erasmus+ international credit mobility information for ... · 4. erasmus+ icm documents you will...

Erasmus+ International Credit Mobility Information for Visiting Students

Erasmus Outside Europe?

For nearly 30 years, Europe has funded the Erasmus programme, which has enabled over three million European students to spend part of their studies in another higher education institution or in a company in Europe.

Erasmus+ now opens up these opportunities to other parts of the world with the Erasmus+ International Credit Mobility programme.

Erasmus funding comprises:

• A one-off Travel Grant:

• A Subsistence Grant: 850 euros/month

Erasmus+ International Credit Mobility Funding

Country of the Home Institution Amount

Argentina, Brazil, Chile, China and Thailand 1100 euros

India 820 euros

Russia 360 euros

• Total Subsistence Grant amount based on duration of exchange

• Possibility to receive funding for Welcome Week and during semester breaks

• Maximum funding duration: 10 months (or 300 days)

• One month = 30 days according to British Council regulations

• Subsistence Grant paid in two allocations: 70% at the beginning of your exchange and 30% once exchange is completed

Erasmus+ International Credit Mobility - Subsistence Grant

If you are coming for an exchange in Semester 1 and are attending Welcome Week…

10 September – 21 December 2016 = 102 days

(Remember one month is 30 days according to British Council regulations)

Erasmus+ International Credit Mobility - Subsistence Grant Example

Given that…

• 102 days = 3 months + 12 days

• your subsistence grant is 850€/month

… your total subsistence grant will be (3 * 850)+((12 * 850)/30) = 2,890 €

We then have to convert that amount into pounds, using the following exchange rate set by the European Commission: £1 = 1.42 euros

So you are going to receive 2,890/1.42 = £2,035.21

Erasmus+ International Credit Mobility - Subsistence Grant Example

• Grants are paid in GBP into UK bank accounts at exchange rate set by the European Commission

• Fixed exchange rate for all payments

• Might not cover all expenses

• Must be repaid if exchange is not completed

Erasmus+ International Credit Mobility Funding Disclaimer

To receive this funding, you must:

1. Matriculate

2. Open a Bank Account

3. Register on Mobility Online

4. Submit Erasmus+ ICM Documents:

• Learning Agreement

• Grant Contract

• Certificate of Arrival

• Certificate of Departure

1. Matriculation As a new student, you must matriculate (i.e., formally enrol at the University) before you start your studies with us.

This consists of three elements:

• Register via your MyEd portal (Most students will have done this before they arrived)

• Confirm attendance

• Complete any admission criteria as required by your College

2. Opening a Bank Account in the UK Once you have matriculated (i.e. formally enrol at the University), you will need to open a bank account to receive your grants.

(Potterrow, 5/2 Bristo Square, EH8 9AL) has agreed to open bank accounts to all ICM students studying in Edinburgh for one semester.

Please GO to their University of Edinburgh branch with your new address in Edinburgh, your visa and your student id card. No need to make an appointment!

3. Mobility Online When you applied for an exchange your home university nominated you on our exchange system called…

You will be able to download and submit all your Erasmus documents on this system.

4. Erasmus+ ICM Documents

You will need to submit the following documents in order to receive your grants:

• A learning agreement

• A grant contract

• A certificate of arrival

• A certificate of departure

Please note that the dates on these certificates will be used to calculate your subsistence grant.

ALL these documents can be downloaded from our exchange system:

Mobility Online

Learning Agreement • E.g. the list of courses you are going to attend at UoE + the

corresponding courses at your home institution

• Full credit load (60 Edinburgh credits per semester)

• 3 signatures: Student, Home University and Visiting Student Office at UoE

• Electronic signatures are accepted

• Upload fully signed form to Mobility Online within 2 weeks of arrival

• Any changes have to be submitted within one month of arrival

Grant Contract • E.g. the terms and conditions of your grants

• Make sure you have completed ALL your personal details on Mobility Online before printing

• Electronic signatures are accepted

• Upload fully signed form within 2 weeks of arrival

• The dates on your certificate of arrival and departure take precedence over the dates written on your grant contract

Certificate of Arrival • Only one signature required from your Visiting Student Office

• Either email the certificate of arrival or take it in person to the relevant Visiting Student Office

• Upload signed form within 2 weeks of arrival

Grant Payments Approved

Learning Agreement

+

Grant Contract

+

Certificate of Arrival

=

Travel Grant + 1st Allocation of Subsistence Grant (70%)

Grant Payments - Disclaimer

Please note that once payments have been processed, the money can take up to a week to reach your account.

Before Departure

At the End of your Exchange

1. You must submit a Certificate of Departure (same process as for the Certificate of Arrival)

2. You must complete the Erasmus Feedback Report (This is not sent by UoE but by the European Commission) Please note that both documents are required to receive your final allocation payment (30%).

Have a fantastic year in Edinburgh!

For any queries relating to your Erasmus+ ICM funding,

please contact the International Office

erasmus+icm@ed.ac.uk

http://www.ed.ac.uk/study-abroad