encoded archival context – challenges, possibilities, and future (eac-cpf)

Encoded Archival Context – Challenges, Possibilities, and Future

(EAC-CPF)

August 13, 2014

Iris Lee AMNH Libraryilee@amnh.org

Nick KrabbenhoeftAMNH Library, Coded Culture

n@nkrabben.com

CLIR HIDDEN COLLECTIONS PROJECTDescribing AMNH’s Collections

Expeditionary Field Work at the American Museum of Natural History2013-2016

• Finding aids for archival collections

• Entity records for expeditions and personnel

Shackelford, James B., “At nest of the even dozen dinosaur eggs, with George Olsen, who found them, at left, and Roy Chapman Andrews at right, Mongolia, 1925.”

CHALLENGE #1Describing AMNH’s Collections

CHALLENGE #1Connecting Collections Throughout Divisions

What did they bring back?• Specimens and artifacts• Notes and sketches• Diaries• Journals• Specimen books• Photographs• Recorded sound• Moving images

Archival records for Central Asiatic Expeditions were found in almost all of the divisions of Science

• Anthropology• Paleontology• Vertebrate Zoology• Physical Science• Research Library Shackelford, James B., “Roy Chapman Andrews watching William P. T. Hill map

Urtyn Obo badlands, Mongolia, 1928.”

Encoded Archival Context – Corporate Bodies, Persons, Families (EAC-CPF)

•Reconnect collections

• Increase resource discovery

•Reuse biogHist notes across finding aids

•Reduce redundant work

POSSIBILITY #1EAC-CPF

SOLUTION #1EAC-CPF

EAC

AnthroEAD

PaleoEAD

VZEAD

Physical Sciences

EAD

LibraryEAD

VZEAD

EAC

SOLUTION #1EAC-CPF linked to Finding Aid

Photo credit: Shackelford, James B., “Roy Chapman Andrews looking through binoculars, Mongolia, 1928.”

EAC

VZEAD

EAC

SOLUTION #1Leads to Resource Discovery

Photo credit: Shackelford, James B., “Roy Chapman Andrews looking through binoculars, Mongolia, 1928.”

EAC

AnthroEAD

PaleoEAD

Physical Sciences

EAD

LibraryEAD

SOLUTION #1<relations> Leads to Resource Discovery

CREATOR:Shackleford, James B.

DATE:1925

<cpfRelation>Central Asiatic Exp.

<dates>1922, 1925, 1928

Shackleford Photo

Collection

EAD

Shackleford

EAC

SOLUTION #1…and Provides Context

Shackelford, James B., “Roy Chapman Andrews telling Merin, camel leader, how to get caravan down to camp at Shabarahk Usu from top of Flaming Cliffs, Mongolia, 1925.”

SOLUTION #1EAC-CPF Documentation… early 2012

EAC-CPF and Linked Data Resources

2010 Draft EAC-CPF Tag Libraryhttp://www3.iath.virginia.edu/eac/cpf/tagLibrary/cpfTagLibrary.html

Getty Linked Open Data Projecthttp://www.getty.edu/research/tools/vocabularies/lod/

LC Linked Data Servicehttp://id.loc.gov/

EAC-CPF Project Documentation

Harvard-Yale Connect the Dotshttps://osc.hul.harvard.edu/liblab/proj/connecting-dots-using-eac-cpf-reunite-samuel-johnson-and-his-circle

Tufts EAC-CPF Best Practicehttp://sites.tufts.edu/dca/files/2011/03/DAT-040DCABestPracticesforEAC.pdf

University of Virginia SNAChttp://socialarchive.iath.virginia.edu/

CHALLENGE #2Incorporating Linked Data

SOLUTION #2Adding Links

@xlink:href

URIs recorded throughout the schema

SOLUTION #2Defining Controlled Vocabularies

@xlink:href

URIs recorded throughout the schema

<relationEntry @xlink:arcrole>

Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf”http://vocab.org/relationship/

SOLUTION #2Using Controlled Headings

@xlink:href

URIs recorded throughout the schema

<relationEntry @xlink:arcrole>

Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf”http://vocab.org/relationship/

<placeEntry @vocabularySource>

Getty Thesaurus of Geographic Nameshttp://vocab.getty.edu/tgn/[ID]

CHALLENGE #3Creating XML

CHALLENGE #3Lots of Data

@xlink:href

URIs recorded throughout the schema

<relationEntry @xlink:arcrole>

Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf”http://vocab.org/relationship/

<placeEntry @vocabularySource>

Getty Thesaurus of Geographic Nameshttp://vocab.getty.edu/tgn/[ID]

CHALLENGE #3Creating XML

•Challenge 3

•Challenge 3

CHALLENGE #3Who Handcodes XML?

•xEAC–http://eaditor.blogspot.com/

•oXygen

•Microsoft Excel

•Microsoft Access

•Microsoft InfoPath

•FilemakerPro

POSSIBILITY #3XML Editors

SOLUTION #3Excel Workform

• Solution 3

•Function finds root node in workform.

•Assigns data in table below root node to child nodes named by column headings.

•Additional functions format–paragraphs–dates–xml attributes

SOLUTION #3Excel Macro

SOLUTION #3 Excel Macro Example

SOLUTION #3 Excel Macro Example

• Solution 3

SOLUTION #3 Excel Macro Example

• Solution 3

SOLUTION #3 Excel Macro Example

• Solution 3

SOLUTION #3 Excel Macro Example

• Solution 3

CHALLENGE #4Entity Management

CHALLENGE #4Entity Management

EAC_0012

EAC_0001

EAC_2381

EAC_0561

EAC_0288

EAC_0103

CHALLENGE #4Entity Management

EAC_3894

EAC_0012

EAC_0001

EAC_2381

EAC_0561

EAC_0288

EAC_0103

POSSIBILITY #4Manage with databases

Database

AMNH Library EAD

EAC_3894EAC_

0012

EAC_0001

EAC_2381

EAC_0561

EAC_0288

EAC_0103

FUTURE xEAC

http://numismatics.org/authority/noe

FUTURE xEAC

FUTURE xEAC Editing Interface

FUTUREConnecting EAC to the library

Finding Aids(AT)

Images (Omeka)

Published material(OPAC)

Entities(xEAC?)

Digitized Material

(DSpace)

FUTUREConnecting EAC to the World

• Future

AMNH Library Repositories Public Access Points

AMNH Department Repositories

Authority Cooperativesamnh.org

EAD Image

MARC

EAC

Data

VZ AnthroEPS

Questions, Comments, Suggestions?

Thank youhttp://images.library.amnh.org/hiddencollections/