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ECRI-AIMS ™

Effectively ManagingTechnology-based Assets

What is ECRI Institute

The world’s most comprehensive source of information on

healthcare practices and technologyNot-for-profit , independent health services research agencychartered in 1955Not a software house - 40 years experience of evaluatingmedical technology and its managementHECS4, ECRI-AIMS predecessor, launched in 1985 – used inover 40 sites in the UK and Ireland (2006)

ECRI-AIMSTM

Manages all aspects of technology-based assetsIs configurable and modular

You don’t pay for features that you don’t need

Is entirely web-browser based Access the system simply using Internet Explorer – no client software to install

Uses ECRI Institute’s 25 years of experience in providingtechnology management systems

ECRI-AIMS (continued)

Uses standard Microsoft SQL Server database

Continually evolving to meet changing customer needsDeveloped and maintained by ECRI Institute’s developmentpartner, Phoenix Data Systems

Supported by staff with extensive NHS experience

ECRI-AIMS Configurations

Single or multi-facility versions

Versions available supporting 5, 25, 40 or unlimited concurrentusersSimple upgrade process

Additional modules can be added at any time At least three upgrades per year – included in annual licencefee

ECRI-AIMS Structure

ECRI-AIMS

Equipment Work Orders DataManagers Administration Customer

Service Reports OptionalModules

Basic System Components

Equipment

Menu Bar

Toolbar (context-sensitive)

Lookup (with SmartFill)

Create & modify equipment records

Track ownership informationManage planned maintenance (in-house & outsourced)Track full history and reliability

Life-cycle information – replacement planningManage hazards and alertsIntegration with ECRI Institute’s Alerts Tracker TM

Equipment

Equipment (continued)

Extensive search, find/replace and global update functions

Easy export of information (e.g. to Excel)Over 30 built-in reportsTest equipment traceability

Attach documents to equipment records23 user-definable expansion fields

Work Orders

Full details of all work carried out – in-house, outsourced or

under contract – can be recorded against an assetComprehensive tracking of time, labour costs & partsPreventive maintenance schedules can be created andmanaged in a variety of ways

Testing and/or remedial work required by alerts or manufacturers’ recalls can be scheduled and trackedWork Orders can automatically be e-mailed to assignees

Work Orders (continued)Fully configurable audit trailMultiple service departments can be set up (e.g. ClinicalEngineering, Renal, Radiology)Documents can be attached to Work OrdersOptional PDA module allows work orders and equipment

records to be accessed, created and updated on PDA’sOptional EasyNet Plus module allows equipment users to raiseand track requests for service via the hospital intranet

Data Managers

Enable population and standardisation of lookup lists used

within ECRI-AIMSComprehensive change/merge utilities allow easy globalchanges and cleaning and rationalisation of dataExtensive security control to protect data

Data Managers - Categories

Account

Vendor Manufacturer (Models)Equipment Type

Service DepartmentEmployeeProcedure

Job TypeResponseLocation

BuildingInspection Templates(optional module)

Administration

System Administration - Trust/Organisation details

System Defaults - Enable/disable system-wide options,configure drop-down lists, etc.System Access - Set up and manage user accounts, configureup to 26 comprehensive security levels (view, add, change &delete rights to most screens and many fields)Multi-Facility Setup – (multi facility versions only)

Customer Service

Address Book – Name, e-mail address, department, etc.

Creation and management of e-mail forms for Work Order progress managementCreation and management of web-based customer servicesurveys

Extracting Data from ECRI-AIMS

Extracting Data

Pre-formatted reports

Export to multiple file formats, e.g.ExcelOptional Custom Report Writer ModuleODBC

Reports

Over 130 pre-formatted reports are available

Reports can be viewed, printed, e-mailed or savedReport settings (filters, sorts, format options, etc.) can be savedas macros, enabling frequently required reports to be run easilyUsing the optional Morning News module, selected reports canbe run automatically at pre-set times and e-mailed to selectedindividuals

Export Data

Available in all main areas of ECRI-AIMS

Comprehensive selection of fields to export with filtering, if requiredOne-button export to Excel, CSV, XML, HTML or list viewSelections can be saved as macros for future use

Optional Modules

ContractsManagement

MorningNews

AIMS.PDA

EasyNet Plus

Performance& Quality

ResourceManager

InspectionsTemplate

Purchasing

ReportWriter

EquipmentLibrary

PartsInventory

Please click the required button

Contracts Management

Manage scheduled visits and field service requests

Manage contract costs, monthly accruals, payment schedulesManage contract renewals, preserving contract history Attach documents to contracts

Assign multiple contracts to an item of equipmentComprehensive reports including Contractor Performance,Value for Money, Alternative Provider Comparison

END Module Menu

Parts Inventory

Create a facility-specific or global parts inventorySet up suppliers, reorder levels, reorder quantities, and mark-upvaluesFully integrated with Work Orders - parts use on Work Ordersautomatically adjusts stock levels

Track parts received, parts issued and audit adjustmentsRun multiple parts storesParts can be model-specific

END Module Menu

Equipment Library

Entirely web-browser-based, no client software to install

Links with main ECRI-AIMS databaseEasy recording of new loans – including loan type, date & timeout, loan periodEasy recording of returns – including date & time of return,accessories returned, decontamination statusComprehensive reports and export to Excel

END Module Menu

AIMS.PDA

Allows users to upload and download data between the ECRI-

AIMS system and PDA’sDownload, edit and create Work Orders on the PDADownload, edit and create Equipment records on the PDAPhysical Inventory mode for walk-through inspectionsSynchronise between ECRI- AIMS an PDA’s either via cable or wireless connection

END Module Menu

EasyNet Plus – Work Requests

Allows equipment users to submit requests for service via a

web-browser Users can follow up requests for service to ascertain job statusand progressUnlimited users with configurable security (separate user basefrom ECRI-AIMS)Highly configurable user interface – visible fields, colours, Trustlogo, etc.

EasyNet Plus – Equipment Lookup

Users can select and view equipment information

Users can view detailed history and life-cycle informationUser access can be restricted to particular records – e.g.equipment in a particular building All access to records is read-only, ensuring data integrityResults can be exported as .pdf or to Excel

END Module Menu

Morning News

Morning News report scheduler automatically runs selected

report macros at pre-set times and intervalsThe resulting reports are automatically sent to the screen, sentto a printer, exported to Excel or e-mailed to selected individualswith a message

A Delivery Schedule report is available

END Module Menu

Resource Manager

Automatically assign work to staff based on responsible centre,

equipment type or a combination of both Automatically assign work to service departments based onresponsible centre, equipment type or a combination of bothTrack staff qualifications and training Attach documents, etc., to staff records

END Module Menu

Report Writer

Produce unlimited customised reports

Intuitive, step-by-step processSimplified table structureMeaningful field namesFully integrated with ECRI-AIMS reportsSelf-contained – no additional software required Available 4th quarter 2009

SQL automatically created

END Module Menu

Inspections Template

Create model-specific or equipment type-specific templates

Create an unlimited number of questions for each templaterequiring ranked, value, text responses - or no responsePass/fail tick boxes with the ability not to allow Work Orders tobe closed with a “Fail” response

Results can be exported (e.g. to Excel)Compatible with AIMS.PDA

END Module Menu

Performance & Quality

Suite of 14 sophisticated reports

PM programme trackingPM programme analysisService performanceService activityFailure analysis

END Module Menu

Purchasing

Create Purchase Requests for stock, non-stock parts and labour

Add multiple line itemsConvert Purchase Requests to Purchase OrdersTrack full and partial deliveries, back orders and paymentsIntegrates fully with ECRI-AIMS Work Orders and PartsInventory

END Module Menu

ECRI-AIMS

ECRI-AIMS is scalable

Single- or multi-facility versions available Available supporting 5, 25, 40 or unlimited concurrent users

On-site installation includedImplementation consultancy and user training available

Data can be converted from existing systems

ECRI-AIMS Support

Full support by phone, fax or e-mail provided by experienced,

NHS-trained clinical engineers – included in annual licence feeRemote support option available – all upgrades, etc. installedremotely by ECRI Institute, plus remote assistance with thediagnosis and solution of problems

Active ECRI-AIMS user group, annual Users Meeting

ECRI-AIMS

ECRI-AIMS costs:

Startup fee Annual licence fee (includes technical support)

ECRI-AIMS uses standard Microsoft softwareECRI-AIMS is continually evolving

Upgrades – average 3 per year, included in licence feeNew modules always in development

Thank youfor your

attentionaims@ecri.org.ukwww.ecri.org.uk

ecri-aims pres full

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