excel 101 greg schaffer ry mittlestadt. what we’re going to cover the working parts of excel how...

Excel 101Excel 101

Greg SchafferGreg Schaffer

Ry MittlestadtRy Mittlestadt

What we’re going to CoverWhat we’re going to Cover

The working parts of ExcelThe working parts of Excel

How to NavigateHow to Navigate

How to SortHow to Sort

FormattingFormatting

FiltersFilters

LabLab

This is ExcelThis is Excel

The Working Parts of ExcelThe Working Parts of Excel

WorkbookWorkbook

Worksheet (also called a spreadsheet)Worksheet (also called a spreadsheet)

ColumnsColumns

RowsRows

CellsCells

Name BoxName Box

Formula BoxFormula Box

Workbook

The Working Parts of ExcelThe Working Parts of Excel

The Working Parts of ExcelThe Working Parts of ExcelWorksheet

The Working Parts of ExcelThe Working Parts of ExcelColumns

The Working Parts of ExcelThe Working Parts of ExcelRows

CellsCells

The Working Parts of ExcelThe Working Parts of Excel

Name BoxName Box

The Working Parts of ExcelThe Working Parts of Excel

Formula BoxFormula Box

The Working Parts of ExcelThe Working Parts of Excel

How to Navigate in ExcelHow to Navigate in Excel

Tab = Move RightTab = Move Right

Enter = Move DownEnter = Move Down

Keyboard ShortcutsKeyboard Shortcuts

Ctrl + ‘Home’ = Cursor back to Cell A1Ctrl + ‘Home’ = Cursor back to Cell A1

Ctrl + PgDn = Next SheetCtrl + PgDn = Next Sheet

Ctrl + PgUp = Previous SheetCtrl + PgUp = Previous Sheet

How to Format DataHow to Format Data

All data can be formatted so that it looks All data can be formatted so that it looks nicer and is easier to read.nicer and is easier to read.

Formatting Data can be done three ways:Formatting Data can be done three ways:1.1. ColumnColumn

2.2. RowRow

3.3. CellCell

How to Format DataHow to Format DataTo Format the column or row, select the To Format the column or row, select the entire column or row and select ‘Format’ from entire column or row and select ‘Format’ from the main toolbar, then select ‘Cells.’the main toolbar, then select ‘Cells.’

How to Format DataHow to Format DataThis bring the ‘Format Cells’ dialog box. From this This bring the ‘Format Cells’ dialog box. From this dialog box, you may format:dialog box, you may format:

NumbersNumbers

AlingmentAlingment

FontFont

BorderBorder

Patterns (colors)Patterns (colors)

How to Format DataHow to Format DataFormatting examples:Formatting examples:

Date Formatting: 1-1-02 becomes 1/1/2002Date Formatting: 1-1-02 becomes 1/1/2002

Currency Formatting: 2.35 becomes $2.35Currency Formatting: 2.35 becomes $2.35

We’ll explore this more in the lab…We’ll explore this more in the lab…

How to SortHow to Sort

Two types:Two types:

Simple sortSimple sort Sorts selection by first columnSorts selection by first column

Advanced SortAdvanced Sort Allows you to specify which columns to Allows you to specify which columns to

sort the selectionsort the selection

How to SortHow to SortSimple Sort Simple Sort

note that the entire data range has been selected

How to SortHow to Sort

Advanced Sort:Advanced Sort:Select ‘Data,’ Select ‘Data,’ then ‘Sort’ then ‘Sort’

Sort dialog box:You select which columns to sort the selected data

How to SortHow to Sort

Critical that the correct data range has Critical that the correct data range has been selected.been selected.

FiltersFilters

Why use a filter?Why use a filter? Select just the data you want to see fastSelect just the data you want to see fast

Filter within a FilterFilter within a Filter Only Sales employees from the North regionOnly Sales employees from the North region

To Select FiltersTo Select FiltersSelect a Cell Data – Filter - AutoFilter

FiltersFilters

Filter drop down box for departmentAllows you to select Accounting

Filter drop down boxfor each heading

In ReviewIn ReviewThe working parts of ExcelThe working parts of Excel WorkbookWorkbook WorksheetsWorksheets ColumnsColumns RowsRows CellsCells Name BoxName Box Formula BoxFormula Box

How to NavigateHow to NavigateHow to SortHow to SortFormattingFormattingFiltersFilters