esea flexibility renewal review process may 6, 2015

 ESEA FLEXIBILITY RENEWAL REVIEW

PROCESS MAY 6, 2015

RENEWAL REVIEW PROCESSOVERVIEW

AGENDA

We Will Discuss: Goals for the review process Current Review StatusSteps in the Review Process And Will Answer Questions

OVERARCHING GOALS FOR RENEWAL PROCESS

1.Provide clear and timely feedback2.Reduce the amount of back-and-

forth between ED and States3.Appropriately identify and involve

key people from ED and the SEA at the right time during the process

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RENEWAL REVIEW PROCESS – CURRENT STATUS

SEAs updated their approved ESEA flexibility requests by responding to the renewal guidance and providing additional information

March 31, 2015 - 36 states submitted renewal requests – which are currently under review

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RENEWAL REVIEW PROCESS There are 3 structured touch points with ED

1. Completeness Check (some of these have taken place) - Call with OSS State Program Officers to discuss:a. Specific items that are missing, particularly

those that may take more time to completeb. Specific items that need clarification in order to

complete the review.2. Staff Call plus Email - between each SEA and OSS

staff to discuss areas for revision or follow-up (call followed by email)

3. Web-Ex with Conference Call - between SEA leadership and SEA staff and Department leadership and OSS staff to discuss areas for revision or follow-up to result in final version of renewal request.

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ESEA FLEXIBILITY RENEWAL REVIEW PROCESS

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1. States submit ESEA Flexibility Renewal Requests

2. Department staff review submissions

3. Possible call with ED staff to discuss missing info and clarifications

4. Staff level feedback call to discuss issues that need to be addressed and clarifications needed

5. Email follow up to summarize issues from staff-level call

6. WebEx with conference call

7. ESEA FlexRenewal Requests decision

STEP 1:COMPLETENESS CHECK

ACTIONS FOR STEP 1: COMPLETENESS CHECK

If you have any questions or concerns, feel free to contact your program officer.9

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Please Submit Questions

REGARDING STEP 1 VIA CHAT BOX

STEP 2:STAFF CALL PLUS EMAIL

ACTIONS FOR STEP 2: STAFF LEVEL FEEDBACK CALL PLUS EMAIL

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Please Submit Questions

REGARDING STEP 2 VIA CHAT BOX

STEP 3:WEB-EX WITH

CONFERENCE CALL

ACTIONS FOR STEP 3: WEB-EX WITH CONFERENCE CALL

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SUGGESTED WEB-EX PARTICIPANTSState Education

AgencyU.S. Department of

EducationState Chief or designee* ED Senior LeadershipESEA Flexibility Contact Other OSS Leadership, as

needed SWD Representative State Program Officers

EL Representative ED Representatives from (OSERS, OPEPD, OCR, OELA)

Any representative deemed appropriate for input regarding the identified issues

IT Support

IT support *Designee with decision-making authority requested16

ACTIONS FOR STEP 3: AFTER THE WEB-EX Following the Web-Ex conference call,

SEAs will submit a revised redline version of their request.

ED deliberation on final submission SEA will be asked to submit clean

request SEAs will receive formal notification

through a letter from the Assistant Secretary.

Once approved requests will be posted on ED’s website.

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DISCUSSION

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