doing business with undp office of legal and procurement support undp, ny
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Doing Business with UNDP
Office of Legal and Procurement SupportUNDP, NY
Scope of Presentation:
UNDP and its role in the Marketplace
UNDP Procurement
How to Identify UNDP Business?
How to Market your Goods and Services?
Need help?
United Nations Development Programme
Principal leader in advocating change and connecting countries to knowledge, experience and resources to help countries build and share solutions to the global and national challenges of:
poverty reduction; democratic governance; HIV/AIDS; energy and environment; crisis prevention and recovery; information and communications technology.
Source of UNDP funding: voluntary contributions; cost sharing; trust funds.
Global network of 166 country offices.
Annual Programme Delivery : USD 4.3 Billions (Approx.)
Components of Delivery
Goods and Services
45%
Project Staff (200 & 300
Series)18%Project
Personnel (SC)12%
Fellowships2%
UNV5%
Travel8%
Consultants (SSA)10%
Year Over Year Comparison
238 381 600 801 810628 445
1,155
1,3671,637
0
500
1000
1500
2000
2500
3000
2002 2003 2004 2005 2006
Am
ount
(1
mill
ion
US
D )
Services
Goods
Note: Above figure includes Goods and Professional Services Only
2,4472,168
1,755
826866
% of Procurement from Developing
Countries
78% 78%
84%
80%
89%
72%
74%
76%
78%
80%
82%
84%
86%
88%
90%
2002 2003 2004 2005 2006
Distribution by Region
RBA19%
RBAP17%
RBEC8%
RBAS5%
RBLAC41%
HQ10%
Top 15 Procuring OfficesARGENTINA: $216 million USD - 10%PANAMA: $153 million USD - 7%AFGHANISTAN: $131 million USD - 6%CONGO DRC: $130 million USD - 6%HQ: $ 99 million USD - 4%HONDURAS: $86 million USD - 4%DENMARK: $81 million USD - 4%INDONESIA: $75 million USD - 3%COLUMBIA: $68 million USD - 3%PERU: $55 million USD - 2%SUDAN: $54 million USD - 2%GUATEMALA: $53 million USD - 2%IRAQ: $47 million USD - 2%EGYPT: $38 million USD - 2%
41% 15%
10%
3%
12%4%
2%1%3%0%
0%2%
0%
1%6%
0%
Equipment and Furniture
Office Supplies
Materials & Goods
Medical Products
IT Equipment
Audio Visual&Print Prod Costs
Hospitality/Catering
Rental & Maintenance-Premises
Other Equipment Rental
Reimbursement Costs
Facilities & Administration
Communication Charges
Shipment & Courier Charges
Professional Service - other
Professional Service-Construction &EngineerProfessional Service-InformationTechnology
Africa
Total: 472 Million (USD)
0%
3%
1%
1% 1%
72%
0%
0%
0%
1%
0%
1%7%
2%2%
9%
Equipment and Furniture
Office Supplies
Materials & Goods
Medical Products
IT Equipment
Audio Visual&Print Prod Costs
Hospitality/Catering
Rental & Maintenance-Premises
Other Equipment Rental
Reimbursement Costs
Facilities & Administration
Communication Charges
Shipment & Courier Charges
Professional Service - other
Professional Service-Construction & Engineer
Professional Service-Information Technology
Asia
Total: 428 Million (USD)
48%
13%
4%1%1%
21% 1% 0%
2%4%
2%
0%
0%0%
3%0%
Equipment and Furniture
Office Supplies
Materials & Goods
Medical Products
IT Equipment
Audio Visual&Print Prod Costs
Hospitality/Catering
Rental & Maintenance-Premises
Other Equipment Rental
Reimbursement Costs
Facilities & Administration
Communication Charges
Shipment & Courier Charges
Professional Service - other
Professional Service-Construction & Engineer
Professional Service-Information Technology
Europe
Total: 202 Million (USD)
43%
23%
2%0% 1% 3%
0%
14%
7%
2%
1%1%
0%
2%
0%1%
Equipment and Furniture
Office Supplies
Materials & Goods
Medical Products
IT Equipment
Audio Visual&Print Prod Costs
Hospitality/Catering
Rental & Maintenance-Premises
Other Equipment Rental
Reimbursement Costs
Facilities & Administration
Communication Charges
Shipment & Courier Charges
Professional Service - other
Professional Service-Construction & Engineer
Professional Service-Information Technology
Arab States
Total: 131 Million (USD)
31%
19%10%
0%0% 0%
0%0%
11%1%
1%14%
9%
2%
2%
0%
Equipment and Furniture
Office Supplies
Materials & Goods
Medical Products
IT Equipment
Audio Visual&Print Prod Costs
Hospitality/Catering
Rental & Maintenance-Premises
Other Equipment Rental
Reimbursement Costs
Facilities & Administration
Communication Charges
Shipment & Courier Charges
Professional Service - other
Professional Service-Construction & Engineer
Professional Service-Information Technology
Latin America
Total: 1,021 Million (USD)
HQ
3%
1%1%
8%0%
2%0%2%0%
8%
3%
18%
1%1%16%
36%
Equipment and Furniture
Office Supplies
Materials & Goods
Medical Products
IT Equipment
Audio Visual&Print Prod Costs
Hospitality/Catering
Rental & Maintenance-Premises
Other Equipment Rental
Reimbursement Costs
Facilities & Administration
Communication Charges
Shipment & Courier Charges
Professional Service - other
Professional Service-Construction & Engineer
Professional Service-Information Technology
Total: 247 million (USD)
HQ
Commonly Procured Goods by UNDP
Electrical Equipment
Computers
Telecommunications Equipment
Cooling and Heating Equipment
Laboratory Equipment
Motor Vehicles
Agricultural Equipment
HIV / AIDS Drugs
Computers
Telecommunications Equipment
Medical Supplies and Equipment
Office Equipment
Power Generators
Water Supply Systems
Shelter Items
Construction Equipment and Materials
Commonly Procured Services by UNDP
Information TechnologyPublic AdministrationEducation,Training and Social ServicesAgriculture Printing
Education,Training and Social Services
Transportation Water Supply Environment Natural
Resources
Communication Election Shipping
Top 15 Supplier CountriesARGENTINA: $206 million USD - 9%PANAMA: $151 million USD - 7%UNITED STATES: $124 million USD - 6%AFGHANISTAN: $126 million USD - 6%DEM REP CONGO: $86 million USD - 4%COLUMBIA: $68 million USD - 3%INDONESIA: $56 million USD - 3%INDIA: $55 million USD - 2%GUATEMALA: $53 million USD - 2%PERU: $48 million USD - 2%JAPAN: $47 million USD - 2%DENMARK: $41 million USD - 2%EGYPT: $37 million USD - 2%NETHERLAND: $37 million USD - 2%UNITED KINGDOM: $35 million USD - 2%
Procurement MethodsRequest for Quotation
most flexible and least formal contract amount exceeds USD $2,500 but less than USD
$100,000.
Invitation to Bid normally used when entity is not required to propose technical
approaches to a project activity (i.e., goods and civil works) contract amount is USD $100,000 or more.
Request for Proposal used in the procurement of complex goods (e.g., functional
specifications cannot be expressed) and services recommended for all contracts exceeding USD $100,000.
Direct Contracting value of procurement is less than USD $2,500 there is no competitive marketplace for the requirement there is genuine exigency for the requirement.
Evaluation of OffersGuiding Principle: Best Value for
Money Goods: Technical capacity Environmentally sound Quality Assurance Accuracy of
documentation Speed of response Customer serviceServices: Provides Technical Solutions Competency
Long Term Agreementsa single tendering exercise over the life of the arrangement reduces administrative effortquality assurance and legal requirements will have been dealt with at the outset the supplier benefits in terms of planning stock levels and continuity of supplya mutually beneficial longer-term working relationship can be established with suppliers
How to Identify UNDP Business
Consult and review:UNDP Country Programmes Other Publications Practical Tips: Doing Business with the UN System The General Business Guide for Potential Suppliers of
Goods and Services.
Procurement Notices UNGM’s online procurement notices at www.ungm.org UNDP’s online procurement notices at www.undp.org Development Business at www.devbusiness.com Subscription to email alert service to receive new
procurement notices as they are published.
UN Global Market (UNGM)
About the UNGM:
Single window for registration with the UN System
Allows the supplier to keep current business information available to all UN Organizations as a tool for locating potential suppliers.
Registering with UNGM:
To be listed as a potential supplier in the UNGM, please fill out the Common Supplier Registration Form available at www.ungm.org
The Common Supplier Registration Form is the same form used by individual organizations to pre-qualify suppliers and incorporate suppliers into their internal procurement rosters.
Eligibility Criteria to Register
Completion of the Registration Form available at www.ungm.orgAgreement to UNDP General Terms and Conditions.
Quality compliance as per International / National product standards (i.e. ISO, DIN, BS etc.)
Financial Strength (i.e., cash flow and liquidity).
D&B Rating (For high value contracts)
How to Market your Goods and Services to UNDP?Introduce your companyContact the Resident RepresentativeVisit the country officeMeet the Project Manager & others concerned
Need Help? Contact:Dimitri Samaras
Senior Procurement Adviser
UNDP/OLPSNew York
Dimitri.samaras@undp.org
Tel : (212) 906-5938Fax : (212) 906-6663
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