district committee training worshop eric larson district training chairman scatacook district,...

DISTRICT COMMITTEE DISTRICT COMMITTEE TRAINING WORSHOPTRAINING WORSHOP

Eric LarsonEric Larson

District Training ChairmanDistrict Training Chairman

Scatacook District, Connecticut Yankee CouncilScatacook District, Connecticut Yankee Council

20032003

WORKSHOP WORKSHOP OBJECTIVESOBJECTIVES

Define the four functions of the district operations and list all the positions and structures

of the district that carry out each of the four functions. List four tasks accomplished under

each of the four functions.

Identify the major duties of your specific committee or district assignment and define the

ways each task might be accomplished.

Review a list of 12 responsibilities and correctly label each and assign to either the district chairman, the district commissioner or the

district executive.

Tell why your particular assignment is essential to district operations.

Name three other positions or committees of the district that you might need to talk with to carry

out your assignment in the district.

FOUR FUNCTIONS FOUR FUNCTIONS

of theof the

DISTRICT OPERATIONDISTRICT OPERATION

Membership

Finance

Program

Unit Service

DISTRICT COMMITTEEDISTRICT COMMITTEE

STRUCTURESTRUCTURE

DistrictCommissioner

District Vice Chairman

DistrictChairman

DistrictExecutive

ADC'sRoundtable Commissioners

Unit Commissioners

District Commissioner

Finance Chairman

Training Chairman Camp Promotion/Ooutdoors Chairman

Activities/Civic Service Chairman

Advancement Chairman Learning for Life Chairman

Program Chairman Memebrship Chairman

District Vice Chairman

District Chairman District Executive

MEMBERSHIP MEMBERSHIP FUNCTIONSFUNCTIONS

Gather Information

Cultivate Relationships with Community Organizations

Organize Units

Help Youth Join Existing Units

FINANCE FUNCTIONSFINANCE FUNCTIONS

Carry out Friends of Scouting Campaign

Meet goals by target dates

Implement finance policies

Conduct project selling

Stimulate United Way relationships

PROGRAM FUNCTIONSPROGRAM FUNCTIONS

Training

Camping & Outdoors

Activities and Civic Service

Advancement and Recognition

Learning for Life

UNIT SERVICE UNIT SERVICE FUNCTIONFUNCTION

Regularly visit all units

Facilitate on-time charter renewals

Help units earn the Quality Unit Award

Conduct monthly roundtables

DISTRICT MEMBERSHIP DISTRICT MEMBERSHIP COMMITTEECOMMITTEE

DISTRICT MEMBERSHIP DISTRICT MEMBERSHIP COMMITTEECOMMITTEE

ORGANIZATIONORGANIZATION

Pack OrganizersTroop OrganizersPost OrganizersCrew organizers

Unit Organization

Relationships ConferenceRoundup

Together PlanWebelos to Scout Transition

Events

District MembershipChairman

District Chairman

Five Sources Five Sources

ofof

Membership GrowthMembership Growth

Growth from new units

Growth from youth recruitment/ additional enrollments

Growth from program transition

Growth from stopping dropped units

Growth from increasing tenure/ more youth registered at charter renewal

DUTIES DUTIES

of theof the

MEMBERSHIP MEMBERSHIP COMMITTEECOMMITTEE

Gather Information

Cultivate Relationships with Community Organizations

Organize New Units

Help Youth Join Existing Units

Target MarketsTarget Markets

Low-income urban/ inner-city areas

Isolated/ low-income rural areas

Hispanics

African-Americans

American Indian communities and tribal groups

Various Asian nationality groups

Persons with disabilities

Others

DISTRICT FINANCE DISTRICT FINANCE

COMMITTEECOMMITTEE

DISTRICT FINANCE DISTRICT FINANCE COMMITTEECOMMITTEE

ORGANIZATIONORGANIZATION

District Executive

Divisions Enrollment Chair Community Chair Family Enrollment Chair Services Coordinator

FOS Chairman

District Finance Chairman

DUTIES DUTIES

of theof the

FINANCE COMMITTEEFINANCE COMMITTEE

Obtain and understand the district’s portion of funds to be raised toward the council budget

Organize & carry out a successful Friends of Scouting annual campaign in the district

Assist the council in raising funds towards the “project selling” program

Promote the council plan for endowment development

Support & cultivate a cooperative relationship with the local United Way

Implement council finance policies within the district

Support district activities that involve income and expense by assuring proper money management

Provide recognition to donors

Unit FinanceUnit Finance

No direct solicitation for funds by units is permitted

The unit committee is custodian of all funds

All units submit the Unit Money-Earning Application to the council for approval.

General Guidelines General Guidelines

forfor

Unit Money-EarningUnit Money-Earning

No gambling or conflict with local ordinances

Respect territorial rights of other units

No conflict with goods or services offered by established merchants or workmen

“Value received for money spent”

The name and goodwill of the Boy Scouts of America must be protected and not used as a

“front” for commercial interests

No contract signed by a unit may bind BSA, either locally or nationally

Unit money-earning projects can be planned to serve a dual purpose of conservation and money

earning

DISTRICT TRAINING DISTRICT TRAINING

COMMITTEECOMMITTEE

DISTRICT TRAINING DISTRICT TRAINING COMMITTEECOMMITTEE

ORGANIZATIONORGANIZATION

Registrar of Records

Trainers

Cub ScoutCoordinator

Trainers

Boy ScoutCoordinator

Trainers

Venture LeaderCoordinator

Vice Chairman

District Training Chair

Program Chairman

DUTIES DUTIES

of theof the

TRAINING COMMITTEETRAINING COMMITTEE

Determine who needs training

Build an annual training report

Develop plans for specific courses

Promote courses

Provide training recognition

Evaluate training

Promote Fast Start Training

District Training GoalsDistrict Training Goals

High quality courses

100% of top leaders trained every year

A complete training program, year round

Timelessness - train when participants are ready

Strong, qualified training team

Unit Training Unit Training

PrioritiesPriorities

Unit Leaders and Den Leaders first

Work for two deep leadership

Consider expected tenure of the top leader. If a short-timer, train the replacement

CONSIDER THE UNITS “Vital CONSIDER THE UNITS “Vital Signs:”Signs:”

Meetings, attendance, advancement, camping, growth, new members, two-deep leadership

NEW LEADER IS A PRIORITY:NEW LEADER IS A PRIORITY:

Train the whole leadership team

Use Fast Start Training

District Training District Training

PlanPlan

Tied to goals, prospects and priorities

Council and District calendars

District local events and school calendars

Formation of new units

Don’t over-schedule

Provide follow-up time

Remember Murphy’s Law and be flexible

DISTRICT CAMP DISTRICT CAMP PROMOTIONPROMOTION

and and

OUTDOOR COMMITTEEOUTDOOR COMMITTEE

DISTRICT CAMPING DISTRICT CAMPING COMMITTEECOMMITTEE

ORGANIZATIONORGANIZATION

Order o f the Arro w Adv iso r Vice Cha irma n Pro mo tio n Tea mOne member fo r ev ery fiv e units

o f the d istrict

District Camping Chair

Pro g ra m Cha irma n

DUTIES DUTIES

of the of the

DISTRICT CAMP DISTRICT CAMP PROMOTION/PROMOTION/

OUTDOOR COMMITTEEOUTDOOR COMMITTEE

Promote unit participation in council camping opportunities

Help select leaders and develop programs for district Cub Scout Day camp, resident camp and

family camps

Work with commissioners to help Packs, Troops, Varsity teams and Venture crews plan and carry

out a year-round schedule of camping and outdoor program events

Give special guidance on health and safety concerns

Promote the use of camperships for members with financial needs

Working closely with its officers, guide the Order of the Arrow to help promote camping in the

district

Outdoor ProgramsOutdoor Programs

Cub Scout Programs

Boy Scout Programs

DISTRICT ACTIVITIES DISTRICT ACTIVITIES

andand

SERVICE COMMITTEESERVICE COMMITTEE

ACTIVITIES AND SERVICE ACTIVITIES AND SERVICE COMMITTEE COMMITTEE

ORGANIZATIONORGANIZATION

Fall Camporee Chair Klondike Chair Spring Camporee Chair Community Service Chair

Activities & Civics Chair

Program Chair

DUTIES DUTIES

of theof the

ACTIVITIES AND SERVICE ACTIVITIES AND SERVICE COMMITTEECOMMITTEE

Plan a well balanced schedule of district events and recruit teams to carry them out

Decide how Scouting can become involved in selected needs and interests of communities

Promote and assist with the planning of council events

Promote and carry out the district’s share of national events

Conduct an annual poll of unit leaders to determine unit needs and wishes for district

activities

DISTRICT ADVANCEMENT DISTRICT ADVANCEMENT

andand

RECOGNITION RECOGNITION COMMITTEECOMMITTEE

DUTIES DUTIES

of the of the

ADVANCEMENT AND ADVANCEMENT AND RECOGNITION RECOGNITION COMMITTEECOMMITTEE

Help unit leaders establish and maintain proper advancement procedures in their units.

Monitor rank advancement progress throughout the year

Recruit and train an adequate number of merit badge counselors.

Publish a current list of merit badge counselors

Review and approve service projects plans submitted by Eagle Scout candidates

Participate in troop boards of review, or conduct district-level boards of review for Eagle Scout

candidates

Consider and act on appeals from Eagle Scout candidates if their own troop denies their

application or turns them down at a board of review

Recommend youth members or adult Scouters for special awards and recognition

Provide physical facilities and experts in advancement fields that are difficult for units to

secure

AwardsAwards

Quality Unit Award

District Award of Merit

Silver Beaver Award

Lifesaving and Meritorious awards

Award for meritorious action

Local Council Certificate of Merit

Spirit of Eagle Award

Distinguished Eagle Scout Award

William T. Hornaday Award

DISTRICT LEARNING FOR DISTRICT LEARNING FOR LIFE COMMITTEELIFE COMMITTEE

SUPPORTS EXPLORINGSUPPORTS EXPLORING

DISTRICT KEY 3DISTRICT KEY 3

DISTRICT DISTRICT CHAIRMAN CHAIRMAN

and and

VICE CHAIRMANVICE CHAIRMAN

DUTIES DUTIES

of theof the

DISTRICT CHAIRMANDISTRICT CHAIRMAN

Identify and recruit enough right people as operating committee chairs

Initiate plans and help committee chairs recruit adequate numbers of members to carry out the

functions of the district

Plan, with the District Executive, and preside at district committee meetings

Work with the District Commissioner and District Executive to stimulate and to coordinate the work of the district, to ensure the success of

the Scouting units

In cooperation with the District Executive, ensure completion of district goals

Represent the district on the Council Executive Board, once elected

Recognize individuals, committees and chartered organizations for their Scouting accomplishments

Support local and national Scouting policy, procedures and practices

Help to secure support for Scouting from top community leaders throughout the district

Annually appoint a district nominating committee

SPECIAL ROLE SPECIAL ROLE

of theof the

DISTRICT VICE-DISTRICT VICE-CHAIRMANCHAIRMAN

A “Stand In”

A “Co-Pilot”

On “Special Assignment”

THE DISTRICT COMMISSIONER

DISTRICT DISTRICT COMMISSIONERCOMMISSIONER

STAFFSTAFF

Unit Commissioners

Assistant District Commissioner Assistant District Commissioner Cub Roundtable CommissionerBoy Scout Roundtable Commissioner

District Commissioner

DUTIES DUTIES

of the of the

DISTRICT DISTRICT COMMISSIONERCOMMISSIONER

Identify and recruit enough of the right people as commissioners

Train members of the commissioner’s staff

Supervise and motivate unit commissioners

Administer the annual commissioner service plan

Oversee the unit charter renewal plan

Guide Roundtable Commissioners

Plan and preside at monthly meetings of district commissioner’s staff

Work with the District Chair and District Executive to stimulate and coordinate the work of

the district

Help meet district goals

Represent the district as a member of the Council Commissioner’s cabinet

Support local and national Scouting policies

Attend district meetings

National Quality DistrictNational Quality District

AwardAward

A National Quality District must achieve six of A National Quality District must achieve six of eight objectives to qualify. Starred (*) items are eight objectives to qualify. Starred (*) items are

required.required.

*1. More than 60 percent of total units have achieved the National Quality Unit Award

*2. Record a 2 percent gain in traditional units and a net gain in total units including Learning for Life groups and posts

*3. Record a balanced membership growth in total Cub Scouts, total Boy Scouts/ Varsity Scouts and total Venturers, with a gain in total membership including Leaning for Life, OR record a 2 percent gain in total Cub Scouts, Boy Scouts/ Varsity Scouts, and Venturers, with a gain in total membership including Learning for Life

*4. Achieve financial goals

*5. Provide ration of one unit commissioner for every three units or improve the ration over last year

6. Achieve on-time unit re-registration goals

7. Each position in the district structure is filled with a registered and active volunteer

8. Hold a conference with the head of each chartered organization annually

THE DISTRICT EXECUTIVETHE DISTRICT EXECUTIVE

DUTIES DUTIES

of theof the

DISTRICT EXECUTIVEDISTRICT EXECUTIVE

Provide professional coaching

Propose plans and agendas, usually “pencil drafts”, for consideration

Aid in suggesting action plans for recruiting district personnel

Give inspiration and encouragement

Maintain regular contact with heads of chartered organizations

Keep district records up to date

Arrange for council’s office services such as mailings, meeting notices & etc.

Provide behind the scenes administrative skills

Develop his or her own work schedule

Work with and support volunteers