data validation monitoring - discipline staging and interventions march 5, 2015

Data Validation

Monitoring - Discipline

Staging and InterventionsMarch 5, 2015

Agenda

• Welcome and Introductions• Data Validation Overview• Staging Information• Interventions and Reporting• Questions• Technical Assistance Time

Data Validation Acronyms• DVM – Data Validation Monitoring• DA – Data Analysis (Intervention

document)• SLDR – Student Level Data Review

(Intervention document)• DVM-CAP – Data Validation Monitoring

Corrective Action Plan– Addresses ANY non-compliance found

PBMAS DVMSYSTEM PURPOSE• Measures program

effectiveness

INTERVENTION PURPOSE• Identify and address

the root cause of program ineffectiveness

SYSTEM PURPOSE• Identifies data

anomalies in statewide systems

INTERVENTION PURPOSE• Determine if anomaly

is caused by noncompliance – If yes, develop

corrective action plan

Differences

Data Validation Monitoring

• Reports Loaded onto TEASE– Accountability Application• November 21, 2014

– PBM Tab• DVM-Student Assessment– Posted December 19– Be prepared for Staging if have report– Staging expected end of March

Data Validation Monitoring

• District Leadership Team– All campuses/grade levels represented– Various roles and responsibilities• Vary during course of interventions

– Analyze data• Data Analysis Tab• Student Level Data Review Tab (SLDR)

– If applicable

– TAIS process used

TAIS Process

• Continuous process– Research based– Proved effective

• Root Cause– Identify the root cause or underlying issue– Required to make significant change

• www.taisresources.net

Data Analysis Activities

• Required for EVERY indicator triggered• Open Ended Questions– Designed to stimulate thinking• Systems• Processes• Trainings

– All Must be answered• CAP required if non-compliance found• Check box if “No Data Reporting Issues Found”

Student Level Data Review (SLDR)

• Disaggregate data by various means– Ethnicity, sex, grade level, etc.

• Identify trends and patterns– Positive and negative

• Validate supporting documentation– PEIMS Data Standards

• Evaluate effectiveness of policies, procedures, and monitoring systems

Data Sources

• DVM-Discipline reports– Accountability application in TEASE

• PEIMS Edit + Reports– PRF5D003 (Student Roster) – PRF7D012 (Student Disciplinary Action Detail Report by

Reason) – PRF7D013 (Student Disciplinary Action Detail Report by Action) – PRF7D014 (Student Disciplinary Action Summary) – PRF7D029 (Student Disciplinary Action with Campus of

Disciplinary Responsibility) – PRF0A001 (Data Element Summary Reports)

Stages of Intervention

• Stage 1 – Complete Workbook, – CAP (if needed), – and maintain documents locally.– Completed by April 10.

Stages of Intervention

• Stage 2– Complete Workbook– CAP (if needed)– Submit Documents to TEA by April 10• Supporting documentation may be required to

be submitted as well

Stages of Intervention

• Stage 3– Complete Workbook– CAP (if needed)– Submit Documents to TEA by April 10• Supporting documentation may be required to

be submitted as well

– Follow-up activities as required by TEA • After submission of workbook/CAP

Stages of Intervention

• Student Level Data Review• Representative sample if not entire list– Stage 1 • 15 students• All if fewer than 15

– Stages 2 and 3• 30 students• All if fewer than 30

Stage 3 Staging

Stage 2 Staging

Stage 1 Staging

Indicators

• #1 – Length of Out-of-School Suspension• #2 – Length of In-School Suspension (Rpt. Only)• #3 – Unauthorized Expulsion – Students Age 10

and older• #4 – Unauthorized Expulsion – Students Under

Age 10• #5 – Unauthorized DAEP Placement – Students

Under Age 6

Indicators

• #6 – High Number of Discretionary DAEP Placements

• #7 – African American (Not Hispanic/Latino) Discretionary DAEP Placements

• #8 – Hispanic Discretionary DAEP Placements• #9 – No Mandatory Expellable Incidents

Reported for Multiple Years

Sample Report

No Size Requirements

• Indicators– 1– 2– 3– 4– 5

• Any number triggers Intervention

Indicator #6 – Excessive DAEP Placements

Indicator #7 – African American Discretionary DAEP Placements

Indicator #8 – Hispanic Discretionary DAEP Placements

Indicator #9 – No Expellable Offenses for Multiple Years

• System Check• Data Integrity Check• Data Analysis Tab ONLY

DisciplineIndicator

Description Intervention Document

Student Level Reports

1 Length of OSS SLDR and DA DVM Report2 Length of ISS (Report Only) No Documents3 Unauthorized Expulsion Age

10 and OlderSLDR and DA DVM Report

4 Unauthorized Expulsion Under Age 10

SLDR and DA DVM Report

5 Unauthorized DAEP Under 6 SLDR and DA DVM Report6 High Discretionary DAEP SLDR and DA PEIMS Edit +7 African American DAEP

PlacementSLDR and DA PEIMS Edit +

8 Hispanic DAEP Placement SLDR and DA PEIMS Edit +9 No Mandatory Expellable

OffensesDA

Workbooks

• One Workbook for each Indicator• Indicators 6, 7, 8 have ONE workbook– Guidance coming on how to list students if staged

in both more than one indicator• CAP-Discipline REQUIRED if non-compliance is

found– PLAN for corrective action– Addressed and implemented

Additional Considerations

• ISAM submissions• Contacts MUST be identified in ISAM for

Submission• Data Validation Monitoring – Discipline Resour

ces

Richard BlairSr. Education Specialist713.744.6596richard.blair@esc4.net

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