….financial management software for new york state municipal governments and non- profit...

….financial management software for New York State municipal governments

and non-profit organizations….

Click mouse to advance to next slide

Enhanced Business Systems, LLC P.O Box 13804 Albany, NY 12212

•All modules are fully integrated

Point & click screen layout allows those with minimal computer experience to immediately use the system

•Fully compatible with generally accepted accounting principles prescribed by the Office of the State Comptroller

•Creating reports are extremely user friendly

•Point & Click for a variety of accounting specific information

•Our system contains hundreds of user defined reports

All reports are first printed to the screen for easy reviewHundreds of reports are available including: financial overview – trial balance – annual report – balance sheet – disbursements & receipts

Reporting criteria is user defined and can include any accounting period – opened or closed!

Annual Fund Report – Check Register

•Accounts Payable allows multiple fund assignments when entering supplier invoices

•Drill down feature provides easy access to G/L numbers

•Ability to display previously entered invoices

Display all invoices previously entered during a voucher session

Ability to edit invoices at any time prior to posting

Attach “Invoice Memo” for future reference

Abstract of Vouchers Reports can be sorted by fund, date, voucher and/or supplier. Run these series of reports for paid

or unpaid, for one fund or for all funds!

•Multiple selection criteria for payment of supplier invoices

•Pay all supplier, a single supplier or a group of suppliers

•All selections can be viewed prior to proceeding

• Prior to printing a check - drill down on any supplier invoice for a quick reviewAbility to drill down on supplier invoices is available whether paid or unpaid – for the current accounting period or for past accounting periods!

•A key feature of Accounts Payable is the ability to enter Handwritten Checks and “pre or post” date as required

•All a/p checks are recorded in the general ledger and presented on the Abstract of Vouchers report by data range

and/or alphabetically

•Our “Auto Void Supplier Invoice” feature maintains complete accountabilityOnce an invoice is entered into the system, it can not be “deleted” only removed (which generates a formal audit trail)

Payroll starts with the basic employee information, which include note fields that print on various reports

The system automatically maintains and displays useful information such as last paycheck number, date of check and period to name a few

Multiple pay rates, deductions, pay frequencies and fund assignments can be entered for respective employees

Individual earning records (like snow removal) can be marked “inactive” until needed.

•Start using payroll anytime during the year! Respective employee Y-T-D earnings and deductions are “initialized” on

one screen!

•Past and present pay checks issued to each employee can also be displayed

•We have the most comprehensive and easy to use payroll reports

•All reports are user defined and based on date ranges

•Select all employees or individual employees

•Payroll Tax Liability, NYS-45 , W2 forms and Hours/Category worked are but a few reports found in this fully integrated

module

•Traditional hard copy and Electronic file format of the NY State Retirement Report are both available

•Payroll can be processed by one or more pay periods

•Employees can be paid as a group or individually

•All pay frequencies are available

Payroll features Direct Deposit capabilityEmployees can elect to deposit their entire paycheck or only a partSetup is easy and secure

The “Undo Payroll” feature is a safety net against mistakesInstead of restoring from a backup when mistakes are made, simply click a few buttons and start over!

Keep the program’s data file clean and streamlined using the System Tool Box

Easily make adjustments to employee hours worked, rates of pay and deductions – all on one screen!

Thank you for taking the time to review our suite of municipal software.We hope that this brief overview has given you a flavor for the operation of Enhanced Fund Accounting and the ease of use inherent in it’s design.

Enhanced Fund Accounting is unlike any other competing product:

The software is very graphic and user friendly – we don’t use plain “drop down” menus and drab looking gray screens that are “cluttered” with information.

Our software is written in Microsoft Access – the largest and most widely used database software in the country.

Enhanced Fund Accounting is a true Windows product – not an old DOS program disguised to be used within a Windows environment.

Multiple accounting years can be opened at the same time – we don’t force you to close prior to opening a new year!

Annual updates provides you with a current product that keeps getting better and better……you’ll never outgrow the program!