exploring microsoft powerpoint 2003 chapter 4 1 committed to shaping the next generation of it...

Exploring Microsoft PowerPoint 2003 Chapter 4 1 Committed to Shaping the Next Generation of IT Experts.

Chapter 4: Advanced Techniques: Slide Masters, Narration, and Web Pages

Robert Grauer and Maryann Barber

Exploring Microsoft PowerPoint 2003

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Objectives

Distinguish between a template and a color scheme

Explain the role of the Slide Master in formatting a presentation

Add action buttons to each slide for easy navigation

Use the Sound Recorder to create an original sound, then insert that sound on a slide

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Objectives (continued)

Insert hyperlinks into a presentation Save a presentation as a Web document

using the Single File Web Page format in Office 2003

Use the Record Narration command to add sound to a presentation

Create a custom slide show; explain the advantage of having multiple shows in one presentation

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Case Study: Get Up and Go

The opening case study focuses on preparing a PowerPoint presentation to promote a new product called Get Up and Go. Students will open a partially completed presentation and add a design template, action button, a footer, animation, and sounds. Students will also save their presentations as Web pages and print handouts to submit to their instructor.

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A PowerPoint Quiz You can record your own sounds using the

Sound Recorder You can add action buttons to click to the

next slide, advance to a future slide, or go back to a previous slide

Hyperlinks can be used just like action buttons, or they can link slides to external links

Hidden slides can be selected using the Slide Navigator tool to answer anticipated audience questions

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The Sound RecorderRewind

Play

Record

1. Start menu2. All programs3. Accessories4. Entertainment

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Insert Recorded SoundMovies and sound commands

Sound icon

Select sound file

Select drive/folder to obtain sound file

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Action Buttons & Sound

Click for sound

Action buttons

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Add Action ButtonsAction button command

Choose button to insert & then move or size it

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Hyperlink

Hyperlink

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The Slide Master The Slide Master controls all elements on

slides, such as: Font styles Placeholder sizes and positions Background designs Color schemes Alignments

Making a change on the Slide Master enables changes to all individual slides at once For example, action buttons or a logo can be

added to every slide

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Insert HyperlinkClick Insert Hyperlink button

Place in document

Choose item to link to

Select text for hyperlink

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The Slide Master Placeholder for title

Placeholder for bullets

Placeholder for slide number

Slide Master command

Placeholder for footer

Placeholder for date

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Hands-on Exercise 1

Title of Exercise: Introduction to Color Schemes, Sound, and the Slide Master

Objective: to change a color scheme; to record a sound, then insert the sound onto a slide; to use the Slide Master to add action buttons to every slide. Input file: PowerPoint Quiz Output file: PowerPoint Quiz Solution

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Presentations on the Web PowerPoint presentations can become

Hypertext Markup Language (HTML) Web pages

Use the Save As Web Page command to convert a presentation to HTML Presentations converted to HTML can be viewed

in Internet Explorer A presentation saved as HTML can be

uploaded to a Web server to view locally on an intranet or on the Internet

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Save As Web PageSave As Web Page command

File name

File type

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View in Internet Explorer

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Hands-on Exercise 2

Title of Exercise: Presentations on the Web Objective: to save a presentation as a Web

page, then view the result in Internet Explorer; to modify the newly created Web document in PowerPoint. Input file: Create a Quiz Output file: Constitution Quiz

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Narrating a Presentation Use the Record Narration command to

record a sound file Sound files can be linked to or embedded in a

presentation A sound icon is placed on each slide that has an

embedded sound file Slides can be set to automatically play sound

files

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Narrating a Presentation (continued)

Cautions: Practice your script before recording Sounds files can grow very large Linking sound files decreases the size of a

presentation, but makes it hard to copy

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Broadcasts and Online Meetings

Web Broadcast Live

Invite attendees to view Recorded

Uploaded to a Web server to view at anytime Online Meeting

Two-way communication

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Record NarrationRecord Narration command

Set Microphone

Change Quality

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A Broadcast

View first slide

Pause button

View Previous Slides button

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Custom Show

Custom Show

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Hands-on Exercise 3

Title of Exercise: Narrating a Presentation Objective: add narration to a presentation;

create a custom show within an existing presentation. Input file: Welcome to Computers 101 Output file: Welcome to Computers 101 Solution

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Summary To record sound you will need certain hardware, such as a

sound card, speakers, and a microphone Action buttons, hyperlinks, and hidden slides provide additional

flexibility The Slide Master controls common elements The Save As Web Page command saves a presentation as a

Web page Video/audio can be recorded and broadcast

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End-of-chapter Exercises Multiple Choice Practice Exercises

Exercise 1 – A Modified Quiz Exercise 2 – Expanded Constitution Quiz Exercise 3 – Nutrition Quiz Exercise 4 – A Business Plan Exercise 5 – Photographs on the Web Exercise 6 – Brainstorming Session Exercise 7 – Copyright and the Law Exercise 8 – Navigating Within a Presentation

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End-of-chapter Exercises

Mini Cases Case 1 – FTP for Windows Case 2 – Speech Recognition Case 3 – Windows Media Player Case 4 – Searching for Sound

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Questions