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BOT FY2011 Budget Preview, June 10, 2010 6/9/2010
1
Eastern Washington University
FY2011 Supplemental Operating and Capital Budget Preview
June 10, 2010
1 6/9/2010
Goal
• Review budget reductions to date and impactsReview budget reductions to date and impacts on university and students
• Discuss further reductions in FY2011 supplemental operating and capital budgets
• FY2011 revisions in self support budgets
6/9/20102
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Decision points for June 2010 Board of Trustees meeting
• Housing and Dining system rate increase• Student Service and Activity Fee rate increase• Approve supplemental FY2011 operating budget• Approve supplemental 2009-11 biennial capital
budget
6/9/20103
PHASE 1PHASE 1
2009-11 OPERATING AND
CAPITAL BUDGETSCAPITAL BUDGETS
6/9/20104
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Phase 1 - Biennial Budget 2009-11
• BOT adopted budget reduction principles• UBC recommendations to the President• BOT approved Phase 1 reduction plan,
implemented July 1, 2009• BOT approved tuition and fees for both years of
the 2009-11 biennium, with exceptions• BOT approved biennial operating and capitalBOT approved biennial operating and capital
budget
6/9/20105
Board of Trustees- Statement of Budget Reduction Principles
• Conduct a collaborative and transparent process involving all stakeholders of the university
• Place student success first- protect the teaching mission• Place university priorities over unit priorities, while maintaining the flexibility
to meet future challenges and opportunities• Lead the university community to the understanding that it cannot be all
things to all people and interests. The university community must have the courage to eliminate and/or consolidate programs and efforts in order to preserve the overall quality and mission of the university
• Evaluate, and if feasible, implement any and all revenue enhancement strategiesg
• Continuously ask: “Is what we are doing more important than what we should be doing?”
• Fully engage the knowledge, imagination, ingenuity, and creativity of the University community to arrive at innovative solutions
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Role of the University Budget Committee
• Campus-wide group, advisory to the PresidentM b hi f f lt t ff t d t d• Membership from faculty, staff, students and administration
• Establishes priority funding recommendations• Reviews new funding proposals or initiatives• Recommends budget reduction plans
6/9/20107
2009-11 Operating Budget- UBC Recommendations to the President, April 23, 2009
• Consider adopting tuition increases at the full authority– University increased tuition 14% each year of the biennium newUniversity increased tuition 14% each year of the biennium, new
revenue used to offset budget reduction
• Protect instruction, create flexibility in the budget to cover emergent instructional needs– In a report to the Washington State Senate Eastern was
identified as the only institution to add funding to instruction
• Fund unbudgeted or underfunded central university g ycommitments such as utilities, Riverpoint leases, etc.– Utilities and Riverpoint leases fully funded. Some permanent
obligations remain funded with temporary sources
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2009-11 Operating Budget- UBC Recommendations to the President, April 23, 2009
• Preserve funding to meet emergent legislative or regulatory compliance issues such as health and safety, g y p yfiscal responsibility, and accreditation– Remains number one funding priority of university
• Fully fund faculty promotions– Fully funded centrally
• Strongly caution against pursuing new initiatives that may have a negative impact on university resourcesmay have a negative impact on university resources– New initiatives are evaluated based on the future direction of
higher education and the market Eastern serves
6/9/20109
2009-11 Operating Budget- UBC Recommendations to the President, April 23, 2009
• New initiatives should move thru the formal university budget process– The University budget committee is developing a process to
review all new initiatives that may be funded by the operating budget
• Continue to move toward a ‘green’ campus environment– Actively pursuing compliance with President’s campus climate
commitment, implementing RCW 70.235 Greenhouse Gas Emissions Limits legislation, proceeding with campus g , p g psustainability and energy audit with McKinstry, who specializes in energy savings analysis.
– In 2010, Eastern is implementing a paperless communications policy
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UBC Analysis of Savings Suggestions- Report to the President, April 23, 2009
• Early retirement buyouts• University closures• University closures • Furloughs • Athletics downsizing• Consolidate IT services• Eliminate functions: i.e. University Press,
Teaching and Learning Center, University Print Shop, University Motor Pool
6/9/201011
Phase 1 Reduction- Implemented July 1, 2009
Operating Budget Funds (State and Tuition) Original Budget FY2009 FY2010 Phase 1
Reduction
President's Unit $1,275,862 $144,100
Intercollegiate Athletics 2,996,234 336,100
Academic Affairs 53,812,374 6,021,900
Business & Finance 12,598,689 1,411,700
Student Affairs 6,065,798 681,800
University Advancement 2,807,931 316,900
Information Resources 6,175,118 691,500
GUO's, Central Reserves, Utilities(exempted) 9,300,994 0 (exempted)
Total $95,033,000 $ 9,604,000
FY2010 Tuition Revenue Offset 3,718,000
Total University Reduction $13,322,000
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Reduction targets applied to each division proportionally based on original budget- approximately 11.2%
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Phase 1 Reduction – University Wide (State Funds)
Operations, $1 502 908
Reduction ProposalTotal $9,604,000
Phase 1 Planning – $9.6 Million Reduction
Filled Positions (Salary & Benefit),
$3,884,782 , 40.45%
Vacant (S
Pool Positions (Salary & Benefit),
$1,192,225 , 12.41%
$1,502,908 , 15.65%
Positions(Salary & Benefit),
$3,024,085 , 31.49%
Implemented July 1, 2009
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Phase 1 Reduction – State Funds
Executive Level Faculty Administrative Exempt Classified Total
Phase 1 – Position Reductions by Type and Unit
Exempt
FTE Filled**
FTE Vacant
FTE Filled**
FTE Vacant
FTE Filled**
FTE Vacant
FTE Filled**
FTE Vacant
FTETotal
President 0.00 0.00 -1.00 -2.08 0.00 0.00 -1.00 -2.08 -3.08
Athletics 0.00 0.00 -0.00 -1.00 0.00 0.00 0.00 -1.00 -1.00
Academic Affairs* -10.36 -16.13 -6.39 -3.38 -3.71 -7.96 -20.46 -27.47 -47.93
Business & Finance 0.00 0.00 -2.25 -2.00 -11.75 -6.50 -14.00 -8.50 -22.50
Student Affairs 0.00 0.00 -4.33 -1.87 -2.8 -1.00 -7.13 -2.87 -10.00
Ad t 0 00 0 00 1 00 2 00 2 00 0 00 3 00 2 00 5 00Advancement 0.00 0.00 -1.00 -2.00 -2.00 0.00 -3.00 -2.00 -5.00
Information Technology 0.00 0.00 -1.00 0.00 -1.00 0.00 -2.00 0.00 -2.00
Institutional Total -10.36 -16.13 -15.97 -12.33 -21.26 -15.46 -47.59 -43.92 -91.51
*No filled tenure/tenure track positions are being eliminated.Phase 1 will be in place beginning May 2009
** This total includes 0.80 FTE faculty, 4.34 FTE Classified, and 5.58 FTE Exempt positions that are moved to other funding sources.
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FY2011 Approved Tuition Increases
FY2011 (Approved)
Resident Undergraduates 14%g
Resident Graduates 10%
Nonresident Undergraduates 5%
Nonresident Graduates 5%
6/9/201015
These tuition increases were approved by the Board of Trustees in June 2009 for both academic years of the biennium.
FY2011 Original Approved Operating Budget
Approved June 2009
FY2011(Approved)
Total Operating Budget $209,341,339
6/9/201016
This is year two of the Board of Trustees 2009-11 biennial budget approved in June 2009.
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2009-11 Phase 2 Planning – Began summer 2009
(continued university-wide efforts to increase efficiency)
Academic Affairs Moving from 6 to 4 colleges
Student Affairs Administrative and functional reorganization of services
Business & FinanceCentralization of services and flattened administrative structure
Information Technology Centralization of IT staffing and services
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PHASE 2PHASE 2
FY2011 SUPPLEMENTAL BUDGET
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Phase 2 FY2011 Budget Planning Process
• Board of Trustees guiding principles continue• University Budget Committee – Spring 2010y g p g• University Senate Committee of the Whole – Spring 2010• Campus forums – Spring 2010• Board of Trustees first read - May 2010• Board of Trustees budget approval – June 2010
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2010 Supplemental Session Budget Outcomes
State Operating Budget
pp g
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Phase 2Supplemental Operating Budget – State Funding
Supplemental budget changes
• Additional permanent budget reduction = ($2,532,000)
• Additional one-time budget reduction = ($326,000)
• Compensation savings one-time budget reduction = ($230,000)
M i t & ti t it l ($2 192 000)• Maintenance & operations to capital = ($2,192,000)
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Supplemental Budget – State Funding
Summary of Legislation FY 2010(Approved)
FY 2011 (Approved)
FY2011 (Change)
FY2011 (Supplemental) 2009-11 Total
Maintenance Level Funding* $61 579 000 $62 159 000 $1 104 000** $63 263 000 $124 842 000g $61,579,000 $62,159,000 $1,104,000** $63,263,000 $124,842,000
Reduction (13,322,000) (13,322,000) ($5,280,000) ($18,602,000) ($31,924,000)
Federal Stimulus Funding Offset (5,522,000) - - - (5,522,000)
Total Reductions (18,844,000) (13,322,000) ($5,280,000) ($18,602,000) ($37,446,000)
Federal Stimulus Funding 5,522,000 - - - 5,522,000
Net Reductions after Federal Stimulus ($13,322,000) ($13,322,000) ($5,280,000) ($18,602,000) (31,924,000)
Total State Funding (Appropriation) $48,257,000 $48,837,000 ($4,176,000) $44,661,000 $92,918,000
% Change from Maintenance Level -21.64% -21.43% -29.40% -25.57%
*Reflects the carryforward cost plus all mandatory caseload, enrollment, inflation and other legally unavoidable costs and is net of benefit changes.** Includes funding for employer health insurance increase from $768 to $850 per month
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Operating Fee Revenue
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FY2011 Operating Fee Revenue
FY2011 FY2011FY2011(Approved)
FY2011 (Revised)
FY2011 Total Net Operating Fee Revenue $46,021,000 $46,291,000
FY2011 Incremental Operating Fee Revenue* $4,982,000 $5,252,000
Increase in Operating Fee Revenue $270,000
New incremental operating fee revenue based on approved tuition increases of resident undergraduate 14%, resident graduate 10%, non-resident undergraduate and graduate 5% and 9,475 FTES
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Recommended Use of FY2011 Operating Fees (Tuition)
FY2011
Increase in Net operating fees (tuition) $5 252 000Increase in Net operating fees (tuition) $5,252,000
Less Allocations:
Base reduction (2,532,000)
President New Initiative fund (300,000)
Faculty contract (300,000)
Bowwave* (40,000)
MBA differential tuition (FY2011 portion) (45,000)
General University Obligations (350,000)
Hold for potential 2011-13 impacts $1,685,000
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* Bowwave due to changes in number of filled positions and mix of staffing since the faculty contract date
FY2011 Operating Fees (tuition)
• In anticipation of further reductions in FY2011, Eastern took reductions in the FY2010 budget to gposition the university to minimize the impact of a FY2011 reduction.
• UBC recommended using additional tuition revenue to avoid further deep cuts in instruction.
• UBC also recommended reserving additional U C a so eco e ded ese g add t o arevenue to address 2011-13 reductions.
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Recommended Use of FY2010 Over-realized Revenue
FY2011
FY2010 Over-realized Revenue $750,000
Additional funding from FY10 Carryforward 86,000
Less Allocations:
One-time reduction (326,000)
Compensation savings one-time reduction (230,000)
State Work Study (280,000)
Net $0
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FY2011 Supplemental Operating Budget
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Total State Funding and Operating Fees
FY2011 (Revised)
Instruction $41,204,041
Research 298 911
Expenditures by Program
Research 298,911
Public Service 571,536
Academic Support 7,725,351
Libraries 4,427,452
Student Services 11,597,514
Institutional Support 14,323,008
Plant Operations & Maintenance 13 562 455Plant Operations & Maintenance 13,562,455
Total* $93,710,268Original FY2011 budget reduced by decline in state appropriations of $5,280,000 and increased by additional tuition revenue of $270,000.
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*Includes recharges
Dedicated Local Fund – by Executive Level
FY2011 (Approved) FY2011 (Revised)Revenue/Transfers
Expenditures/ Deductions
Change in Fund Balance
Revenue/Transfers
Expenditures/ Deductions
Change in Fund Balance
President $0 $191,152 ($191,152) $0 $201,173 ($201,173)President $0 $191,152 ($191,152) $0 $201,173 ($201,173)
Academic Affairs 19,645,635 20,240,304 (594,669) 21,969,996 23,229,641 (1,259,645)
Business & Finance 5,810,000 7,618,877 (1,808,877) 6,788,500 8,426,111 (1,637,611)
Student Affairs 3,043,150 3,379,520 (336,370) 3,383,923 3,798,138 (414,215)
Information Technology 61,312 82,944 (21,632) 71,312 99,276 (27,964)
Fund 148 Total $28,560,097 $31,512,797 ($2,952,700) $32,213,731 $35,754,339 ($3,540,608)
Additional Planned Spending in Fund 148 $587,908
The dedicated local fund provides educational programs which support the mission of the university but that are not directly funded by the Washington State Legislature.
Programs in this fund include Running Start, Summer Session, International Field Studies, Study Abroad, University Press, course fees and continuing education courses.
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Service Fund Budgets
FY2011 (Approved) FY2011 (Revised)Revenue/
RechargesExpenditures/Deductions
Change in Fund
Balance
Revenue/Recharges
Expenditures/Deductions
Change in Fund Balance
Stores $35,000 $43,000 ($8,000) $13,500 $29,000 ($15,500)
Printing 898,500 898,500 0 607,500 607,500 0
Workforce Construction 1,920,000 1,642,873 277,127 1,660,000 1,621,267 38,733
University Voice and Data Services 768,876 909,806 (140,930) 716,352 983,223 (266,871)
Motor Pool 531,000 482,313 48,687 483,500 453,504 29,996
Service Funds Total $4 153 376 $3 976 492 $176 884 $3 480 852 $3 694 494 ($213 642)Service Funds Total $4,153,376 $3,976,492 $176,884 $3,480,852 $3,694,494 ($213,642)
Additional Planned Spending in Service Funds $390,526
The service activities or internal revolving funds provide goods and services for other university functions.These funds must finance asset renewal and replacement.
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ASEWU Funds
FY2011Revenues $5,619,754
Additions 90,000
Total Revenues and Additions $5,709,754
Expenditures $2,967,700
Debt service 2,259,318
Total Expenditures and Debt Service $5,227,018
Change in Fund Balance $482,736
S&A Rate Increases 14%*
•S&A fee increase over 7% (second 7% = $239,408) set aside for PUB renewal and replacement fund.
This enterprise includes the operation of student government and provides funds for concerts, social activities, campus recreation, commuting services, student publications such as The Easterner, clubs and organizations and other associated student sponsored activities.
Fund deduction is for debt service. Fund addition is from the PUB.
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Housing and Dining Rates
FY2010 FY2011
Double Room/Gold Meal Plan $2 406 $2 500$94(Fall Quarter with Annual Contract)
$2,406 $2,500
Small Single Room/Gold Meal Plan (Fall Quarter with Annual Contract)
$2,706 $2,800
$94
$94
Proposed FY11 Housing and Dining rates represent a 3.5% increase on room and a 4.5% increase on board over FY10 rates.
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Housing and Dining
FY2011 (Revised)
Revenues $15,546,955
Expenditures 13,648,817
Debt Service & Transfer to Local Capital 1,769,810
Total Expenditures and Debt Service $15,418,627
Change in Fund Balance $128,328
Rate Increases3.5% for housing & 4.5% for meal plans
Average of 4%
The housing and dining program provides room, board and event planning services for students, staff and visitors of the university. It provides a safe, pleasant and well-maintained environment that supports the educational, personal and social growth of all residents.
Fund deductions are for debt service and capital facilities improvements.
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Auxiliary Funds
FY2011 (Approved) FY2011 (Revised)
Revenue/Additions
Expenditures/Deductions
Change in Fund
Balance
Revenue/Additions
Expenditures/Deductions
Change in Fund
Balance
Housing & Dining $15,824,752 $15,598,559 $226,193 $15,546,955 $15,418,627 $128,328
ASEWU 3,438,097 3,438,097 0 3,609,754 3,544,800 64,954
Recreation Center Debt Service -- S&A Fees 1,787,000 1,682,218 104,782 2,100,000 1,682,218 417,782
Recreation Center Fees 193,000 110,000 83,000 201,000 81,000 120,000
Intercollegiate Athletics 3,982,093 3,982,093 0 4,306,810 3,849,922 456,888
Bookstore 6,139,700 5,975,263 164,437 5,718,900 5,712,265 6,635
Pence Union Building 1 083 586 1 078 474 5 112 1 050 343 1 045 320 5 023Pence Union Building 1,083,586 1,078,474 5,112 1,050,343 1,045,320 5,023
Parking 675,000 853,954 -178,954 650,000 873,116 (223,116)
Auxiliary Funds Total $33,123,228 $32,718,658 $404,570 $33,183,762 $32,207,268 $976,494
Net Change in Auxiliary Funds $571,924
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Scholarships and Fellowships
FY2011(Approved)
FY2011 (Revised)(Approved) (Revised)
Federal Financial Aid Grants (includes Pell grant and the Supplemental Educational
Opportunity Grant – SEOG)$12,300,000 $12,500,000
State Financial Aid Grants (includes State Need Grant)
13,500,000 12,500,000
EWU Financial Aid Grants(includes EWU grant, endowed scholarships and license plate)
1,750,000 1,785,000
Private Financial Aid Grants (foundation endowed scholarships)
400,000 600,000
Total $27,950,000 $27,385,000
Decrease in Scholarships and Fellowships - estimate $565,000
Scholarships and Fellowships include funds for student aid programs, some federal and state aid programs and privately endowed scholarships.
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Sponsored Programs (Grants & Contracts)
FY2011 FY2011 (Approved) (Revised)
Federal Research $5,000,000 $5,900,000
State Research 5,000,000 3,700,000
Local Research 3,500,000 3,500,000
Private Research 2,100,000 2,000,000
Total $15,600,000 $15,100,000
Decrease in Sponsored Programs - estimate $500,000
Sponsored Programs include research grants, state work study funds, local grants, and distinguished professorships.
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Total FY2011 University Expenditure Budget
FY2011(Approved)
FY2011(Change)
FY2011 (Revised)
Education and General
General Fund State $40,796,000 ($4,130,000) 36,666,000
Education Legacy Trust 8,041,000 (46,000) 7,995,000
Tuition Operating Fees Fund (includes recharges & president’s new initiative fund)
48,746,392 302,876 49,049,268
Dedicated local Funds 31,512,797 4,241,542 35,754,339
Service Funds 3,976,492 (281,998) 3,694,494
Total Education and General $133,072,681 $86,420 $133,159,101
Auxiliary Enterprises 32 718 658 (511 390) 32 207 268Auxiliary Enterprises 32,718,658 (511,390) 32,207,268Scholarships & Fellowships 27,950,000 (565,000) 27,385,000Sponsored Programs 15,600,000 (500,000) 15,100,000
Total $209,341,339 ($1,489,970) $207,851,369
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Cost of Attendance- Resident Undergraduate
Eastern Washington UniversityCost of Attendance – Annual
FY2010 FY2011
Tuition $5,340 $6,088
Mandatory Fees 533 542
Books & Supplies 1,035 1,035
Subtotal $6,908 $7,665
Room & Board 7,218 7,500
Total Cost $14,126 $15,165
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* Direct costs
Cost of Attendance- Resident Undergraduate
FY2011 Annual Comparison
EWU ESC* CWU* WWU* UW* WSU*
Tuition $6,088 $6,108 $6,201 $6,186 $8,509 8,592
Mandatory Fees 542 628 912 762 260 896
Books & Supplies 1,035 1,035 1,035 1,035 1,035 1,035
Subtotal $7,665 $7,771 $8,148 $7,983 $9,804 10,523
Room & Board 7,500 8,460 8,901 8,748 9,399 9,664
Total Cost $15,165 $16,231 $17,049 $16,731 $19,203 $20,187
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•Based on estimated or published rates•Direct costs only
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Student Learning Experience
• Class size• Student to faculty ratio• Access to classes• Student service levels
6/9/201041
For approval at the June 29, 2010 Board of Trustees meeting:
FY2011 Increases – Proposed
FY2011
Service & Activity Fees 14%
Housing & Dining Rates3.5% on housing
4.5% on meal plansAverage of 4%
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FY2011 Revised Budget – Proposed
For approval at the June 29, 2010 Board of Trustees meeting:
FY2011(Approved)
FY2011 (Change)
FY2011 (Revised)
Education & General(includes recharges & president’s new initiative fund)
$133,072,681 $86,420 $133,159,101
Auxiliaries 32,718,658 (511,390) 32,207,268
Scholarships and Fellowships 27,950,000 (565,000) 27,385,000
Sponsored Programs 15,600,000 (500,000) 15,100,000Sponsored Programs 15,600,000 (500,000) 15,100,000
Grand Total Budget $209,341,339 ($1,489,970) $207,851,369
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2009-11 Supplemental Capital Budget
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Capital Budget –Appropriations
Appropriations 2009-11 FundSource
Prior(Approved) Change Supplemental
(Revised)
Patterson Hall Remodel Fund 057 $26,600,000 ($2,430,000) $24,170,000
University Science Center 1 Predesign Fund 057 400,000 0 400,000
Minor Works Health Safety and Code Fund 057 2 500 000 0 2 500 000Minor Works – Health, Safety, and Code Fund 057 2,500,000 0 2,500,000
Minor Works – Health, Safety, and Code Fund 057 0 1,343,000 1,343,000
Minor Works – Facility Preservation Fund 057 3,000,000 (1,625,000) 1,375,000
Minor Works – Infrastructure Preservation Fund 057 500,000 0 500,000
Subtotal Fund 057 (State Building Construction Account) $33,000,000 ($2,712,000) $30,288,000Preventive Maintenance and Building Systems Fund 061 2,217,000 2,192,000 4,409,000
Minor Works – Facility Preservation Fund 061 0 1,625,000 1,625,000
Minor Works Infrastructure Preservation Fund 061 1 000 000 0 1 000 000Minor Works – Infrastructure Preservation Fund 061 1,000,000 0 1,000,000
Minor Works Program Fund 061 3,306,000 0 3,306,000
Subtotal Fund 061 (EWU Capital Projects) $6,523,000 $3,817,000 $10,340,000
Total Appropriations $39,523,000 $1,105,000 $40,628,000
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Capital Budget –Reappropriations
Reappropriations 2009-11 FundSource
Prior (Approved) Change Supplemental
(Revised)
Patterson Hall Remodel Fund 057 $400 000 0 $400 000Patterson Hall Remodel Fund 057 $400,000 0 $400,000
Minor Works – Facility Preservation Fund 057 250,000 0 250,000
Minor Works – Infrastructure Preservation Fund 057 2,500,000 0 2,500,000
Minor Works Program Fund 057 1,000,000 0 1,000,000
Subtotal Fund 057 (State Building Construction Account) $4,150,000 $0 $4,150,000
Minor Works – Facility Preservation Fund 061 1,500,000 0 1,500,000
Minor Works Program Fund 061 2,300,000 0 2,300,000
Subtotal Fund 061 (EWU Capital Projects) $3,800,000 $0 $3,800,000( p j ) $ , , $ $ , ,
Minor Works – Health, Safety, and Code Fund 253 1,500,000 (1,343,000) 157,000
Subtotal Fund 253 (Education Construction Account) $1,500,000 ($1,343,000) $157,000
Total Reappropriations $9,450,000 ($1,343,000) $8,107,000
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Capital Budget – Local Capital
Prior RevisedLocal Capital FY2011 Prior Amount Change Revised
AmountResidence Hall Bathrooms $240,000 ($4,000) $236,000
Residence Hall Lighting, Flooring, Paint, & Furniture 340,000 (1,000) 339,000
Residence Hall Roof and other Miscellaneous Repairs 360,000 10,000 370,000
Dining Capital Equipment 0 102,000 102,000
Total $940,000 $107,000 $1,047,000
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2009-11 Supplemental Capital Budget – Proposed
For approval at the June 29, 2010 Board of Trustees meeting:
2009-11 Capital Budget Prior(Approved) Net Change Supplemental
(Revised)
Appropriations $39,523,000 $1,105,000 $40,628,000
Reappropriations 9,450,000 (1,343,000) 8,107,000
Local Capital Projects 940,000 107,000 1,047,000
Total Capital Budget $49 913 000 ($131 000) $49 782 000
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Total Capital Budget $49,913,000 ($131,000) $49,782,000
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