don't mention the g word - how the university of sheffield got googled

Welcome to the University of G

oogle

a.tattersall@shef.ac.uk

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Because Google do it better

The University of Sheffield

Over 25,000 students 6,500 staff

Who demand more…and will continue to demand

Data storage, ease of access, better hardwearing systems (calendars & Email), communication tools, social platforms.

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Problem• Existing student email – poor interface, prefer to use

their own personal email address.• Staff using external tools like Dropbox to store files.• Small inflexible file storage – students 200mb, staff

not much more.• Data back up limited and unpredictable• Lack of social and Cloud based applications on

campus• Existing applications inflexible, dated and costly

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Copyright University of Sheffield

Phase 1 - Students

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Phase 2 - Staff

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ScHARR's Journey

2006 Used Sketchup to redesign ScHARR Library

2007 Started the ScHARR Library Blog

2009 - HEDS Conference Calendar Launched

2009 Launched ScHARR Library YouTube Channel

2010 Moved our enquiry desk form to Google Forms

Insanity is doing the same thing over and over again and expecting different results." Albert Einstein

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2011....we ALL took the plunge

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http://en.wikipedia.org/wiki/Diffusion_of_innovations

Diffusion of Innovation

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The Gartner Hype Cycle

Source: Gartner (August 2011)

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ScHARR and Faculty 2 hour ‘hands on’ workshops

ScHARR and Faculty 20 minute Bite Size sessions

Google screencasts for staff and students

Online Google webinars and Hangouts

University of Sheffield events

Paper - Slam!

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Calendar of Events

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Teaching: Sites, YouTube, Blogger, Calendar (appointment slots), Groups, Google+ Events/Community,Drive

Research: Sites, Blogger, Scholar, Calendar (of events), Drive, YouTube, Google +

Library: Calendar (appointment slots), Sites, Blogger, Scholar, Drive (enquiry forms), YouTube, Google+

Admins: Groups, Contacts, Calendar, Drive

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26The tip of the iceberg

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Changing old habits

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£30 Goes a long way these days

The Hive Community

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© The University of Sheffield

Disclaimer

In a Google Hangout On Air.....

Everyone can see you scream

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Considerations

• Google Reader (Not part of the GAFE agreement) (Apps Off/On)

• Perpetually changing technology environment • Staff uptake• Moving to another platform (uSpace)• Academic/report writing (CWYW, large documents)• Spread sheet limitations

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