dspace workflow, administration and customization dr. noorhidawati abdullah digital library research...

OverviewOverview

Building Communities & Collections in Dspace

Membership, Subscription & Submission in Dspace

Dspace Administration: E-People, Group & Authorisation Policies and License

Editing Collection & Working with Metadata Registry

DSpace Home Page

Log In / My DSpaceLog In / My DSpace

Building Communities & Building Communities & Collections in DspaceCollections in Dspace

Click on the Create Top Level Community button

Fill out the form as needed.

Name of the community is required; rest of the fields are optional.

Creating CollectionsCreating Collections

Click on the Create Collection button next to the community name that you want the collection to appear in.

Fill out the fields you wish to use. Many of the fields are identical to the community fields described above.

Dspace Administration: E-People, Dspace Administration: E-People, Group & Authorisation Policies Group & Authorisation Policies and Licenseand License

Now you can add ‘e-persons’ to the group by clicking on the Add E-Person to Group button.

Note that all group members' usernames must already have been entered in DSpace through the E-People tool.

Membership, Subscription Membership, Subscription & Submission in Dspace& Submission in Dspace

Click on the Submit to This Collection button next to the collection name that you want the item [Publication] to appear in.

Fill out the form as needed.

Searching DspaceSearching Dspace

User RegistrationUser Registration

Click on “New User" and follow the instructions

Enter your e-mail address and password in the log-in form

User Registration Token MailUser Registration Token Mail

After Submission, you will get an e-mail containing a special URL or token

Visit that URL and fill out some simple information

You will be now ready to log-in to DSpace

Editing the ProfileEditing the Profile

Allows you to edit your profile

Authentication Required

Administering E-PeopleAdministering E-People

Registers username and other information about people you wish to authorize – Submitters, Reviewers, Editors, Coordinators or Subscribers

Users can also get onto this list by self-registering

To register, click on the ‘Add E-Person’ button

GroupsGroups Create, Edit and Delete

groups of e-persons who can be authorized for specific functions in the system

'Anonymous' group is a 'special' group that represents every person using the system

This group exists so that authorization policies can be specified for anonymous access ('everyone in the world can read this item').

Members of the 'Administrator' group are allowed to perform any action in the system

Edit/Delete ItemEdit/Delete Item

Edit, withdraw or delete an item

You can enter an item's Handle or internal ID (database primary key)

Edit DC [Qualified] Type Edit DC [Qualified] Type RegistryRegistry

DSpace uses a qualified version of the Dublin Core schema based on the Dublin Core Libraries Working Group Application Profile (LAP)

This registry provides a list of 66 elements and qualifiers, with comments

You can edit the registry to suit your needs with this tool

Administrator Authorization Administrator Authorization Policies Policies

Manages Communities, Collections, Items policies

Administrator Supervision Administrator Supervision OrdersOrders

Controls Groups, WorkSpace Items, and Initial Policy Setting