elc2203 giving oral presentations

Unit 6 Giving Oral Presentations

Supplementary Materials Supplementary Materials

ELC 2203 ELC 2203 University English for Business University English for Business

StudentsStudents

Activity -Activity - DiscussionDiscussion

• Discuss with a partner and come up with some guidelines for the

use of fonts, colours, and graphics when designing PowerPoint slides for presentations.

PowerPoint Presentation PowerPoint Presentation GuidelinesGuidelines

• The following slides present guidelines for the use of fonts, colours, and graphics when designing PowerPoint slides for presentations.

•Highlight key points and / or reinforce what the facilitator is saying.

•Should be short and to the point, include only key words and phrases for visual reinforcement.

PowerPoint SlidesPowerPoint Slides

•Convey a sense of completeness.

•Show headings and logos in the same spot on each frame.

•Use the same margins, font type, font size, and colours.

Consistency of LayoutConsistency of Layout

FontsFonts

• Font style should be readable.– Recommended fonts: Arial,

Tahoma, Veranda

• Standardise the font throughout– This presentation is in TahomaTahoma..

Do!

• This is a good title size – Tahoma 40 point.

• A good subtitle or bullet point size - Tahoma 32 point

• Content text should be no smaller thanTahoma 24 point.

• This font size is not recommended for content. Tahoma 12 point.

Font SizeFont Size

Your slides must be readable, even at the back of the room.

FontsFonts

• Don’t Sacrifice Readability for Style.

• Don’t Sacrifice Readability for Style.

•Don’t Sacrifice Readability for Style.

• Don’t Sacrifice Readability for Style.

Don’t!

Caps and ItalicsCaps and Italics

• DO NOT USE ALL CAPITAL LETTERS– Makes text hard to read– Conceals acronyms– Denies their use for EMPHASIS

• Italics– Used for “quotes”– Used to highlight thoughts or ideas– Used for book, journal, or magazine titles

Using a TemplateUsing a Template

• Use a set font and colour scheme.

• Different styles are disconcerting to the audience.

• Make the audience focus on what you present.

•Remember NOT to sacrifice readability for style.

Using the Same BackgroundBackground on Each Slide

Do!!

Don’t!

Don’t use multiple Don’t use multiple backgroundsbackgrounds in in your presentation.your presentation.

Changing the style is distracting.Changing the style is distracting.

CCoollouourrss

• Reds and oranges are high-energy but can be difficult to stay focused on.

• Greens, blues, and browns are softer, but not as attention grabbing.

• Reds and Greens can be difficult to see for those who are colour blind.

Avoid These Combinations• Examples:

–Green on Blue–Dark Yellow on Green

–Purple on Blue–Orange on Green–Red on Green

Don’t!

This is a good mix of colours. Readable!

BackgroundBackground CCoollouourrssRemember: Readability!

This is a bad mix of colours. Low contrast.Unreadable!

This is a good mix of colours. Readable!

This is a bad mix of colours. Avoid brightcolours on white.Unreadable!

Graphs and ChartsGraphs and Charts

Make sure the audience can read them!

8

Graphs and ChartsGraphs and ChartsCan you see what this graph is about?Can you see what this graph is about?

Graphs and ChartsGraphs and Charts• Avoid using graphics that are difficult

to read.

• In the previous example, the bright colours on a white background and the small font make the graph hard to read.

• It would be very difficult to see, especially at the back of a room.

This graph contains too much information in an unreadable

format.

10

Don’t!

These are examples of “readable” graphs, with nice line widths and good colours.

““ReadableReadable” Graphs” Graphs

Do!

Charts and GraphsCharts and Graphs

0

10

20

30

40

50

60

70

80

North America Europe Austrailia

Mode A

Mode B

Mode C

Don’t!

Charts and GraphsCharts and Graphs

0

10

20

30

40

50

60

70

80

NorthNorthAmericaAmerica

Europe Australia

Mode A

Mode B

Mode C

Do!

Charts and GraphsCharts and Graphs

• Look at the previous slide again.

• What exactly is the chart about?

• What should be put above or underneath the chart to tell the audience what it is about!

Charts and GraphsCharts and Graphs

• Remember that a chart / graph should always carry a title which explains what it is about !

Example of a readable & understandable chart

Gross flat production in public and private sectors for theyears 1987-88 to 1996-97

0

10000

20000

30000

40000

50000

60000

70000

80000

90000

88 89 90 91 92 93 94 95 96 97

Fla

t P

rod

ucti

on

Title

Gross flat production in public and private sectors from the years 1988 to 1997

Example of a readable & understandable chart

30

40

30

48

40

14

74

24

2

0

10

20

30

40

50

60

70

80

Exhaust gas fromvehicles

Exhaust system intunnel

Excess usage ofvehicles

% o

f res

pond

ents Cross harbour

tunnel

Eastern harbourtunnel

Western harbourtunnel

Factors leading to serious air pollutionTitle

% o

f re

spon

dent

s

IllustrationsIllustrations

• Use only when needed, otherwise they become distracters instead of communicators.

• Should relate to the message and help make a point.

• Ask yourself if it makes the message clearer.

• Use simple diagrams – they are great communicators.

Do!

Limit Each Slide to One Limit Each Slide to One IdeaIdea

• Use Use Bullet PointsBullet Points to Cover to Cover Components of Each Idea.Components of Each Idea.

BulletsBullets

• Limit each bullet point to only a few words - avoid long sentences that go on and on!

• Keep each bullet to 1 to 2 lines, 3 at the most.

• Limit the number of bullets on a screen to 6, 4 if there is a large title, logo, picture, etc.

• To make a slide stand out, change To make a slide stand out, change the font, background, or add the font, background, or add animation.animation.

Limit Animation!Limit Animation!

• Use the same animation throughout the entire presentation.

• Using more than one can be very distracting.– The audience will only see the

animation and not the message you’re trying to get across.

During the presentation…During the presentation…• YOU are the presenter – DON’T let the media dominate the

presentation.• Stand aside – DON’T block the visual !• Expand on points – Don’t read word for

word !• Remove the slide when not talking

about it – DON’T leave it “up” when it’s not needed.

GOOD LUCK!!

SourceSource

Adapted from the website of ARMA International (2008) http://www.arma.org/LearningCenter/Facilitator/uploads/PowerPointGuidelines.ppt

(Accessed on 12 April 2008)