evince roadshow

evince roadshow

Welcome

Mark ChevertonManaging Director

Context

Childcare Act, Section 12 Guidance

• 2.1 FISs are expected to provide comprehensive expert information advice and guidance to parents on childcare and early years services in their area. This includes information about:

– registered childcare– non-registered childcare– the free entitlement to early years provision; and– childcare settings suitable for children with disabilities and

special educational needs.• 5.2 Prescribed descriptions of information relating to

services, facilities or publications– Services and facilities– Publications– For local services, facilities and publications, FISs should be

able to draw on information contained in the local authority’s Children’s Services Directory.

Education Act 2006, Section 507B

• Youth Matters: Next Steps, Consultation on statutory guidance on Positive Activities:

– In responding to the legislation local authorities will need to: • provide comprehensive, accurate and accessible information on local

positive activities – including a web-based directory of information - that informs young people about the activities and facilities available.

• Children’s Plan, 6.33:– Local authorities have a duty to publicise information about

activities, and have been provided with funds to support this. But we know that some would benefit from more support in both mapping the information about what is available, and getting the information to young people.

• Childcare Act, S12 guidance, 8.10:– The services with which links should be established include:

• Accessing positive leisure time activities Local authorities’ duty to secure young people's access to positive leisure time activities, including youth work, recreation, volunteering and cultural activities.

ISPP Grant

• Childcare provider information: details of registered and unregistered childcare providers, in order to support LAs’ duty under Section 12 Paragraph 2 (a) of the Childcare Act 2006. 

• Information on services, facilities and publications which may be of benefit to parents and prospective parents to support LAs to fulfil their duty under Section 12 Paragraphs 2 (b) and (c) of the Childcare Act 2006. This includes information currently held in Children’s Services Directories. 

A complete S12 solution company

• Does your solution:– help you manage your information?

• Collection, delivery, discovery, multi-agency, quality control

– fully meet the requirements of the S12 guidance?

• Childcare, FSD, PAYP– support you in running your FIS?

• CRM, search, GIS, reporting, recruitment, training– adhere to open standards?– enable the easy transfer of information?– scale?

Considerations…

It’s more than just a database

Giles ThurstonTechnical Manager

& Juliette Portas

Customer Care Manager

Introducing evince

• A solution to enable– access by staff in children centres &

extended schools– closer integration with other OL

products, such as Service Directory

• Development began autumn 2007• DCSF announcements, wider need

for ChIS replacement

Background

The solution

“A user-friendly, web based system which will help you

manage, maintain and deliver information to families now and

into the future.”

Key Aims

Key aims for evince project– make use of learning from ChIS project– easy and straight forward

• usability is key• existing ChIS users should require little or no training• minimal technical requirements to access system

– support multiple users• no upper user limit

– swift and easy conversion of data and reports – a cost effective solution   – user engagement

• input from existing CIS in all phases• on going road map of development

evince & ChIS

What are the similarities?– Ease of conversion

• Similar data model• Same reporting functionality• Same business entities and processes

– Same quality of service – Hosted solution

What are the differences?– Hosted solution only

• Use of open standards to allow easy access– Our own product

• develop in directions required by our customers– Browser based– More scalable - no user limit

Demonstrations

Demonstrations

Reports Manager

Demonstrations

Initial evince release

Initial release scheduled for April 2008, including the following:

– People & contacts– Registrations & careschemes– Organisation– Bulletin board– Queries & reports– Mapping– Evaluations– Qualifications

– Actions– Defined areas– Campaigns– Training module– Recruitment module – jobs &

search only– CSD module– Parent direct module

Future evince releases

Incremental roadmap– Regular releases

Remaining ChIS functionality to be prioritised, including:

ChIS Lower Priority– Audit form– Universal reports– Address book– Autoupdate– Funded places module– Recruitment module -

matches

ChIS High Priority– Funding control– Record filtering– Record duplication– Renaming labels– Workflows– Pathways module– Recruitment – candidates

& search

New Functionality– Early Years Census– Sufficiency– Simplified data entry

screens

Current roadmap

evince pilot

& launch

Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar’08 ’08 ’08 ’08 ’08 ’08 ‘08 ’08 ’08 ’09 ’09 ‘09

Remaining prioritised ChIS functionality

Monthly incremental improvements

User GroupChange Requests

User GroupChange Requests

User GroupChange Requests

The needs of Children’s Centres & Extended Schools

Elder Care and wider family needs

Closer integration of CSD, CMS with evince

Cost breakdown

1. One off up front cost (if required)– conversion of data– transfer of reports

2. Annual per user license cost– use of evince– online training & support materials– access to helpdesk by phone & email– ongoing upgrades

3. Other costs– ongoing use of mapping– ad hoc data & report tasks– classroom based training

Next steps

Opportunity Links– Initial release of evince– Discussions regarding roadmap

Information Services– DCSF workshops re devolved funding– Probably have lots of questions

• By email evince@opp-links.org.uk• Arrange a site visit to your offices to demo

further

Latest news and information

www.evince-online.com

Questions

Any questions?

Please contact us atevince@opp-links.org.uk

01223 566 522