edi on-boarding in an otm world
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2 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
Greetings and Intro
3 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
Why Do EDI?
EDI in Inbound Logistics
EDI in Outbound Logistics and Freight Pay
EDI in International Logistics
EDI On-boarding tools
4 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
Reduce cost
Increase speed of information handshake
Enhance supply chain visibility
Reduce human errors
Why do EDI?
5 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
Why Do EDI?
EDI in Inbound Logistics
EDI in Outbound Logistics and Freight Pay
EDI in International Logistics
EDI On-boarding tools
6 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
EDI in Inbound Logistics
Vendor ERP/OMS WMS OTM
Orders Purchase
Order
Purchase
Order
Order
Base
Order
Release
Goods
Receipt
Receive
Goods
Planned
Shipment Inbound
Delivery
P.O. Ack.-855
P.O.-850
2
Routing Inst.-754 Ship
Manifest
1 Routing Req.-753 3
3 ASN-856 Inbound
ASN
4
5
Legend
Document / Object Transaction
Or
7 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
FMW OTM
EDI in Inbound Logistics - Challenges
Vendor 1
P.O.#1 Order
Release 1
Planned
Shipment
Shipment #1
-OR1
-OR2
Planned Shipment XML
Shipment #1
P.O.#1
Routing Req.-753 1
Order
Release 2
“Parcer” Vendor 2
Shipment #1
P.O.#2
P.O.#2 1
2
3
3
Routing Req.-753
Routing Inst.-754
Routing Inst.-754
Parser
8 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
753
754
850
855
First there were 2 transaction sets; Now there are 5…What are
you guys implementing!!!...and how does it benefit me again?
856
EDI in Inbound Logistics - Challenges
Vendor
9 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
EDI in Inbound Logistics - Challenges
Vendor ERP/OMS WMS OTM
Orders Purchase
Order
Purchase
Order
Order
Base
Order
Release
Goods
Receipt
Receive
Goods
Planned
Shipment
Inbound
Delivery
P.O.-850
Routing Inst.-754 Ship
Manifest
1 Routing Req.-753
2
Inbound
ASN
4
3
Legend
Document / Object Transaction
10 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
EDI in Inbound Logistics – XML Elements
EDI Transactions OTM Element
850 - Purchase Order
860 - Purchase Order change
753 - Request for Routing Instr
754 - Routing Instructions
855 - PO Acknowledgement
TransOrder
Release/
ReleaseInstruction
Planned Shipment
GenercStatusUpdate
11 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
Why Do EDI?
EDI in Inbound Logistics
EDI in Outbound Logistics and Freight Pay
EDI in International Logistics
EDI On-boarding tools
12 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
EDI in Outbound Logistics and Freight Pay
ERP OTM Carrier Customer
AP
Delivery Order
Release
Planned
Shipment
Tender
Offer
Shipment
Status Payment
Advice
Invoice
Delivery
confirm
Invoice
Shipment
Started
Legend
Document / Object Transaction
1 2
8
820-Remittance
3 990-Response
850/940-Order
6
7
7 110-Air, 210-TL/LTL, 310-Ocean, 410-Rail 214
204/304-Tender
2 204-TL/LTL
304-Ocean
Ship
Manifest
4 856-Store ASN
Trips/
Shipment 5
13 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
Outbound Logistics and FP - Challenges
How can we ever reconcile Parcel Invoices !!!
Desktop Shipping
No OTM Planned Shipment
Inv # 1
Tracking # 1
5 USD
Tracking # 2
3 USD
Tracking # 3
6 USD
Consolidated Invoices
14 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
Outbound Logistics and FP - Challenges
OTM Parcel Manifest Parcel Carrier
FMW
Order
Release 1
Order
Release 2
Shipment 1
Tracking # 1
Shipment 2
Tracking # 2
Tracking
Updates
Tracking#1
Tracking#2
SAW 1
SAW 2
Parser -
Does
Ship
exist
1
1
2
4
Create
Manifest
Status
Update
EDI 240/214
5
3
15 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
Outbound Logistics and FP - Challenges
OTM Parcel Manifest Parcel Carrier
FMW
Order
Release 1
Order
Release 2
Shipment 1
Tracking # 1
Shipment 2
Tracking # 2
Consolidated
Invoice
Tracking#1
Tracking#2
SAW 1
1 Inv /
LX
loop
Invoice 1
SAW 2
Invoice 2
210
Invoice
1
1
2 3
16 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
Outbound Logistics and FP - Challenges
Balance Due and Supplemental Invoices !!!
Parcel Carrier FMW OTM
Supplemental
Invoice
Same Inv #
Balance Due
Invoice
Modify Inv #
to create
Unique Inv ID
New Invoice
created
Does inv
exist in OTM
Raise
Exception
Create and
process as
new Invoice
Yes
No
210 Invoice
210 Invoice
1 2
1
2
2
17 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
Outbound Logistics and FP - XML Elements
EDI Transactions OTM Element
204 - MC Load Tender
304 - Shipping Instructions
990 - Response to a Load Tender
214 - Transportation Carrier
Shipment Status
240 - MC Package Status
110/210/310/410 - Invoice
820 - Remittance Advice
TenderOffer
TenderResponse
ActualShipment
Shipment Status
ActualShipment
Invoice
Invoice/Voucher
18 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
Why Do EDI?
EDI in Inbound Logistics
EDI in Outbound Logistics and Freight Pay
EDI in International Logistics
EDI On-boarding tools
19 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
EDI in International Logistics
OTM Vendor Freight Fwd Customs Brkr
Order Purchase
Order Order
Base In-transit
File
Customs
Filing
Entry File
Legend
Document / Object Transaction
2
1
Create
FCR Routing
Request
Order
Release 3 3
Shipment
(ASN)
SAW
Shipment Status
Updates
5
4
7
8
P.O.-850
P.O.-850
350-Stat Upd
309-CBP Manifest
856-ASN
857/858-Custom Entry
315-Ocean Upd 6
20 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
EDI in International Logistics - Challenges
How can we track each container when a PO
spans across multiple containers !!!
P.O.#1; Cont#1
P.O.#1; Cont#2
Track Land Ship 1
Track Land Ship 2
21 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
FMW OTM
EDI in International Logistics - Challenges
Consolidator
Order
Release 1
ASN
Container # 1
ABCD1234567
Container # 2
ABCD4567890
P.O.#1 P.O.-850
1
1 Ship /
HL*CN
loop
Shipment # 1
Container # 1
ABCD1234567
Shipment # 1
Container # 1
ABCD1234567
3
2
3 ASN-856
Planned Shipment XML
Planned Shipment XML
22 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
EDI in International Logistics - Challenges
How can we spread customs charges accurately to
calculate landed cost !!!
23 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
FMW
OTM
EDI in International Logistics - Challenges
Customs Brkr
Entry File
Header
Broker Chg
HM Fee
MP Fee
Detail
Ord #1
Ord #2
Ord #3
Spread
charges
by wt on
each OR
OR #1
Brkr Chg/3
HM Fee/3
MP Fee/3
OR #2
Brkr Chg/3
HM Fee/3
MP Fee/3
OR #3
Brkr Chg/3
HM Fee/3
MP Fee/3
1
857/858Custom Entry
2
24 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
EDI in International Logistics – XML Elements
EDI Transactions OTM Element
850/860 - Purchase Order/Purchase
Order change
309 - Customs Manifest
856 - Ship Notice/Manifest
350 - Customs Status Information
315 - Status details (Ocean)
857 - Shipment and Billing Notice
858 - Shipment Information
(Customs Entry)
TransOrder
PlannedShipment
ActualShipment
ShipmentStatus
Release
25 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
Why Do EDI?
EDI in Inbound Logistics
EDI in Outbound Logistics and Freight Pay
EDI in International Logistics
EDI On-boarding tools
26 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved
EDI On-boarding tools – EDI Notepad
Format Error
details
Error segment
Formatted EDI
message
Element info
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