cyber security best practices for small law firms

www.cosmolex.com

Cyber Security Best Practices for Small Law Firms

August 25, 2016Rick Kabra, Ph.D. & Erica Birstler

CosmoLex, LLC

www.cosmolex.com

Presenting Today

Erica Birstler

Manager of Client Services

CosmoLex Cloud, LLC

Rick Kabra Ph.D

CEO

CosmoLex Cloud, LLC

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Agenda

▪ The Benefits and Challenges of Cloud Computing

▪ Software/Platform Provider Security Essentials

▪ Best Practices for Your Office & Online Accounts

▪ How to Protect The Devices You Use

▪ Questions

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▪ Email/Calendar/Docket Controls

▪ Document Generations

▪ Law Practice Management

▪ Law Office Accounting

▪ Team Collaboration

▪ Web/Video Conferencing

▪ Content Storage and Sharing

▪ Marketing/ Social Media

SaaS Examples for Law Firms

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1. Accessibility

2. Brings Focus on Lawyering

3. Cost Savings

4. Self-Maintained

5. Scalable

6. Business Agility

7. Data Management

8. Green

Cloud Advantages

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1. Ethics/Security Concerns

2. Lack of Control

3. Data Breach

4. Account Hijacking

5. Data Loss

6. Denial of Service Attacks

7. Cost Escalations

Cloud Challenges

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1. Security By Design

2. Highly Available, Fully Redundant

Data Centers

3. Encryption Methods

4. Location of the servers? Jurisdictions?

Software/Platform Provider Security Essentials - Platform Design

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1. Data Backups and Recovery

2. Periodic Internal/External Audits

3. Procedure for Responding to Subpoenas

4. Security Breach Notification Procedures

Software/Platform Provider Security Essentials - Operational Procedures

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1. User Awareness at Every Level

2. User Privileges & Access Controls

3. Review Audit Logs

4. Two-Factor Authentications

5. Streamline and Secure Client Communication

6. Streamline and Secure Internal

Communication

7. Encryption at Rest

Best Practices for Your Office & Online Accounts

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1. Corporate Policy

2. Device Security

3. Protect the Data

4. Rapid Remediation

5. Enforce Corp. Policy

6. Asset Management

How to Protect the Devices you Use

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The Needs of Small Law Firms

▪ Legal Time & Billing

▪ Business Accounting

▪ Documents & Emails

▪ Calendar & Tasks

▪ Trust Accounting

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Questions/CommentsThank you for joining us!

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Erica Birstler

Manager of Client Services

CosmoLex Cloud, LLC

ebirstler@cosmolex.com

Rick Kabra

CEO,

CosmoLex Cloud, LLC

rkabra@cosmolex.com