exploring microsoft word

Exploring Microsoft Office XP - Microsoft Word Chapter 2

1

Exploring Microsoft Word

Chapter 2Gaining Proficiency:

Editing and Formatting

ByRobert T. GrauerMaryann Barber

Exploring Microsoft Office XP - Microsoft Word Chapter 2 2

Objectives (1 of 2)

Define select-then-do; describe mouse and keyboard shortcuts

Move/Copy text within a document; distinguish between the Windows clipboard and the Office clipboard

Use Find, Replace, and Go To to substitute one character string for another

Define and use scrolling; scroll to the beginning and end of a document

Distinguish and switch between Normal and Print Layout views; state how to change the view and/or magnification of a document

Exploring Microsoft Office XP - Microsoft Word Chapter 2 3

Objectives (2 of 2)

Define typography; distinguish between serif and sans serif

Use Format Paragraph to change line spacing, alignment, tabs, and indents, and to control pagination

Use Borders and Shading to box and shade text

Describe and use the Undo/Redo Use Page Setup to change margins and/or

orientation Enter and edit text in columns

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Overview

Editing - change the contents of your document

Formatting - change the appearance of your document

Change basic typography elements such as fonts

Use shortcuts There are many ways to

accomplish the same task

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Select-Then-Do

Cut command Copy command Paste command Drag-and-Drop Clipboard Undo command Redo command

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Find, Replace, and Go To Commands

Find command Replace command Selection bar Go To command Case sensitive search Case insensitive search Whole word replacement Automatic replacement Wild card

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View Menu: Normal View

No Margins Displayed

Normal Button

Horizontal Ruler

Displayed

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View Menu: Print Layout View

Margins Displayed

Print LayoutButton

Horizontal Ruler

Displayed

Vertical Ruler Displayed

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Typography (1 of 2)

Typography Typeface

Times New Roman Arial Courier New

Serif typeface Sans serif typeface

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Typography (2 of 2)

Mono-spaced typeface

Proportional typeface Font Type size Point size Format Font

command

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Page Setup Command

File Menu Page Setup Command

Margins Portrait orientation Landscape orientation

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Page Breaks

Soft page break Hard page

break Column break Continuous

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Paragraph Formatting (1 of 6)

AlignmentIndents

Left indent Right indent Special indent First line indent Hanging indent

Spacing Before After

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Paragraph Formatting (2 0f 6)

Tabs Tab Stop Position Default Alignment Leaders Set Clear Clear All

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Paragraph Formatting (3 of 6)

Hyphenation Hyphenate Don’t Hyphenate Ctrl+Shift+Hyphen

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Paragraph Formatting (4 0f 6)

Line Spacing Single 1.5 lines Double At Least Exactly Multiple

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Paragraph Formatting (5 of 6)

Windows and Orphan Control Controls Soft Page

Breaks

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Paragraph Formatting (6 0f 6)

Borders & Shading Borders

Color Width Apply to

Shading Color Patterns Apply to

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Column Formatting

Columns Presets Numbers Width & Spacing Equal Column

Width Line Between Apply To

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Summary (1 of 2)

Edit with select-then-do Moving and copying text Find and replace text Search for text strings Cut, copy and paste with the

clipboard Undo and redo commands

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Summary (2 of 2)

Scroll, zoom, and view large documents

Print Layout view to display headers & footers

Normal view is faster Use and change TrueType fonts Format page and paragraphs Format columns