equal opportunities using the on-line reporting system march 2010 v4a

Equal Opportunities

Using the on-line Reporting System

March 2010v4a

Getting started...

This PowerPoint sequence of screen shots are a guide to what you should expect to see at each stage of the on-line reporting tool

Reporting on-line should be straightforward and intuitive but we have designed these slides to help with initial familiarisation.

However, if at any point you do get stuck, just give us a call –

0844 561 1675.

Do get in touch with us to improve this guide to the on-line tool

Logging-onstart here: http://www.ldinbroadcasting.co.uk/_returns/

You can try out the system using the sandbox and use it as an on-line forum with your colleagues

First time sign in

Make sure you have the right email –it’s the one we used to send the invitation letter to complete the EO return. It may not be yours if a colleague has asked you to complete this form on their behalf.

If you signed in last year or to the T&S Return, use the same password. For new users the

password is password the first time you log on

Change your password

Please follow the password rules

The Control Panel

In most cases you or your colleagues in training would have completed this return

Contribute to the shared knowledge of the system through

our LinkedIn group

Standing Data allows you to Manage your team and

maintain corporate details

Click here to startyour EO return

The EO Home Page

Although you can complete this return in any order we suggest you first check your Corporate details.

Then complete Section A the self evaluation matrix, the qualitative framework.

Next the Workforce data, the quantitative return

Give us your priorities for 2010 and your Feedback.

Once these elements have been completed you will be able to submit the return.

The Self-evaluation matrixthere are several navigation aides on each page

The top navigation control allows you

to jump to any main page

The up arrow will take you to the home page

This will also take you to the home page

Each self-evaluation pagethe key areas …

The definition for each section

The description of the provision at base, medium and high

A link to the guidebook that gives more detail

Use the radio buttons to rate you company

Please add the narrative to justify the rating

Save this section as draft or final

... in more detailComplete each of the 9 segments for Gender, Race & Disability

Work through each segment

You have finished when you have ticks and status shows ‘Final’

The EO Home Page... now start on the workforce data

Although you can complete this return in any order we suggest you first check your Corporate details.

Then complete Section A the self evaluation matrix, the qualitative framework.

Next the Workforce data, the quantitative return

Give us your priorities for 2010 and your Feedback.

Once these elements have been completed you will be able to submit the return.

You get a tick as each is

completed

Click on workforce data link to get the ‘Home’ page for this section

You can download the workforce data spreadsheet if you wish to first

work off-line

Please note the suggested route through

this section

Navigating the workforce data pageshave a look a the scope of what we are asking of you

The progress indicator changes colour as you

complete each table. You can also jump into a specific

section.

Leave the ‘Total’ cells blank if you want the system to calculate them for you

Put your staff numbers in the blank boxes

… the totals will appear as you save the data

Checking your numbers

Where numbers don’t add up you will see a Red dot

in the totals rows

Set the limits of data entrytick the box at the bottom of the page

Here

Set the limits of data entry... are you sure?

You will be warned!

Go onto Contract and Freelance

The Progress Indicatortop right hand grid

As you complete each table inner sections of the

Progress Indicator will change colour from white to the colour for Gender, Race

& Disability

100% complete!

% indicator at 100%

Done!

Summary Workforce data at anytime you can review workforce total through the links

at the bottom of the data entry pages, it opens a new browser page

All sections done

Review completed details of your workforce data

Go on to complete Sections C and D

Once all sections are complete and final …

… you will see a Submit button

The system will keep your return on-line for you to

review next year but you can also make a Word copy

To complete the submission requires the approval PIN that was sent to your CEO

The last stepauthorised by your MD / CEO

And back to the Control panel

Sign out here

Comment on the process here or send us

an email to info@btsr.org.uk

Finally...

Do get in touch with us to improve the reporting process, the overall

framework and guidebook and this guide to the on-line tool.

Thank you

Special notes for those with activation codes

If you have a new account the next two slides apply

Enter activation code and check your CEO’s email is correct

The Control Panel is now active