enterprise architecture planning: 3 things you need to know about sharepoint governance

SharePoint Governance: Three Things Every Organization Needs To

KnowMGMT100

Marie-Michelle Strah, PhDBroadPoint Technologies

Welcome to SharePoint Saturday—The Conference

Welcome to SharePoint Saturday—The Conference Welcome to SharePoint Saturday—The Conference

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Welcome to SharePoint Saturday—The Conference

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Welcome to SharePoint Saturday—The Conference

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Presenter: Marie-Michelle Strah, PhDSession Name: SharePoint Governance: 3 Things Every Organization Needs To KnowSession No.: Sat-S4A-113

Marie-Michelle Strah, PhDSharePoint Solutions Architect and Practice LeadBroadPoint TechnologiesWashington, DC

Michelle |@| lifeincapslock.comTwitter: @cyberslateBlog: http://lifeincapslock.comSSWUG: http://www.sswug.org

FEDSPUG/WSPDC: http://www.meetup.com/fedspug-wspdc

Welcome to SharePoint Saturday—The Conference

Objectives

• Why Enterprise Architecture?• What does SharePoint as enterprise solution

mean to you?• How do you implement a SharePoint

governance plan?

Case studies and resources

Enterprise Architecture Planning

Point Solutions Segment Architecture

Enterprise Architecture

DeveloperMicro level

Solutions ArchitectReference ArchitecturesDomain specific

AlignmentConfiguration ControlGovernanceOrganizationalChange Management

“We’re all in…”

TOGAF (The Open Architecture Group

Framework)

Enterprise Architecture: Consistency at the core… Agility at the edge

Francis Gan, Microsoft Chief Enterprise Architect

What does SharePoint as an Enterprise Solution mean to you?

• Definition• Microsoft Guidance

• Changes for SharePoint Server 2010

SharePoint Server 2010 forces Organizations to Think

of Enterprise Architecture

Enterprise PlatformEnterprise Content ManagementEnterprise Project Management (Project Server)Enterprise Resource Planning (Dynamics)

Welcome to SharePoint Saturday—The Conference

What Governance is NOT…

• A waste of time• A big fancy binder that sits on a shelf and

no one reads• Documentation for documentation’s sake• A rule book• Abstract

SharePoint Proverbs…

MOSS2007 and earlier

“Governance is the set of policies, roles, responsibilities, and processes that you establish in an enterprise to guide, direct, and control how the organization uses technologies to accomplish business goals.”Source: Microsoft TechNet 2009

SharePoint Server 2010

“Governance is the set of policies, roles, responsibilities, and processes that guide, direct, and control how an organization's business divisions and IT teams cooperate to achieve business goals.”

Source: Microsoft TechNet 2011

Welcome to SharePoint Saturday—The Conference

Significant Shift in Framing

• IT Driven• System Design Documentation• Dry, Unidirectional,

Afterthought

“Thou Shalt Not”

• Business First• IT Second• Collaborative EffortCooperate

SharePoint-as-a-PlatformEnterprise Solution

Information Management

Application Management

IT Services

What does SharePoint Governance mean to you?

• Enterprise architecture planning• Maximize return on investment in

SharePoint platform• Fully leverage and optimize all features

of SharePoint

Avoid SharePoint “Failure Modes”

“Die on the Vine” “Wild Wild West” “Paving the Cowpath”

Personal, not enterpriseInstitutionalizedUser adoptionChange management

Information silosReplicate organizational chart

Glorified file shareBrandingLeveraging BI and master data management features

“The Curse of the Vanilla Install”

EXAMPLE

How do you implement a SharePoint Governance

Plan?

• As Is Architecture• To Be Architecture• Master Data Management Plan• Information Architecture• System Health Check and Migration Plan• Application LifeCycle Management Plan

Last but not least: IT Services and System Design

Necessary Elements

Governance: Design

Primacy of Information Architecture

• New installation• Upgrade and migration• Going above and beyond minimum requirements

SPS2010: IA Minimum Considerations

Welcome to SharePoint Saturday—The Conference SPS2010: A More Robust User

Experience

508 ComplianceWeb Content ManagementWeb Design/Graphic Design

Human-Computer InteractionSDK

Master Pages/CSS

SPS2010: Data Architecture

Welcome to SharePoint Saturday—The Conference

Phases of Governance• Design• Deployment• Implementation– Change Management– Application Lifecycle Management

• Governance – Quarterly Review– SharePoint Maturity Model

SUMMARY - Three Things You Need to

Know:• Enterprise architecture planning• Maximize return on investment in

SharePoint platform• Fully leverage and optimize all

features of SharePoint

3 Things You Need to Know

• Webinar: http://www.broadpoint.net/events/details/sharepoint-governance-3-keys-to-making-it-work-for-you/

• Upcoming Class: http://www.sswug.org• Paul Culmsee: http://www.spgovia.com• http://womeninspdc.org/pages/media-library

• Microsoft Guidance:– Governance in SharePoint Server 2010:

http://technet.microsoft.com/en-us/sharepoint/ff800826#Model– Governance Model for SharePoint Server 2010 (ZoomIt): http://zoom.it/Zb4B#full– What is Governance (MOSS2007):

http://technet.microsoft.com/en-us/library/cc263356%28office.12%29.aspx– Governance overview (SharePoint Server 2010):

http://technet.microsoft.com/en-us/library/cc263356.aspx

Resources

Q&ADISCUSSION

• Marie-Michelle Strah, PhD• @cyberslate

• http://lifeincapslock.com• http://www.sswug.org• http://womeninspdc.org