file management ppt

File ManagementFile Management

© 2009 Prentice-Hall, Inc. 1

© 2009 Prentice-Hall, Inc. 2

File ManagementFile Management

• The operating system provides an The operating system provides an organizational structure for the computer’s organizational structure for the computer’s contentscontents

• Hierarchical structure of directoriesHierarchical structure of directories– DrivesDrives

• FoldersFoldersSubfoldersSubfolders

» FilesFiles

© 2009 Prentice-Hall, Inc. 3

File ManagementFile Management

© 2009 Prentice-Hall, Inc. 4

Viewing and Sorting Viewing and Sorting Files and FoldersFiles and Folders

• Flip Flip 3D3D

© 2009 Prentice-Hall, Inc. 5

Viewing and Sorting Viewing and Sorting Files and FoldersFiles and Folders

• Details view Details view

© 2009 Prentice-Hall, Inc. 6

Viewing and Sorting Viewing and Sorting Files and FoldersFiles and Folders

• Large Large Icon Icon viewview

© 2009 Prentice-Hall, Inc. 7

Viewing and Sorting Viewing and Sorting Files and FoldersFiles and Folders

• Other views available Other views available

– Tiles viewTiles view

– List viewList view

– Small and Medium Icons viewSmall and Medium Icons view

© 2009 Prentice-Hall, Inc. 8

Naming FilesNaming Files• Filename: Name Filename: Name

assigned plus assigned plus filename extensionfilename extension

• Characters not legal Characters not legal in Windows filenames: in Windows filenames: “ / \ * ? < > | :

• Character not legal in Character not legal in Mac filenames: Mac filenames:

:

Bioreport.doc

or

Bio report.doc

© 2009 Prentice-Hall, Inc. 9

Filename ExtensionsFilename ExtensionsExtension Extension Type of DocumentType of Document Application Application

.doc.doc Word-processing documentWord-processing document Microsoft Word 2003Microsoft Word 2003

.docx.docx Word-processing documentWord-processing document Microsoft Word 2007Microsoft Word 2007

.wks.wks Word-processing documentWord-processing document Microsoft Works word Microsoft Works word processingprocessing

.wpd.wpd Word-processing documentWord-processing document Corel WordPerfectCorel WordPerfect

.xls.xls SpreadsheetSpreadsheet Microsoft ExcelMicrosoft Excel

.slr.slr SpreadsheetSpreadsheet Microsoft Works Microsoft Works spreadsheetspreadsheet

.mdb.mdb DatabaseDatabase Microsoft AccessMicrosoft Access

.ppt.ppt PowerPoint PresentationPowerPoint Presentation Microsoft PowerPointMicrosoft PowerPoint

.pdf.pdf Portable Document FormatPortable Document Format Adobe Acrobat or Adobe Adobe Acrobat or Adobe ReaderReader

© 2009 Prentice-Hall, Inc. 10

Filename Extensions (cont.)Filename Extensions (cont.)

Extension Extension Type of DocumentType of Document Application Application

.rtf.rtf TextText Any program that can Any program that can read text documentsread text documents

.txt.txt TextText Any program that can Any program that can read text documentsread text documents

.htm or .html.htm or .html Web pageWeb page HyperText Markup HyperText Markup LanguageLanguage

.bmp.bmp Bitmap imageBitmap image WindowsWindows

.zip.zip Compressed fileCompressed file WinZipWinZip

© 2009 Prentice-Hall, Inc. 11

File PathFile Path

• File path: File path: Location of the fileLocation of the file

© 2009 Prentice-Hall, Inc. 12

Working with FilesWorking with Files

• File management actions:File management actions:– OpenOpen– CopyCopy– MoveMove– RenameRename– DeleteDelete

• Recycle BinRecycle Bin

© 2009 Prentice-Hall, Inc. 13

Utility ProgramsUtility Programs

• Small programs that perform special Small programs that perform special functions:functions:– Manage system resourcesManage system resources– Create pleasant environmentCreate pleasant environment– Improve efficiencyImprove efficiency

© 2009 Prentice-Hall, Inc. 14

Display UtilitiesDisplay Utilities

• Change the appearance of:Change the appearance of:– DesktopDesktop– Windows colorsWindows colors– Font sizesFont sizes

• Includes:Includes:– Screen saversScreen savers– Screen resolutionScreen resolution– Clear TypeClear Type

© 2009 Prentice-Hall, Inc. 15

Add or Remove ProgramsAdd or Remove Programs

• Installation wizardInstallation wizard• Uninstall wizard:Uninstall wizard:

– Programs cannot simply be deletedPrograms cannot simply be deleted

© 2009 Prentice-Hall, Inc. 16

File Compression UtilitiesFile Compression Utilities

• Reduce the size of a fileReduce the size of a file• Takes out redundanciesTakes out redundancies• Makes it easier and faster to send files over Makes it easier and faster to send files over

the Internetthe Internet

© 2009 Prentice-Hall, Inc. 17

System Maintenance UtilitiesSystem Maintenance Utilities

• Disk cleanup: Cleans unnecessary filesDisk cleanup: Cleans unnecessary files

© 2009 Prentice-Hall, Inc. 18

System Maintenance UtilitiesSystem Maintenance Utilities• Disk defragmenterDisk defragmenter• ScanDisk:ScanDisk:

– Error-checkerError-checker

• Task ManagerTask Manager

© 2009 Prentice-Hall, Inc. 19

System RestoreSystem Restore

• Restores system settings to specific Restores system settings to specific datedate

© 2009 Prentice-Hall, Inc. 20

System BackupSystem Backup

• BackupBackup– Creates copy of hard drive to another storage Creates copy of hard drive to another storage

devicedevice

• Task SchedulerTask Scheduler– Runs selected utilities automaticallyRuns selected utilities automatically

© 2009 Prentice-Hall, Inc. 21

Accessibility UtilitiesAccessibility Utilities

• Ease of Access CenterEase of Access Center– Centralized location for assistive Centralized location for assistive

technologytechnology