documenting and preparing for the lpdc review meeting

PROFESSIONAL DEVELOPMENT TRAINING

WEST SIDE MONTESSORI LPDC

2013-14

Documenting Professional Development and Preparing for the

Review Meeting

Overview

The Review Meeting

1. What’s a review meeting

2. How to be ready

Documenting

3. Log main Professional Development activities

4. Present evidence of each activity

5. Forms available to help you document

Time for questions and practice

Getting Ready for your Review Meeting

1What is a

review meeting?

A yearly progress update

A 45-minute meeting where the LPDC verifies (approves) and adds up your CEUs (hours spent on professional development) since your last meeting and to date.

1When is a

review meeting?

Reviews are done during regular LPDC committee meetings.

You sign up for a meeting between September and April.

Usually meetings are on Thursdays, 4:00-4:45

1Do I need a

review meeting

every year?

Yes, unless...

-You’re in Montessori Training

- You finished all your CEUs early

- Other special circumstances

2How to

get ready?

Start early!

We must have your paperwork 2 weeks before your meeting.

Put all your prepared documentation in the LPDC basket by the requested date.

(You can put your whole Teacher Excellence binder in the basket.)

2How to

get ready? LPDC will give you a reminder.The date is also found on the LPDC

intranet page. https://sites.google.com/a/wsmctoledo.org/intranet/lpdc

2How to

get ready?

What if you aren’t ready ?

Reschedule on a different meeting date.

LPDC meetings can fill up early. We have time for 4 reviews per meeting.

Choose a month with an empty slot.

Or, if you sign up for a month that is full, you’ll be on standby in case someone else cancels.

2How to

get ready?

We review your paperwork before the meeting

If everything is correct, complete and clear, you probably won’t need to attend the meeting.

We will approve your CEUs without you physically being there.

2How to

get ready?

We review your paperwork before the meeting

If something is in question, we will return your paperwork to you, asking for revision.

You bring the revised paperwork to your review meeting.

In years 1-4, a Review Meeting is complete when …

•Your CEUs since your last review meeting are added up and validated.

You will also know your running CEU total so you’ll know if you’re on track.

For non-licensed teachers in Year 5, a Review Meeting is complete when…

•Your CEUs to date are added up and validated. •You have completed your required CEUs for the 5-year plan.•You have a new plan on file for the next 5 years

If you are renewing your license, your Review Meeting is complete when …

•18 CEUs have been validated•You have a new plan on file for the next 5-year period•LPDC gives you a completed form for license renewal

Next we will talk about how to document your activities.

The main way to be ready for a review meeting is to have your activities documented correctly.

?Questions?

Documenting your Professional Development

3There are 2 parts to documenting:

1) Log the activity.

2) Present evidence of the activity you logged.

1) Log the activity.

36/20/138/31/13

Read book The Laughing Classroom 7.5 .75

Lisa Carr1 Classroom management techniques

The activity was reading a book.

2) Present evidence of the activity you logged.

(This is a reading log, which normally should be filled out!)

1) Log the activity.

36/20/138/31/13

Read book The Laughing Classroom 7.5 .75

39/04/13 Classroom observation Malibu Montessori 3.0 .3

Lisa Carr1 Classroom management techniques

The activity was a classroom observation at another school.

2) Present evidence of the activity you logged. (This is a general Activity Summary.)

1) Log the activity.

36/20/138/31/13

Read book The Laughing Classroom 7.5 .75

39/04/13 Classroom observation Malibu Montessori 3.0 .3

Lisa Carr1 Classroom management techniques

37/18/13 Workshop: Positive Discipline and The

Fabulous Beauty of the Peaceful Classroom6.0 .6

This activity is a workshop.

2) Present evidence of the activity you logged.

For a workshop you should have a certificate.

A certificate should be dated and tell number of hours or CEUs.

3Recap:Log the activity and present evidence of the time spent.

3For 2013 plans, there are two types of log sheet.

Green

Yellow

Green is for PD activities supporting a goal you wrote.

The goal is on the other side of the page.

Yellow is for PD you didn’t plan, like in-services or random Professional Development opportunities.

You can count UNLIMITED in-service hours +plus up to 20 hours (2 CEUs) of non-goal related “random” PD activities.

3For plans written before 2013, we have one log form.

On older plans you need to tell which goal an activity supports…

…and what category of activity it is (ABCD/1234)

Remember on older plans there are limits on hours for some activities. See your handbook.

4Evidence

How do you know what evidence you need for an activity?

4How do you know what evidence you need for an activity?

Evidence

If you received a certificate or transcript, that is all you need.

4How do you know what evidence you need for an activity?

Evidence

If you are counting hours for serving on a professional committee or WSM high-level task force, the committee should provide minutes and an attendance summary.

LPDCCommitteeAttendance Summary2013-14

4How do you know what evidence you need for an activity?

Evidence

If you did not receive a certificate, transcript or minutes/summary, you need other evidence (self-written.)

Self-documented evidence

Common situations:

Reading a bookReading Summary

Observation, Mentoring , Methods Student,Activity Summary

WebinarWebinar Form

Educational ProjectEducational Project form

Less common situations

Educational TravelEducational Travel form

ResearchResearch Summary

etc.

Always check your LPDC handbook

4How do you know what evidence you need for an activity?

Evidence

The LPDC handbook p. 32-35 explains what documentation you need for almost any activity.

Link to LPDC Handbook - see pages 32-35

(No-No)

You can’t provide just a time log by itself as evidence.

There is always something that goes with a time log, explaining or showing the

activity.

5What forms are available?

Forms

There are a variety of forms available to provide evidence for different situations.

You probably will only use a few.

5What forms are available?

Forms

1. Reading Summary2. Activity Summary (general)3. Research Summary4. Webinar Form5. Workshop where no

certificate is given6. Educational Project7. Educational Travel8. Extra time log pages

Suggested organization

Log sheetfollowed by documentation in order of appearance on log sheet

Older documentation can be kept in separate section of binder (by year if needed)

Questions and practice