presenter

13.SlideRocket

14.Vuvox

15.Empressr

16.Scrollshow

17.Knovio

18.Present.Me

19.VCASMO

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Tools for Delivering Online Presentations38

1. Microsoft Office - Presentation Online Service

2. Google Presenter

3. Adobe Presenter

4. SlideShare

5. SlideDog

6. Presentation Assistant

7. authorSTREAM

8. Zentation

9. Prezi

10.Brainshark

11.Vcasmo

12.ViewletBuilder

13.Zoho Show

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Bibliography / References39

• Presenting to Win (Jerry Weissman)

• The Presentation Secrets of Steve Jobs (Carmine Gallo)

• Everyone Communicates, Few Connect (John C. Maxwell)

• Hubspot.com

• Hongkiat.com

• MakeUseOf.com

• LifeHacker.com

Thank You

Comments and opinions would be appreciated.

Questions?

Presentation available at Forum – http://ipu.jiveshwarsharma.com