entering competencies and individual development plans (idp's

11

Entering Competencies and Entering Competencies and Individual Development Individual Development

Plans (IDP’s) into Employee Plans (IDP’s) into Employee Self-Service (HRMNSelf-Service (HRMN))

Tutorial for DIT Managers/Employees

DEPARTMENT OF INFORMATION TECHNOLOGY

22

Creating the Performance Management Creating the Performance Management PlanPlan

Copying Competencies/Objectives from a Copying Competencies/Objectives from a Previous PlanPrevious Plan

Adding/Deleting/Changing CompetenciesAdding/Deleting/Changing Competencies

Creating and entering IDP/Competency Creating and entering IDP/Competency Plans into HRMN (Go directly to this section Plans into HRMN (Go directly to this section - slide 18)- slide 18)

TABLE OF CONTENTS

33

•Log into Employee Self Service

•Navigate to the Employee/Manager Performance Management Main Menu screen

•Click the Create/Update an Uncertified Plan button

Creating the Plan

44

The Plan Menu appears showing the name, process level, and current position of the

employee.

Creating the Plan

55

The most current rating period shows in the Select Rating Period area

Creating the Plan

66

A benefit of the Performance Management System is the ability to copy the

competencies and objectives from a previous plan to use in a new plan

Creating the Plan

77

If you use the copy previous plan feature, you will see the competencies & objectives of the previous plan and be able to make changes to them

Creating the Plan

If this is a new employee, or the first performance plan using this system, there will be no data to copy until the first performance plan and review have been completed and certified

Remember, you can always paste information into the plan from another application or

employees plan.

88

To begin creating the first performance plan in the new system, you will need to select the competencies that will be evaluated for this rating period. To do this, click the “Competencies” button.

Creating the Plan

99

The Selected Competencies Screen appears showing anycompetencies required for all employees in your class.

Use “Select/Add Competencies” button to customize the competency to the position.

Creating the Plan Selecting Competencies

1010

The Select/Add Competencies screen appears. Any competencies listed on the previous screen will already be selected on this screen.

Creating the Plan Selecting Competencies

1111

To add a competency click the box to the left of the competency

To save, click the “Save Selections to Plan” button

Creating the Plan Selecting Competencies

How do I know which competencies to use?

Use those competencies identified for your critical job role. The list is located in the Professional Development Strategy information on TechTalk. Ask your manager if you are uncertain on what fits you most closely.

1212

When you return to the Selected Competencies screen, only the competencies you selected on the

previous screen will be listed

Creating the Plan Selecting Competencies

1313

The competency you selected will be deleted from the Selected Competencies screen

You will be prompted to verify the change Click OK to save changes to the Selected Competencies

Creating the Plan Deleting Competencies

1414

The Full Description button next to each competency provides additional information/details about the competency

This text box is informational only and cannot be modified

Creating the Performance Plan Competency Descriptions

1515

To delete a competency, click the check box under the “Delete” column to the right of the competency

Then click the “Save Changes to Current Plan” button

Creating the Plan Deleting Competencies

1616

The Comments button allows you to add additional comments to the competency

The comments should be specific to the job

Creating the Plan Competency Comments

1717

To enter comments, click in the text box You are limited to 10,000 characters, including spaces, for this text box

To Save, click the Save Comments button

Then click the Back to Selected Competencies button

Creating the Plan Competency Comments

1818

The Development Plan button allows you to add development details to the competency

Creating the Competency Development Plan

1919

To enter development plan details, click in the text box You are limited to 10,000 characters, including spaces, for this text box

To Save, click the Save button

Then click the Back to Selected Competencies button

Creating the Competency Development Plan

2020

If there are comments, a red asterisk (*) will appear next to the Comments button to indicate that comments have been added

Creating the Competency Development Plan

After completing this section of the performance plan,click the Save Changes to Current Plan button then the Return to Plan Menu button

2121

Creating the Competency Development Plan

2222

Print your Performance Management Plan for a written document that includes both your Performance

Management Plan and your Individual Competency Development Plan.

Creating the Competency Development Plan

2323

Questions?Questions? What if my manager or employees are not showing up What if my manager or employees are not showing up

correctly? Or my rating period is wrong?correctly? Or my rating period is wrong?– Contact Schraubenn@michigan.gov (Nicole Schrauben) Contact Schraubenn@michigan.gov (Nicole Schrauben)

What competencies do I use?What competencies do I use?– Use those listed for your Critical Job Role. If you are Use those listed for your Critical Job Role. If you are

uncertain, or your job is a mix of several, ask your uncertain, or your job is a mix of several, ask your manager for help. manager for help.

Where do I find more development opportunities?Where do I find more development opportunities?– Try the Professional Development area of Try the Professional Development area of TechtalkTechtalk

What if I need more helpWhat if I need more help– Contact DIT-EmployeeDevelopment@michigan.govContact DIT-EmployeeDevelopment@michigan.gov