faculty performance evaluation (fpe) plans & reports

Faculty Performance Evaluation (FPE) Plans &

Reports

Goal: This session will help faculty members understand the new FPE system and will aid

them in developing effective FPE plans.

Learning Objectives for this Session

After completing this session you should be able to…1. Articulate the annual dates and deadlines for submission of

the various components of FPE plans 2. Properly complete FPE forms 3. Describe the roles played by key parties involved in the

process • Faculty member• Department Head/ Program Director,• Associate Dean

4. Describe the relationship between FPEs and tenure, promotion, merit, and continued employment

5. Differentiate between an effective and an ineffective plan

Faculty Performance Evaluation System “Refresher”

Satisfactory Standards of Employment (SSE)*SSE Refers to the standard that each full-time tenured faculty member at GRCC has to meet in order to maintain ongoing employment. SSE:

• Must be met every year

• Are used for those full-time tenured faculty not seeking rank or merit increases

• Must be indicated on Faculty Performance Evaluation plan (FPE) form

*Refer to p.2 in MOU, Faculty Evaluation System

Yearly Distribution Requirements (YDR)*Refers to the standard that each full-time non-tenured and temporary faculty member has to meet in order to maintain ongoing employment. YDR:

• Also refers to the standard that each tenured faculty has to meet to achieve merit and progress in rank.

• Is followed by those faculty seeking rank and/or merit increases; for non-tenure FT faculty; for FT temporary faculty

• Must be indicated on Faculty Performance Evaluation plan (FPE) form

*refer to p.3 in MOU, Faculty Evaluation System

Components of Faculty Evaluation System

Teaching

Student Service

Community Service

(optional)

Professional Developmen

t

College Service

Basics of FPE Plans and Reports

The Faculty Performance Evaluation Plan….

• …is submitted on an annual basis early in Fall Semester

• …observes established deadlines• …includes SSE’s, YDR’s and the other

requirements needed to maintain employment, achieve tenure, merit and rank

Effective FPE Plans….

• …provide adequate attention to requirements for ongoing employment, tenure, merit and promotion

• …have clearly defined outcomes• …meet identified needs of department, School,

College or individual faculty member’s professional growth

* refer to p 6 in MOU, Faculty Evaluation System

The Faculty Performance Evaluation Report…

• …is a follow up to the Faculty Performance Evaluation Plan• …is completed in Winter Semester• …includes a comprehensive reflection on:

o Actions taken to complete the plano Achievements (with concrete examples, where applicable)o Modifications to the original plan

Online Documentation

Instructions for Accessing Online form

1. Using your Browser ( Firefox, Internet Explorer, Safari, Chrome), go to: http://www.grcc.edu

2. Login to the Online Center by clicking on “Online Center Login”

3. Enter your User ID ( W 1234567) and Password prior to clicking on “Login”

Instructions for Accessing Online form

(cont.)4. Click on Faculty Performance Evaluation

5. Click on the individual TABS to work on and complete the components of your Faculty Performance Evaluation Plan/Report.

Instructions for Accessing Online form(cont.)

6. Click on “SAVE” to save your work for each TAB before final submissionClick on SUBMIT to submit a section of your plan/report to your PD/DH.

Note: once you have submitted a TAB, you lose the ability to modify plan/report. You may request that your plan be “unlocked” for modifications by emailing your Associate Dean.

7. Once plan is approved, use same instructions to work on and complete the report sections of FPE plan/report.

The General Tab

TeachingYearly Distribution Requirements*

• All observations completed (type and number determined by rank)o Classroom Observation by a trained peer

o Review of an Element of Teaching

• All student evaluations completed

• One project to assess student learning

• One project to improve teaching effectiveness

* refer to p 4 in MOU, Faculty Evaluation System

Satisfactory Standards of Employment*

• All observations completed (type and number determined by rank)o Classroom Observation by a

trained peero Review of an Element of Teaching

• All student evaluations completed

• One project to assess student learning

* refer to p 2 in MOU, Faculty Evaluation System

Observation Tab

TeachingYearly Distribution Requirements*

• All observations completed (type and number determined by rank)o Classroom Observation by a trained peer

o Review of an Element of Teaching

• All student evaluations completed

• One project to assess student learning

• One project to improve teaching effectiveness

* refer to p 4 in MOU, Faculty Evaluation System

Satisfactory Standards of Employment*

• All observations completed (type and number determined by rank)o Classroom Observation by a

trained peero Review of an Element of Teaching

• All student evaluations completed

• One project to assess student learning

* refer to p 2 in MOU, Faculty Evaluation System

Element of Teaching Tab

TeachingYearly Distribution Requirements*

• All observations completed (type and number determined by rank)o Classroom Observation by a trained peer

o Review of an Element of Teaching

• All student evaluations completed

• One project to assess student learning

• One project to improve teaching effectiveness

* refer to p 4 in MOU, Faculty Evaluation System

Satisfactory Standards of Employment*

• All observations completed (type and number determined by rank)o Classroom Observation by a

trained peero Review of an Element of Teaching

• All student evaluations completed

• One project to assess student learning

* refer to p 2 in MOU, Faculty Evaluation System

Assessment Project Tab

TeachingYearly Distribution Requirements*

• All observations completed (type and number determined by rank)o Classroom Observation by a trained peer

o Review of an Element of Teaching

• All student evaluations completed

• One project to assess student learning

• One project to improve teaching effectiveness

* refer to p 4 in MOU, Faculty Evaluation System

Satisfactory Standards of Employment*

• All observations completed (type and number determined by rank)o Classroom Observation by a

trained peero Review of an Element of Teaching

• All student evaluations completed

• One project to assess student learning

* refer to p 2 in MOU, Faculty Evaluation System

Teaching Effectiveness Project Tab

College ServiceYearly Distribution

Requirements

• 30 clock hours of service / year

• Can do in summer…..• …but not required to do in

summer• Must include:

o 1 departmental level activity o and 1 interdepartmental

activity

*refer to p 4 in MOU, Faculty Evaluation System

Satisfactory Standards of Employment

• 15 clock hours of service / year

• Can do in summer….• …but not required to do in

summer

*refer to p 2 in MOU, Faculty Evaluation System

College Service Tab

Professional DevelopmentYearly Distribution

Requirements

• 9 clock hours per academic year

• Can do in summer but…. • …not required to do in

summer

*refer to p 4 in MOU, Faculty Evaluation System

Satisfactory Standards of Employment

• 9 clock hours per academic year

• Can do in summer but….• …not required to do in

summer

*refer to p 2 in MOU,Faculty Evaluation System

Professional Development Tab

Student ServiceYearly Distribution

Requirements

• Participation in departmental advising plan

• Can do in summer but….…not required to do in summer

*refer to p 4 in MOU, Faculty Evaluation System

Satisfactory Standards of Employment

• Participation in departmental advising plan

• Can do in summer but….• …not required to do in

summer

*refer to p 2 in MOU, Faculty Evaluation System

Student Service Tab

Annual Timeline

Faculty Evaluation System 2013-2014 Calendar

Fall Semester 2013  

September 12th Full-time faculty submit Faculty Performance Evaluation (FPE) Plan to Department Head (DH)/Program Director (PD) & Associate Dean (AD) for approval 

September 19th DH/PD approves FPE or returns to full-time faculty for clarification

September 25th AD approves FPE or returns to full-time faculty for clarification

September 27th Full-time faculty submit revised FPE plans to DH/PD & AD if needed  

September 30th  Full-time faculty notified of final approval of FPE plan

September 19th through November 25th

Full-time and adjunct faculty observations must be completed during this time

Faculty Evaluation System 2013-2014 Calendar (continued)

Winter Semester 2014  

January 31st Rank and Tenure committees are finalized

April 4th Faculty submit Portfolio if applying for rank and tenure – Rank and Tenure committees begin reviewsFaculty Performance Evaluation (FPE) Reports are due for all faculty

April 18th Rank and Tenure committee’s submit recommendations to Dean

 April 25th Dean’s recommendations completed on rank and tenure applications and submitted to Provost

May 2nd Provost’s decisions completed on rank and tenure applications

May 9th DH/PD approves FPE reports

May 29th AD approves FPE reports

January 27th through April 14th

Full-time and adjunct faculty observations must be completed during this time

June 13th Full-time faculty will be notified of decisions regarding merit and merit midpoint (and rank pay and tenure pay)

For more information…

…please visit the Faculty Evaluation System Training Resources website at www.grcc.edu/facevalresources. There you will find PowerPoint presentations, forms, copies of the signed agreements, links to recordings of the trainings, and other helpful information.

Learning Summary:

1. Articulate the annual dates and deadlines for submission of the various components of FPE plans

2. Properly complete FPE forms 3. Describe the roles played by key parties involved in the

process • Faculty member• Department Head/ Program Director,• Associate Dean

4. Describe the relationship between FPEs and tenure, promotion, merit, and continued employment

5. Differentiate between an effective and an ineffective plan

Questions?