delivering value driven document management

Delivering Value Driven Delivering Value Driven Document ManagementDocument Management

The Business Case

An unfulfilled need in the market for a powerful, comprehensive and value driven document management solution

Introducing SmartSearch…

Designed specifically for the needs of today’s business environment

Value Driven Price Point

Feature Rich

Easy to Learn and Use

Technically Speaking

Built on the .NET Platform using Service Oriented Architecture (SOA)

Microsoft SQL Database Engine

Supports Native file formats; PDF, TIFF, JPG, PNG, PCX, etc

Integrated with Microsoft Active Directory

What Does SmartSearch Do?

SmartSearch eliminates paper based filing systems and replaces it with an easy to use image management tool

SmartSearch provides a powerful search engine so that documents can be found in seconds

SmartSearch provides tool for sharing and distributing documents

Why Not Just Scan PDF’s to a File?

1. Scanning to a file on the network is fine for a few documents but it is not a tool for managing hundreds or even thousands of scanned images.

2. Instead of “drilling down” through file directories, SmartSearch allows you to search and find documents in seconds.

3. SmartSearch allows you to search on multiple search fields (Vendor Name, Invoice Number, Date, etc) instead of just looking for in a folder for a file name

Who Uses SmartSearch? – Anyone with Who Uses SmartSearch? – Anyone with PaperPaper

SmartSearch Design

In Boxes – Scan your documents to an In Box for future filing Archives – Easily created “file cabinets” that securely hold documents after

being described Stored Searches – Search for Archived documents in seconds using the

power of a SQL database engine

Archives

In BoxesSearch Results

Scan It The user scans a documents from a scanner or

MFP to an In Box on the network using a saved script; i.e. John’s In Box

File It

The user goes back to their PC and “files” the document by describing it through pre-set index fields searches

Fully Customizable Fields

Find ItFind It

The user can now find a document in seconds by running a search on any archive.

Edit It

Annotate documents with your choice of:

Highlighter

Post It Note

Redaction Marker

Embed Signatures

Share It

Print documents

Fax documents through your MFP

Email documents as a PDF

(No Adobe required)

New in SmartSearch 2.0!

New Image processing features for MFP scanning:

Image Enhancement

Intelligent Document Separation

Bar Code Recognition

Image Enhancement

Enhancement scanned images coming from your Multifunctional Printer (MFP)

De-Skew

De-Speckle

Auto-Crop

Intelligent Document Separation

Batch Scan documents from your MFP and SmartSearch will separate them automatically

Bar Code Separation

Blank Page Separation

Blank Page Deletion

Auto-Rotation

Bar Code Recognition

Automate Document Indexing through

Bar Code Recognition

Image Enhancement

Intelligent Document

Separation

Bar Code Recognition

Expand Your Solutions

In Summary…

SmartSearch Delivers:

An easy to use solution with all of the Document Management functionality you need at a price you can truly afford.

Questions?

Contact Curt Wickett at Connecticut Business Systems to answer any questions or to schedule a demonstration.

Tel: (860) 667-2900 X1143Cell: (203) 395-2639Email: cwickett@cbs-gisx.com