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FDM 19-1 Attachment 1.1 Abbreviations in FDM Chapter 19

February 25, 2011 Attachment 1.1 Page 1

ABBREVIATIONS USED IN FDM CHAPTER 19

ADA - Americans with Disabilities Act

AFE - Authority of Expenditure

ASP – Additional Special Provision

BHO – Bureau of Highway Operations

BOS – Bureau of Structures

BPD – Bureau of Project Development

BSHP – Bureau of State Highway Programs

BTLRRH – Bureau of Transit, Local Roads, Railroads and Harbors

BTO - Bureau of Traffic Operations

BTS – Bureau of Technical Services

BTS-EPDS – Bureau of Technical Services - Environmental Process and Documentation Section

BTS-ESS - Bureau of Technical Services - Environmental Services Section

BTS-RE – Bureau of Technical Services – Real Estate

CAiCE - Computer-Aided Civil Engineering

CEF – Cost Effectiveness Finding

CMM - Construction and Materials Manual

CO – Central Office

DBE - Disadvantaged Business Enterprise

DNR - Department of Natural Resources

DPI – Dots per Inch

DSR - Design Study Report

DTIM - Division of Transportation Investment Management

DWD - Department of Workforce Development

EDA - Economic Development Administration

FHWA – Federal Highway Administration

FOIA - Freedom of Information Act

HCCI - Highway Construction Contract Information

HPC - Highway Planning Committee

LFA – Local Force Account

LIP – Letting Implementation Plan

LPA - Local Public Agency

MQ - Miscellaneous Quantity

OPA - Office of Public Affairs

PD – Project Development

PD – Proposal Development

PDF - Portable Document Format

PDS - Project Development Section

PLE - Permanent Limited Easements

PLP – Proposal Letting Process

PM – Proposal Management

PPJ – Proprietary Product Justification

PPP – Proposal Preparation Process

FDM 19-1 Attachment 1.1 Abbreviations in FDM Chapter 19

February 25, 2011 Attachment 1.1 Page 2

PS&E – Plans, Specials and Estimate

QMP - Quality Management Program

QPRR - Quarterly PS&E's Received Report

REPM – Real Estate Program Manual

RHS - Railroads & Harbors Section

ROW – Right Of Way

RRPL - Railroad Protective Liability Insurance

SDD – Standard Detail Drawing

SHA - State Highway Agency

SHRM - State Highway Rehabilitation/Maintenance

SOI - Schedule of Items

SoRD - Summary of Review Documentation

STSP – Standardized Special Provision

TEA - Transportation Economic Assistance

TLE – Temporary Limited Easement

TMP - Transportation Management Plan

USR – Utility Status Report

FDM 19-1 Attachment 1.2 Central Office PS&E Contacts

June 30, 2017 Attachment 1.2 Page 1

Bureau of Project Development (BPD), Proposal Management Section, Contract Development, & Data Analysis Unit:

Role Name Phone

Number Email Address

Addendum, Requests to Change PS&E Date, FasTrak

and Late PS&E Requests Section mailbox N/A dotdtsdbpdproposalmanagementsection

@dot.wi.gov

Special Provisions Reviewer, STSPs Angie Clary 266-3811 angela.clary@dot.wi.gov

Special Provisions Formatting, Assembling Proposals Cindy Moy 266-1631 cindy.moy@dot.wi.gov

BPD, Design Standards and Oversight Unit, Design Project Oversight Unit:

Region Name Phone

Number Email Address

SW Rob Reukema 267-4496 robert.reukema@dot.wi.gov

SE Richard Herrick 266-8495 richard.herrick@dot.wi.gov

NC DanTyler 267-7945 daniel.tyler@dot.wi.gov

NE Brian Revello 266-2782 brian.revello@dot.wi.gov

NW / SW Mega Projects Design John Stolzman 266-2760 john.stolzman@dot.wi.gov

SE Mega Projects Design Will Anderson 266-8663 william.anderson@dot.wi.gov

BPD, Construction Standards Oversight & Local Program Section, Division Major Projects and Construction Standards Unit:

Role Name Phone

Number Email Address

Alternative Contracting Larry Jones 267-7954 larry.jones@dot.wi.gov

SE Freeways Construction Oversight Brian DuPont

(414) 940-9652 Brian.dupont@dot.wi.gov

BPD, Proposal Management Section, Proposal Development Unit:

Region Name Phone

Number Email Address

NE, NC Cyle Haag 266-5563 cyle.haag@dot.wi.gov

SW, NW Gerald Kintz gerald.kintz@dot.wi.gov

SE, N-S Fwy Carl Bujanowski 266-3812 carl.bujanowski@dot.wi.gov

Local<$1 Mil David Domabyl 266-1020 david.domabyl@dot.wi.gov

FDM 19-1 Attachment 1.2 Central Office PS&E Contacts

June 30, 2017 Attachment 1.2 Page 2

Bureau of Traffic Operations (BTO), Traffic Systems and Management Section, Traffic Systems Section:

Role Name Phone

Number Email Address

Traffic Signals David Karnes (414) 220-

6804 david.karnes@dot.wi.gov

ITS Dean Beekman (414) 227-

2154 dean.beekman@dot.wi.gov

Electrical Ahmet Demirbilek (414) 220-

6801 ahmet.demirbilek@dot.wi.gov

BTO, Traffic Engineering and Safety Section, Traffic Design Unit:

Role Name Phone

Number Email Address

Marking Matthew Rauch 246-5305 matt.rauch@dot.wi.gov

Signing Jay Hille 243-5981 jay.hille@dot.wi.gov

Work Zone Andrew Heidtke (414) 322-

4185 andrew.heidtke@dot.wi.gov

Bureau of Highway Maintenance, Highway Maintenance and Roadside Management Section:

Role Name Phone

Number Email Address

Pre and Post-PS&E, Veg. Management Leif Hubbard 267-6884 leif.hubbard@dot.wi.gov

Pre and Post-PS&E, Veg. Management Christa Wollenzien 266-3943 christa.wollenzien@dot.wi.gov

Bureau of Technical Services, Environmental Services or Environmental Process & Documentation Sections:

Role Name Phone

Number Email Address

Native Vegetation/Wetlands Alyssa Barrette 266-1017 alyssa.barrette@dot.wi.gov

Asbestos/Hazardous Materials Shar TeBeest 266-1476 sharlene.tebeest@dot.wi.gov

Archeological Sites Jim Becker 261-0137 james.becker@dot.wi.gov

Air Quality and Noise Jay Waldschmidt 267-9806 jay.waldschmidt@dot.wi.gov

FDM 19-1 Attachment 1.3 Utility Exception Example

July 23, 2015 Attachment 1.3 Page 1

FDM 19-1 Attachment 1.3 Utility Exception Example

July 23, 2015 Attachment 1.3 Page 2

FDM 19-1 Attachment 1.4 Real Estate Exception Example

July 23, 2015 Attachment 1.4 Page 1

FDM 19-1 Attachment 1.5 Proposal Preparation Process Schedule

June 30, 2017 Attachment 1.5 Page 1

FDM 19-1 Attachment 1.5 Proposal Preparation Process Schedule

June 30, 2017 Attachment 1.5 Page 2

FDM 19-1 Attachment 1.5 Proposal Preparation Process Schedule

June 30, 2017 Attachment 1.5 Page 3

FDM 19-1 Attachment 1.5 Proposal Preparation Process Schedule

June 30, 2017 Attachment 1.5 Page 1

FDM 19-1 Attachment 1.6 Central Office Proposal Preparation Process

June 30, 2004 Attachment 1.6 Page 1

MONTHWEEK 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

LEGEND FORACTIVITY BARS

I-DEFINE QUARTERLY

LETTINGS

II-REVIEW/REVISE PS&E

III-DBE ALLOCATION

IV-EDIT SPECIALS &

ESTIMATES

V-PRINT PLANS

VI-PRINT PROPOSALS

VII-WDOT & FHWA

FUNDING VALIDATION

VIII-ADVERTISE

PROPOSALS

IX-DISTRIBUTE PROPSOALS

TO INDUSTRY

X-ADDENDA

FEB

145

MAY, JUNE, & JULYPS&E'S DUE

DAY

IXX

CLEAR

JULYLETTING

VII

VIII

IXX

IXX

VI

VIILETTING

VII

III

V

VI

JULYAD MTG

VIII

MAYAD MTG

VIII

II

MAY

III

LETTING

JUNE

IV

JUNE

FEBRUARY

IIIII

V

VI

II

VIV

IV

AD MTG

PROPOSAL PREPARATION PROCESS ACTIVITY BAR CHARTMARCH APRIL MAY JUNE JULY

I

FDM 19-1 Attachment 3.1 Project Letting Process for Fiscal Year “X”

February 25, 2011 Attachment 3.1 Page 1

PROJECT LETTING PROCESS FOR FISCAL YEAR "X"

Fiscal Year Month EVENTS

"X minus 2" May Start Development of Preliminary LIP for FY "X."

June

"X minus 1" July Jul 15: Preliminary LIP for FY "X" due in CO.

August

September

Oct 1: LIP for FY "X" completed.

November

December

January

February

Feb 1: PS&Es for May and June of FY “X minus 1” and July of FY “X”

due in CO.

March

April

May May 1: PS&Es for Aug., Sept, and Nov. of FY “X” due in CO.

June

"X" July

August Aug. 1: PS&Es for Dec, Jan, and Feb of FY “X” due in CO.

September

November Nov. 1: PS&Es for March and April of FY "X" due in CO.

December

January

February Feb. 1: PS&Es for May and June of FY "X" and July of FY “X plus 1” due in CO.

March

April

May

June

“X plus 1” July

This table shows only those events associated with a hypothetical fiscal year "X." Activities for the previous year and subsequent year would overlap into this schedule.

FDM 19-1 Attachment 3.2 Schedule for Establishing Annual Letting Implementation Plan (LIP)

May 17, 1996 Attachment 3.2 Page 1

SCHEDULE FOR ESTABLISHING ANNUAL (LIP)

Error! Bookmark

not defined.Dat

e

Activity Responsibility

By 5/1 Establish annual FY program levels HPC & BSHP*

By 5/1 Publish statewide and region program levels and advise regions to adjust their programs accordingly.

PLP Committee

Start 5/1 Adjust programs to match authorized levels Regions

By 6/1 Establish local programs BSHP

6/1 - 7/15 Verify project delivery schedule. Based on PS&E ready date assign project to month and quarter to be let. Verify cost estimate. Verify

major quantities.

Regions

By 7/15 Schedules copied

Submit preliminary LIP to CO committee

BSHP & Regions

7/15 - 9/1 Compile monthly and quarterly let list, costs and quantities. Verify compliance with monthly and quarterly targets. Verify funding

availability. Determine need for revisions.

PLP Committee

9/1 - 10/1 Solicit needed revisions and revise schedules to meet/satisfy various goals.

PLP Committee &

Regions

By 10/1 Establish and publish LIP PLP Committee

FDM 19-1 Attachment 3.3 Sample Letting Restriction List

May 17, 1996 Attachment 3.3 Page 1

Sample Letting Restriction List

FDM 19-1 Attachment 3.4 Quarterly and Cumulative Monthly Goals

July 23, 2015 Attachment 3.4 Page 1

QUARTERLY AND

CUMULATIVE MONTHLY GOALS

Allowable Range

Letting Month

Percent of Annual Let Goal

Example based on $1 Billion Annual Let Goal (in Millions)

July –2 - 12% $20 - 120

August 4 - 16% $40 - 160

September 6 - 20% $60 - 200

October 12 - 24% $120 - 240

November 24 - 35% $240 - 350

December 39 - 49% $390 - 490

January 52 - 62% $520 - 620

February 66 - 73% $660 - 730

March 80 - 87% $800 - 870

April 87 - 93% $870 - 930

May 93 - 97% $930 - 970

June 99 - 101% $970-1010

FDM 19-1 Attachment 5.1 Example DT1584 Certificate of Patented or Proprietary Product

December 18, 2015 Attachment 5.1 Page 1

FDM 19-1 Attachment 5.2 Example Public Interest Finding

December 18, 2015 Attachment 5.2 Page 1

SAMPLE PUBLIC INTEREST FINDING FOR USE OF PROPRIETARY PRODUCTS LETTER (Working copy of this template: FDM 19-1 A5.2 File 1)

CORRESPONDENCE State of Wisconsin Department of Transportation Date: [Date]

To: [Name], P.E. Project Services Chief Bureau of Project Development

Attn: [Name], P.E. Project Services Engineer for [XX] Region Bureau of Project Development

From: [Name], P.E. Project Development Chief [XX] Region

Subject: Public Interest Finding for use of Proprietary Products Design ID # [XXXX-XX-XX] [Title] [Limits] [Highway] [County]

This Public Interest Finding (PIF) is requesting approval to furnish portions of the subject project with proprietary items in accordance with FDM 19-1-5 and the United States Code of Federal Regulations 23 CFR 635.411(c). Description of the product and how the product meets the project's needs: Proposed product is Star Track Heavy Duty Railroad Crossing manufactured by Oldcastle Precast, Inc. The existing concrete railroad crossing has experienced several failures resulting in traffic being impacted as well as vehicle damage. The proposal is to replace the crossing. This product will ensure the longevity of the crossing, improved ride comfort and safety. Evaluation of other acceptable products: WisDOTs preferred crossing material at this site is concrete. The existing department standardized concrete crossing has failed and a new crossing is required. There are other pre-fabricated concrete railroad products. Evaluation by the department has concluded that the Star Track HD crossing product meets project needs in terms of costs, time to install, complexity to construct and impacts to the traveling public. Important to note is E&LS railroad has experience maintaining this crossing product. Cost Analysis and engineering analysis support. Estimated cost for installation of the Star Track HD crossing is $400,000. This includes removing and installing the railroad crossing, the roadway approach work, and the traffic control with a detour. The estimate a standard concrete surface railroad crossing is $320,000 including the same work noted above. Engineering analysis determined a 30 year life for the Star Track crossing and a 10 year life for the standard concrete crossing. Routine maintenance by the railroad is anticipated for both crossing types. Assuming a 30 year life-cycle the standard concrete crossing would be replaced two times for a total estimate of $960,000 in current dollars. Assuming today’s value of money the Star Track HD Crossing will be less expensive than a concrete crossing over 30 year life span. Not included in the life-cycle costs are impacts to road users. The Star Track HD crossing can be installed and open to traffic the same day. This results in significant savings by reducing travel delay to the traveling public. Duration of the Product approval. This is a project specific proprietary product request. The sunset date is the completion of the project.

FDM 19-1 Attachment 5.2 Example Public Interest Finding

December 18, 2015 Attachment 5.2 Page 2

Your concurrence with this Public Interest Finding for use of proprietary products on Project XXXX-XX-XX is requested.

Region Project Development Chief (or Local Program Manager)

Date

Concur:

BPD Project Services Chief (or Local Project Delivery Chief)

Date

FHWA Field Operations Engineer (Federal Stewardship Projects Only)

Date

FDM 19-1 Attachment 11.1 Selecting a Contract Type

July 23, 2015 Attachment 11.1 Page 1