departmental disaster management plans a suggested outline
Post on 16-Jul-2015
87 Views
Preview:
TRANSCRIPT
Departmental Disaster Management Plans
A sample outline
Responsibilities of the departments of the State Government
Sec 39 of the DM Act: It is the responsibility of each department of the
State Government to
Take measures for disaster prevention, mitigation, preparedness &
capacity building in accordance with the national or State guidelines.
Integrate into development plans & projects, the measures for
prevention of disaster and mitigation
Allocate funds for disaster prevention, mitigation, preparedness and
capacity building
Respond effectively & promptly to any disaster situation
Responsibilities of departments
Review enactments administered by it, its policies,
rules and regulations to incorporate therein the
provisions necessary for disaster prevention,
mitigation and preparedness
Provide assistance as required by the district
authorities in drawing up the preparedness
mitigation & response plans; assessing damages
and carrying out rehabilitation & reconstruction
Make available its resources for the purpose of
responding promptly & effectively to any disaster
situation
Section 32 of the Disaster Management Act, requires every department of the State
Government at the District levelto prepare their
Disaster Management Plans
Objectives
Dovetailing disaster management in the routineaffairs of the department
Prompt and effective discharge of departmentalresponsibilities during disaster situations
Ensuring safety of departmental infrastructure,human resource and other assets
Ensuring safety of the beneficiaries and others Speedy restoration after disaster impact
How to go…………
A brainstorming within the department on the followingwould help:
1. Likely disasters in the state and their probablemagnitude and geographical extentDescription of the disastersMagnitude of damage expected
2. Departmental responsibilities during differentdisasters District level Local level
3. Magnitude of likely losses to departmentalinfrastructure by these disastersIdentification of departmental infrastructure
Magnitude of losses likely to be incurred
4. Probable disruption in the services extended by thedepartment due to the loss of infrastructure due todisasters and remedial measures thereofPerceived difficulties in the discharge of
departmental responsibilities on the aftermath of
disaster due to loss of infrastructure
Measures at district and local level for ruling out
the possibility of the above.
5. Present status of departmental capabilities for thedischarge of its disaster related responsibilities
6. Identification of activities for departmentalcapacity building and outline of the programmes
7. Possibilities of incorporating disaster managementrelated aspects in the routine functions of thedepartment
Identification of the tasks routinely carried out by thedepartment
Possible adverse impact upon these due to disasters Arrangements for minimizing this impact Present status of incorporation of disaster resistant
techniques in departmental infrastructure
8. Departmental initiatives
· Details of the departmental initiatives for safeguardingdepartmental infrastructure, facilities and services due todisaster impact
. · Impact of pre-disaster prevention, mitigation, planning,training and capacity building with regard to the likelylosses to the departmental infrastructure, facilities andservices due to disaster impact
Format of the Departmental DM Plans
Chapter – 1
Introduction, Vision and Objectives
Chapter – 2
Disaster vulnerability of the District and specific taskscarried out by the department during the previous disasters
Likely disasters in the District Likely geographical extent and magnitude / severity of
the disasters Magnitude of the likely losses due to disasters Responsibilities shared by the department during
previous disasters together with departmentalexperiences thereof.
Chapter – 3
Main tasks of the department and possibilities of integrationof disaster management related aspects in these
Main tasks of the department and services extended
Incorporation of disaster management related aspects in
departmental works
Chapter – 4
Description of the departmental responsibilities duringPre – disasterDuring disasterPost – disaster
Chapter – 5
Programmes proposed within the routine departmentalworks for disaster prevention and mitigation and strategyfor its successful implementation eg : Strengthening / retrofitting of departmental
infrastructure Outline of the disaster prevention and mitigation
programmes in the light of the routine departmentaltasks
Administrative and financial arrangements for theseprogrammes
Chapter – 6
Departmental capacity building policy for disastermanagement
· Logic of the activity (Why capacity building?)· Needs assessment· Structure and outline of the training / awareness
programmes together with time table· Arrangements for routine implementation of
training programmes
Chapter – 7
Arrangements for regular review and upgradation ofdepartmental plans
- Post disaster review- Suggestions for upgradation- Revision of the plan
Annexure to the departmental plans:
Annexure-1: Details of the main departmental officials(Name, Designation, Contact details)
Annexure–2: Inventory of departmental resources(Resource, Capacity, location etc.)
Annexure–3: Details of the officers at District levelresponsible for the discharge of departmental functions(Name, Designation, Contact details)
Annexure–4: Special decision making procedures andoperating procedures for disaster situation
Annexure–5: Details of departmental budgetprovision for disaster related activities
For pre–disaster awareness, capacity building and othersFor pre–disaster prevention and mitigationFor ensuring procurement of essential equipmentsFor pre–disaster mock exercisesFor the discharge of identified responsibilities duringdisasterFor reconstruction and restoration
Annexure-6: Departmental Standard OperatingProcedures
Benefits of having SOPs
Explanation of performance expectations.(What is expected –
Charter of duties – Objectivity in evaluating operational
performance)
Standardization of activities.(Identify planned and agreed upon
roles & actions. Promotes coordination and communication amongst
personnel. Simplify decision making during potentially stressful
conditions)
Other benefits of having SOPs
Training and reference document. (Drills based on SOPs
improve understanding of work requirements and help identify
potential problems)
Systems analysis and feedback.(Comparison between the
existing and state of art practices and feedback from various sources
help in identification of potential problems and innovative solutions)
External communication (Communicates organizational
intentions and requirement to outside groups)
Thanks
top related