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Enterprise Project and Portfolio Management (EPPM) Service FrameworkPresentation to Public Service Project Management Network
Paula Flanagan, OGCIO
03/09/2019
2 Rialtas na hÉireann | Government of Ireland
Agenda
• What is EPPM?
• Why an EPPM Service Framework?
• Tender Update – Cloud Hosted EPPM Service
• Framework Roles & Responsibilities
3 Rialtas na hÉireann | Government of Ireland
What is EPPM?
Software application for Enterprise, Project and Portfolio
Management
• Provides the control, governance and insight required to identify
and prioritise projects that align to strategy.
• Guides and supports project teams to deliver their projects using
agreed methodologies, approaches or practices.
4 Rialtas na hÉireann | Government of Ireland
Benefits of EPPM Software
• Comprehensive list of all projects• Real time, up to date reporting• Document management • Enables a robust and supportive
project governance process• Collaboration for cross team
working and knowledge sharing• Facilitates adoption of project
management methodologies• Improves project management
efficiency• Creates a knowledge management
framework
Why an EPPM Service Framework?
Enterprise Project Portfolio Management Framework Overview
6 Rialtas na hÉireann | Government of Ireland
Why a Framework?
• Eliminates need for an
individual PSB tender process
• Value for money with shared
economies of scale
• Collaboration with using the
same EPPM application
• Streamline on-boarding
• Shared learnings and support
• Mobility of staff across PSBs
7 Rialtas na hÉireann | Government of Ireland
Provide a procurement framework to enable PSBs to access an EPPM service with the required functionality and associated
services in an easily accessible manner that will embed project and programme management across PSBs.
The EPPM Service facilitates both internal and cross-organisation projects.
Framework Mission
EPPM Cloud Hosted Service FrameworkTender Overview
9 Rialtas na hÉireann | Government of Ireland
EPPM Tender Overview
• EPPM Service
• National Framework
• Cloud Hosted
• Single Supplier
• Direct Draw Down
10 Rialtas na hÉireann | Government of Ireland
Tender Status
Complete
• Requirements gathered
• Evaluation team assigned
• Tender documentation drafted
Complete
• OGP Peer Review
• Tender documentation updated
In progress
• CSSO Review
11 Rialtas na hÉireann | Government of Ireland
EPPM Business Requirements• Flexible, configurable EPPM Service
• Same version of the EPPM’s software.
• Value for money with economies of scale shared by all.
• PSBs EPPM environment, and data contained therein, securely
separated/ segregated from other customers.
• Secure logical segregation of the data owned by each PSB.
• Each PSB has access to and control of their own data.
• PSBs can work collaboratively across PSBs.
• One overall EPPM login.
• User Acceptance Test (UAT) of major software releases.
• A core base build to assist with collaboration (option of adopting).
• PSBs invoiced separately, and directly by the supplier.
12 Rialtas na hÉireann | Government of Ireland
Service Performance Evaluation (SPE)PSBs participating in the SPE will include a small defined number of users from:
• Dept. of Public Expenditure and Reform (OGCIO PMO and the Investment Projects and Programmes Office),
• The HSE• Dept. of Health• Dept. of Justice and Equality• Dept. of Education• TU Dublin• Dept. of Foreign Affairs and • The Office of the C&AG• Central Statistics Office
• The OGCIO will project manage the SPE phase
Framework Roles & ResponsibilitiesEPPM User Group
14 Rialtas na hÉireann | Government of Ireland
Key Roles
OGP
Contracting Authority with responsibility for the management of the
procurement, commercial and operational functions of the framework
including vendor relationship management.
OGCIO
OGCIO will be responsible for the technical and certain administrative
functions of the Framework.
EPPM User Group
Governance and collaboration working group.
15 Rialtas na hÉireann | Government of Ireland
EPPM Framework Governance Model
EPPM User Group
Local PSB1
Administrator
End user End User
Local PSB2
Administrator
Local PBS3
Administrator
End user
Oversees Framework
Defines & Approves Base Configuration
Tracks Framework Spending / Licence arrangement.
Co-ordinates User Acceptance Testing and release deployments
Summarises Inter Portfolio Status and Lessons Learned
Roadmap engagement with Service provider
Centre of Excellence – creates a knowledge management framework
Manages Local on-boarding to the EPPM Service Framework
Approves local licence requests.
Approves any changes to base configuration for local need.
Approves cross PSB project access
Generates Portfolio Reports for Cross PSB Sharing
Manages internal projects
Manages internal governance
Manages payments to supplier
Proactively keeps their projects up to date
Makes requests for licence or configuration changes to Local PSB
Administrators.
PM Generates Project and Programme Reports
EPPM Framework Project Board Provides Strategic Direction.
Approves Tender Release / Selection
16 Rialtas na hÉireann | Government of Ireland
EPPM User Group
• Governance and ownership for using the EPPM Service
• Current Members • Paula Flanagan (Chair) – OGCIO• Edelle Boles - OGCIO• Andrew Kelso – TU Dublin• Caoimhe Casey – HSE• Audrey NiChaoindealbhain – Dept. of Health• Michael Gaffney – CSO• Fiona Hughes – Dept. of Justice and Equality
• Membership open to all EPPM Framework Clients
17 Rialtas na hÉireann | Government of Ireland
Key Deliverables
• Glossary of Terms – common practical language
• Toolkit – templates branded with Government Identity guidelines
• Hive site Project Portfolio Programme Management Templates
• Work Flows in Base Configuration
• Based on Project Management Handbook for the Public Service
• User Acceptance Test Management
• EPPM Implementation Approach
• EPPM Service Framework Governance
• Risk Management Framework
Contact Paula Flanagan, Head of PMO, OGCIO
paula.flanagan@per.gov.ie
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