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©2003 Association of American Medical Colleges. All rights reserved.
Preparing for ERAS
Moira H. EdwardsDirector, ERAS
Asst. Vice President, AAMC
American Society of NephrologySt. Louis, MO
October 28, 2004
©2003 Association of American Medical Colleges. All rights reserved.
In this session …
• The Growth of ERAS• How does it work?• To Do List• December 1st, 2005• Using the Program Directors
Workstation Software (PDWS)• Questions
©2003 Association of American Medical Colleges. All rights reserved.
Programs Participating in ERAS
0500
1000150020002500300035004000
©2003 Association of American Medical Colleges. All rights reserved.
ERAS
• ERAS debuted in 1996 with one specialty and 2,000 applicants.
• ERAS now serves 37 specialties, 3,500 programs, and 32,000 applicants.
• ERAS was conceived as a fully electronic way to transmit residency applications.
©2003 Association of American Medical Colleges. All rights reserved.
ERAS Fellowships
• By 2001, phased introduction of PGY1 and PGY2 specialties was complete.
• Approached by sub-specialties eager to have a similar service.
• Worked with representatives for two years before debuting ERAS Fellowships in July 2003.
©2003 Association of American Medical Colleges. All rights reserved.
How does it work?
©2003 Association of American Medical Colleges. All rights reserved.
Flow of Information
©2003 Association of American Medical Colleges. All rights reserved.
ERAS Nomenclature
• ERAS XXXX e.g. ERAS 2006– Name is based on when the offers made or
match conducted
– Nephrology is joining ERAS 2006
– In December 2005, Nephrology programs will begin receiving applications for positions starting in July 2007.
©2003 Association of American Medical Colleges. All rights reserved.
Participating Specialties
• ERAS 2004– Colon & Rectal Surgery
– Vascular Surgery
– Pulmonary & Critical Care
• ERAS 2005– Infectious Diseases
– Rheumatology
– Pediatric Surgery
©2003 Association of American Medical Colleges. All rights reserved.
Upcoming Specialties
• ERAS 2006– Nephrology
– Cardiology
– Endocrinology
– Pediatric Emergency Medicine
– Pediatric Nephrology (likely)
– Hematology/Oncology (likely)
– Thoracic Surgery (likely)
©2003 Association of American Medical Colleges. All rights reserved.
How well does it work?
• ERAS 2004 Program Survey gave a satisfaction rating of 98%.
• 95% found the PDWS intuitive to use.
• Internal Medicine users are the power users of ERAS – all requests addressed.
• Positive feedback from ERAS Advisory Committee.
©2003 Association of American Medical Colleges. All rights reserved.
What should I be doing now?
©2003 Association of American Medical Colleges. All rights reserved.
1. Determine Equipment Needs
• Fairly recent computer
• Institutional internet connection
• High speed printer
For specifications:
www.aamc.org/eras
©2003 Association of American Medical Colleges. All rights reserved.
2. Update Program Materials
• Web site and/or brochure
• ERAS Fellowship Applicant Information Sheet
• Deadlines
• ERAS application materials– Common Application Form (CAF)
– Personal Statement
– Photograph
– Letters of Recommendation (up to four, including program director’s letter).
– USMLE and/or COMLEX Scores
– Dean’s letter / medical school transcript
©2003 Association of American Medical Colleges. All rights reserved.
3. Handle Applicant Calls
1) Using ERAS
2) ERAS web site: www.aamc.org/eras
3) E-mail FAIS
4) Requirements and deadlines.
5) No dual systems – Paper and ERAS
©2003 Association of American Medical Colleges. All rights reserved.
Then …
January to May 2005
Register your program with ERAS.
July, August & October 2005
Attend ERAS hands-on training.
November 2005
Install the Program Directors Workstation (PDWS)
December 1, 2005
Start downloading applications.
May 31, 2006 ERAS PostOffice closes.
©2003 Association of American Medical Colleges. All rights reserved.
How can ERAS make this a smooth transition for you?
©2003 Association of American Medical Colleges. All rights reserved.
December 1st Strategies
• Technical– Involve your IT staff in your ERAS planning
and implementation.– Install the PDWS for all reviewers and/or
interviewers.– Have IT staff on hand December 1st to help
with any issues.– If you want to print, get a high speed printer.
©2003 Association of American Medical Colleges. All rights reserved.
December 1st Strategies
• Procedural– Determine your minimum criteria in advance.– What do you consider a high-flyer candidate?.– Determine your interview dates in advance.– Only accept ERAS applications.– Hold a session to brief your interviewers on
using the PDWS to view and evaluate application materials.
©2003 Association of American Medical Colleges. All rights reserved.
December 1st Strategies
• Software– Use the test applicants to train interviewers
and get familiar with the PDWS.– Review applications on-screen.– Use filter/sorts to highlight best candidates
and eliminate worst candidates.– Record statuses in the PDWS.– Use PDWS bulk e-mail features to send
invitations quickly.– Print to PDF to distribute applications.
©2003 Association of American Medical Colleges. All rights reserved.
Contact us!
Moira Edwards
medwards@aamc.org
(202) 828-0508
ERAS Helpdesk
erashelp@aamc.org
(202) 828-0413
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