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Province of KwaZulu NatalDepartment of Transport
PRESENTATION BY –
Chris HlabisaChris HlabisaChief Director:
Implementation
BATHO PELE LEARNING NETWORK
29 / 30 November 2004
OUR VISION‘PROSPERITY THROUGH MOBILITY’
KEY STRATEGIC FOCUS AREASSaving Lives;Developing people, infrastructure & economy;Ensuring value for money;Good Governance; andPoverty alleviation and rural development.
KZN Department of Transport INTRODUCTION
OUR CORE BUSINESS
n Provision of a safe, balanced and equitable Provincial Road Network;
n Road Traffic Law Enforcement;n Road Traffic Safetyn Traffic Law Administration;n Public Transport Regulation; andn Good Governance.
BACKGROUNDto Good Governance
n 1997 – Introduction of Good Governance Programme;
n Mandate met - Batho Pele principles & action plans;
n Result - Pockets of Excellence
Province of KwaZulu NatalDepartment of Transport
BARRIERS TO SERVICE EXCELLENCE
n Lack of overall improvement;n Little or no engagement of front line staff;n Culture of non-measurement;n Lack of tools, skills and authority to
practice participative management -needed holistic organisationaldevelopment;
n Apathy and at most, compliance to rules.
Turnaround Strategies Turnaround Strategies –– Best Practice Best Practice OrganisationsOrganisations§ Create a level 5 organisation
§ Focus on simultaneous improvement of quality, speed and cost effectiveness
§ Establish close links with customers and suppliers
§ Drive both linear and non-linear improvement initiatives
§ Eliminate all forms of waste and make value flow
§ Implement leadership practices that promote teamwork, participation, continuous learning and flexibility
How do we become World Class?
Host of InterventionsHost of Interventions
JIT
TQC
MRPII
VAM
Cut Lot SizeSPC
CIMCells
Eliminate Waste
Quality
Plannin
g Flexibility
Par
ticip
ativ
e M
anag
emen
t
Suggestion Program
DFM
Synchronize
Andon
Poka-Yoke
Level Scheduling
Gain SharingFocused Factories
Continuous Improvement
TPMPULL
Quality Circles
Step Kaizen
Innov
ation
Continuous Flow Mfg.Quick ChangeoverSQC
JidokaTOCDFA
Quality
at the
Source
Cost Reduction
CAD/CAMDOEEliminate Bottlenecks
Shorten ThroughputReduce Inventory
ABC
Product and Process MappingFlatter Organization
QWL
Group Technology
Synchronous Mfg.
OPTCEDAC
STS
Restructuring
Val
ueA
naly
sis
Kanban
Improve TurnsCompetitive Benchmarkin
g
Business Process Reengineering
Creating the Virtual Corporation
Time based competition
Core Competencies
The Learning Organization
Self-Managed teams
Building FlexibilityAlliances
EmpowermentDFMEA
QFD
TQM
Time Based Competition
ISO 9001
CTR
Focused Enterprises
6σ
Individual Dignity
Diversity
360 feedback
20KEYS
Taking WorldTaking World--best Practices best Practices to the Front Lineto the Front Line
THE ROLE OF MDWT PROGRAM
n Business focus - creates alignment from strategy to front line - a vehicle to accomplish the vision, values & goals.
n Engages the head, heart and hands of ALL team members – creates a learning organisation.
n Provides a measuring instrument for all service delivery – the foundation for innovation & continuous improvement.
n TOOLS to assist in achieving SERVICE EXCELLENCE through business results whilst simultaneously complying with various legislation.
n Skills transfer.n Improve public perception.n Strengthens Leadership.
SERVICE EXCELLENCE – A WAY OF LIFE
World Best Workplace PracticesWorld Best Workplace Practices
Empa ng e niLa dys m ith
Durba nPie te rma ritz burg
PietermaritzburgPietermaritzburg regionregion•• Initiated MDWT as a Initiated MDWT as a Pilot ProjectPilot Project
•• 877 Staff complement877 Staff complement
•• 19000 km219000 km2
•• 50 Mini50 Mini--businessesbusinesses
•• 12 Coaches12 Coaches
•• 3 Master Coaches3 Master Coaches
•• 1 Process Driver1 Process Driver
THE PILOT PROGRAMME
KZN DEPARTMENT OF TRANSPORT
92300 km2
302 Mini-Businesses
82 Coaches
15 Master Coaches
4 Process Drivers
1 Strategic Driver
Aligning our strategies to the New Batho Pele Belief Set
The 11 Principles are the pillars of the Belief Set
• Access: Offering integrated service delivery• Openness and Transparency: Creating a culture
of collaboration• Leadership & Strategic Direction: aligning front
line delivery to strategy and customer needs.
• Consultation: Listening to customer problems• Redress: Apologizing when necessary• Courtesy: Service with a smile• Encouraging Innovation & Rewarding
Excellence: Continuous improvement and recognition
• Service standards: Anticipating customer needs• Information: Going beyond the call of duty• Value for money: Delivering solutions• Service Delivery Impact: the outcome for the
communities we serve through all of our activities.
We Serve
Looking after our Country by…• Anticipating customer needs• Offering integrated service delivery• Going beyond the call of duty• Ensuring that the impact of our service
delivery improves the quality of life for the communities we serve
OUR CUSTOMERS
Diverse cultures – internal & external
TOURISM
RURAL RECREATION
TRADE URBAN
COMMERCIAL FORESTRY& INDIGENEOUS RESERVES
INDUSTRY & INFORMAL TRADING
THE LINK IS THE LINK IS ROADSROADS
PRIORITISATION OF CUSTOMER NEEDS
Consultative ForumsRural Road Transport Forums
Community Road Safety Councils
Public Transport Associations Vukuzakhe Associations
HOSTILE TERREIN
HARSH CONDITIONS
ACCESS
SOURCE OF QUARRY
MATERIAL
CHALLENGESCHALLENGES
PRESERVE
PROTECT REGULATE
MAINTAINNEEDS
Setting, Measuring & Managing Service Standards Setting, Measuring & Managing Service Standards ––Involve Customers and SuppliersInvolve Customers and Suppliers
MINIMINI--BUSINESS BUSINESS LEADER & TEAMLEADER & TEAM
(LEVEL 1)(LEVEL 1)
MAINTENANCEMAINTENANCE
RTI MINI-BUSINESS AREA (Level 1)
RTI teams identify ‘red’
spots and focus their
enforcement activities
ESHOWE RESULTS - BLADING
-15%-20%5% overUnit rate per kmCost
89%86%73%Reaching TargetsSpeed
90%85%75%Check SheetQuality
200420032002Unit of
MeasureRoad
maintenance
ESHOWE RESULTS – BLACK TOP PATCHING
-7%-5%10%overUnit rate per m2Cost
92%86%79%Reaching TargetsSpeed
90%85%80%Check SheetQuality
200420032002Unit of
MeasureRoad
maintenance
ESHOWE RESULTS – BETTERMENT
-5%-5%20%overUnit rate per kmCost
90%82%70%Reaching TargetsSpeed
92%86%79%Check SheetQuality
200420032002Unit of
MeasureRoad
maintenance
COACH (LEVEL 2) BUSINESS AREA COACH (LEVEL 2) BUSINESS AREA MAINTENANCEMAINTENANCE
MEANINGFUL MEASUREMENT
BUDGET CONTROL
0
10
20
30
40
50
60
70
80
90
A M J J A S O N D J F M
MASTER COACH (LEVEL 3) MASTER COACH (LEVEL 3) MACRO BUSINESS AREA MACRO BUSINESS AREA -- MAINTENANCEMAINTENANCE
PROGRAMME 2: ROAD IMPLEMENTATION
STRATEGIC GOAL DEPART. GOAL
MEASURABLE GOAL Meas
AGREED PLANNED
MEASURABLES 2003/4
ACTUAL ACHIEVED
MEASURABLES 2003/4
OVER/ UNDER ACHIEVEMENT
Saving LivesRoad marking and road studs km 2,744 2,015 -729
Blacktop patching and rut repair sq.m 61,600 125,401 63,801
Transport engineering projects - Major km 2 2 0Transport engineering projects - Minor km 8 44 36
ROUTINE MAINT. Blading km 51,250 79,225 27,975
Reseals sq.m 425,000 674,098 249,098Heavy rehabilitation sq.m 265,600 143,737 -121,863Light rehabilitation sq.m 173,050 545,524 372,474Rehabilitation structures km 0
STRATEGIC PLANNING WORKSHOP 21 OCTOBER 2004
An equitable affordable, safe
and well managed
transportation system.
SAFETY MAINT.
SAFETY ENGINEERING
REHAB
PROGRAMME 2: ROAD IMPLEMENTATION
STRATEGIC GOAL DEPART. GOAL
MEASURABLE GOAL Meas
AGREED PLANNED
MEASURABLES 2003/4
ACTUAL ACHIEVED
MEASURABLES 2003/4
OVER/ UNDER
ACHIEVEMENT
Developing the people,
infrastructure and economy for
KZN
ROAD UPGRADING
ARRUP km 0.0 32.4 32.4
CG Cabinet upgrade projects
km 0 3 3
Surfaced Agricultural Roads
km 0 20 20
Lowcost surfacing
km 0.0 26.6 26.6Total 63 82 19
PERIODIC MAINTENANC
Regravelling km 1,200 1,190 -10Fog sprays sq. 0 849,765 849,765
STRATEGIC PLANNING WORKSHOP 21 OCTOBER 2004
An equitable and economically empowered
contruction and transportation
industry.
PROGRAMME 2: ROAD IMPLEMENTATION
STRATEGIC GOAL
DEPART. GOAL
MEASURABLE GOAL Meas
AGREED PLANNED
MEASURABLES 2003/4
ACTUAL ACHIEVED
MEASURABLES 2003/4
OVER/ UNDER ACHIEVEMENT
Rural development and
poverty alleviation New cabinet roads km 0 0 0
Construction of local roads km 340 450 110Construction of IEC roads km 224 224New causeway no 58 62 4New bridges no 3 9 6New pedestrian bridges no 3 2 -1
STRATEGIC PLANNING WORKSHOP 21 OCTOBER 2004
Improved Quality of Life
NEW INFRA-STRUCTURE
-1%2210+14%26762344Accidents
-7%492-3.2%546564Reduction fatalities
%YTD
2004YTD
%20032002Unit Measure
RESULTS –Saving Lives
RESULTS – TRAFFIC POLICING
+845151865-4833549206536401Speed – vehicles screened
-612605-21612816451Seat belts
+52246-8194210Booze bus ops
+171253477-39112248184078Vehicles weighed
+1806-957ProsecutionsAlco
-24+0.2
58726662
--
92597979
Fail to carryNo license
Drivers licencesSpeed
+233873902+1737721893233024Mileage patrolQuality
%YTD
2004YTD
%20032002Unit Measure:Traffic Policing
89.291.391.9REGION 491.992.990.4REGION 387.789.989.8REGION 286.084.482.7REGION 1200420032002
RESULTS – MECHANICALPlant Availability (%)
ALL WORKSHOP MINI-BUSINESS LEADERS, COACHES AND MASTER COACHES HAVE BEEN TRAINED IN ASSET CARE
TO IMPROVE OVERALL EQUIPMENT EFFECTIVENESS
VALUE FOR MONEY
ELIMINATING WASTE THROUGH WORKPLACE ORGANISATION & PROCESS IMPROVEMENT
BEFORE&AFTER
EASIER & SAFE WORKING CONDITIONS
Before
After
We Care
Looking after our internal & external customers by…• Listening to their problems• Apologizing when necessary• Delivering solutions• Ensuring world-class leadership - providing direction,
creating alignment, engaging staff, creating effective partnerships and demonstrating sound, ethical values.
Redress and Courtesy
ý þ
EQUAL ACCESS EQUAL ACCESS Meeting Customer NeedsMeeting Customer Needs
Developing Service Delivery Partnerships
EDUCATE
We Belong
Looking after our people through…• Building a learning organisation• Creating a culture of collaboration• Allowing flexibility to learn• An environment characterised by
teamwork, participation, continuous improvement and flexibility
STRONG VALUES
n Customer Service – we put YOU firstn Teamwork – WE make it happenn Integrity – from the HEARTn Continuous Improvement – NO limits to
excellencen Recognition – CREDIT where duen Fairness & Equity – promote equality, value
diversity
Information Sharing & Creating a Culture of Collaboration
n Daily 8-minute performance meetings
n Multi level meetingsn Team-on-Team reviewsn Peer Reviewsn Goal alignment reviewsn Annual Indabasn Monthly audits against
best practice benchmarks
n Strategic planning sessions
n Cultural Dayn Sports Daysn Minister’s summitn Road openingsn Training workshopsn Developing service
delivery partnerships
SPORTS & CULTURAL DAYS- TEAMBUILDING
Encouraging INNOVATION
Making work easier
Simpler, Better, Faster
REWARDING EXCELLENCE!
n Enormity and complexity of roll outn Identifying and focusing on core businessn Leadership makes the differencen Staff commitment - changing of attitudesn Measuring performancen Strong value system
SHARING OUR SHARING OUR LEARNINGLEARNING
Province of KwaZulu NatalDepartment of Transport
THE WAY FORWARDn SUSTAIN & IMPROVE through Batho Pele –
value-driven, accountable service excellence
n Strengthen goal alignment – Resources & Budget challenges
n Red Tape Challenge – waste eliminationn Developing service delivery partnerships
ZERO TOLERANCEALUFAKWA!
KWAZULU NATALDEPARTMENT OF TRANSPORT
BATHO PELE – PUTTING PEOPLE FIRST
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