for more kapow! work with more kapow... · setting up routines and rituals • may be helpful to...

BULLET JOURNALING

For More KAPOW!

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Needing an Improved System

Finding Balance for More Kapow

Time Management with Bullet Journaling

● Goal Setting

● Prioritizing

● Limit Procrastination

● Scheduling

Getting Started – Tools

Getting Started - Organization

● Just Begin!

● Index

● Color Tabs

Getting Started - Indicators

● Bullet - indicates a task ● Box (or color) indicates priority

Partially complete

Done

> Migration forward

< Migration backward

Strikethrough

Organization - Additional Tips

● Complete pages

● Threading

Contemplate:

● Goals you have

● Habits you wish you did more often

● Tasks that you should accomplish

Goal Setting

Consciously creating infrastructure Micro & Macro Goals Commitment, Accountability & Positive Reinforcement

Prioritizing - Why Lists

Prioritizing - Non-priority Tasks & Goals

Limiting Procrastination

Limiting Procrastination - Simplifying Tasks

Scheduling

● Annual / Quarterly

● Monthly

● Collections

● Weekly & Daily

Scheduling - Quarterly

Scheduling - Monthly

Scheduling - Weekly & Day to Day

● Weekly Include

○ Week Of _____________

○ Big project goals/deadlines

● Daily Include

○ Appointments

○ 5 Top Tasks to complete

○ Breaks

● Create space for Next Week

Weekly & Day to Day Plans

Weekly & Day to Day Plans

Weekly & Day to Day Plans

Collection Lists

● Meetings

○ One on one, staff

○ Notes

● Shopping & Wish Lists

○ tasks, items

● Thank You’s

● Personal Goals & Tracking

○ Books, Podcasts, Ideas, Crafts,

○ Quotes, Memories, Birthdays, Gift Ideas

○ House projects

Collections -1st Step

Collections - Big Projects

Collections – Big Projects

Collections - Big Projects

Collections - Notes

Collections - Notes for Next Year

Reflection, Maintenance & Evolution

In Conclusion

Recommended Resources

● Original Bullet Journal site

● How to lead an intentional life TEDxYale Ryder Carroll

● Project management bullet journal youtube video

● Minimal project management website

Works Cited Adams, G. (2016, Feb 17). A Medium Corporation (US). Retrieved from 6 Top Tips for Time Management as a Busy Millennial:

https://medium.com/leaders-create-leaders/6-top-tips-for-time-management-as-a-busy-millennial-f68de3aed5bd

Bullet Journal. (2013). Getting Started. Retrieved April 22, 2018, from Bullet Journal: http://bulletjournal.com/get-started/

Carroll, R. (2017, Jan 20). How to Lead an Intentional Life | Ryder Carroll | TEDxYale. Retrieved April 22, 2018, from YouTube:

https://www.youtube.com/watch?v=ym6OYelD5fA&t=1s

How to Bullet Journal for Work: An Update. (2016, Aug 17). Retrieved April 22, 2018, from YouTube Pretty Prints & Paper:

https://www.youtube.com/watch?v=6HwPwiN-QVQ

Millenials. (2018, April 14). Retrieved April 14, 2018, from Wikipedia: https://en.wikipedia.org/wiki/Millennials

Pew Research Center. (2014, March 7). Pew Research Center. Retrieved from Millennials in Adulthood:

http://www.pewsocialtrends.org/2014/03/07/millennials-in-adulthood/

Pew Research Center. (2014, February 11). The Rising Cost of Not Going to College. Retrieved April 14, 2018, from Pew

Research Center: http://www.pewsocialtrends.org/2014/02/11/the-rising-cost-of-not-going-to-college/

Pew Research Center. (2015, September 3). Most Millennials Resist the ‘Millennial’ Label. Retrieved April 14, 2018, from Pew

Research Center: http://www.people-press.org/2015/09/03/most-millennials-resist-the-millennial-label/

Soto, K. (2016, July 16). Time Management: A 6-Step Guide For Millennials . Retrieved April 14, 2018, from Kenny Soto Student

of the Internet A Nerd With a Blog: http://kennysoto.com/time-management/

Williams, J. (2005, December 28). Nacada Academic Advising Today. Retrieved from Nacada KSU:

http://www.nacada.ksu.edu/Resources/Academic-Advising-Today/View-Articles/Millennial-Students-Rethinking-Time-

Management.aspx

Happy Planning- Thank You!

Jackie Mather volunteer@farmshed.org

Work With More Kapow!

Deep Work (Concepts by Cal Newport,

Presented by Ann Elise Trafford, annelise@goodmancenter.org)

Introduction

Overview of presentation ●Hypothesis outlined in Cal Newport’s book

●Why Deep Volunteer Management Work?

●The Four Approaches to Deep Work

●Setting Up Routines and Rituals

●Productive Meditation

●Quitting Social Media

●Draining the Shallows

●Taking it Home

The Deep Work Hypothesis

The ability to perform deep work is becoming increasingly rare at exactly the same time it is

becoming increasingly valuable in our economy. As a consequence, the few who

cultivate this skill, and then make it the core of their working life, will thrive.

What is “Deep Work”?

• Description: Deep work vs. shallow work

• Why Deep Work is so important now

• The new law of productivity:

• (Time Spent) x (Intensity of Focus) = High-Quality Work Produced

• Getting into the “flow state”

Why is Deep Work important to Volunteer Management?

• We are a field that makes connections and therefore thrives on communication – which can be antithetical to deep work

• It is crucial that we are adaptive and “big picture oriented”

• My experiments and accomplishments

The Four Approaches to Deep Work

• Monastic approach – Retreat to quiet environment for a long stretch of time to eliminate or radically reduce shallow obligations (Secluding yourself is best option when you’re in a distracting/hostile environment)

• Rhythmic approach -- Increase the frequency of deep efforts by scheduling them regularly in the calendar

• Journalist approach -- Whenever you find leisure time during the week, switch to deep work mode (“when the inspiration strikes”)

• Grand gesture approach -- Radically change your environment (and make an investment of money or effort) to increase the perceived importance of the task (ie locking yourself in a cabin until the project is finished)

Setting up Routines and Rituals

• May be helpful to think of it as a mental workout: Daily

straining of your mental muscle/focusing hours.

• Focusing ability must be trained regularly and consistently.

Feeling bored + craving distraction is an opportunity.

• Important to define clearly: Where you’ll work deeply, what

you’ll be working on & the rules (for example: closed

windows, no phone, darkened, no blogs/Facebook/Twitter)

• Where and when will you do Deep Work? What do you need for it? ●write down designated spaces and triggers

Setting Up Routines and Rituals

● A forced daily shutdown is important because of:

○Parkinsons law: when you have a limited amount of time, it

forces you to work faster & implement tactics/habits to

increase per hour output

■It may even be useful sometimes to create artificial time

limits, for example, writing something in half the time it

would normally take you

○Zeigarich effect: Letting unfinished tasks take up mental

resources after the work day has been completed. Solution:

Make a schedule for any uncompleted tasks in the coming

days

● Write down forced end time with a shutdown routine

Productive Meditation

• What it is: Occupy yourself physically & focus your attention on

one single well-defined professional problem

• Avoid:

• Distraction from the problem at hand

• Looping over what you already know about the problem

(brains will naturally do this to save energy)

Productive Meditation

• Could also be structured thinking. Do this by asking relevant

questions.

• For an example volunteer management project:

• i. Find the relevant outline: What is needed for this project?

• ii. Next step questions: How can I complete those next steps &

what do they need to look like?

• iii. Consolidate & affirm your answer: I will reach key objective

x by strategies x, y & z which have tactics x, y & z. which will be

tracked by indicators x, y & z.

Quitting Social Media

• I know it’s challenging!!

• Practice boredom = concentration training. When the brain

becomes accustomed to on-demand distractions (phone,

social media, …) it reduces its ability to manage working

memory, ability to filter out relevant information, ability to

focus on a specific task without distraction and otherwise the

engagement of larger parts of the brain (mental resource

depletion) than is necessary. Constant switching between

tasks teaches brain to never tolerate absence of novelty.

Quitting Social Media

• Make a plan for practicing disconnectedness. Plan periods

on a daily/weekly basis where you have no access to the

internet/phone. Schedule in daily when you’ll use it. If you

find early in your offline-time that you need “crucial” internet

access:

●i. Switch to a different scheduled offline task

●ii. Schedule your online tasks sooner BUT wait an extra 5

minutes (conditioning)

Draining the Shallows

● Write out draft schedules

The Potential in Being Less Busy

”The deep life, of course, is not for everybody. It requires hard work and drastic changes to your habits.

For many, there’s a comfort in the artificial busyness of rapid e-mail messaging and social media posturing.

While the deep life demands that you leave much of that behind. There’s also an uneasiness

that surrounds any effort to produce the best things you’re capable of producing, as this forces you to confront the possibility that

your best is not (yet) that good.”

Work With More Kapow! Presented by Natalie Holbrook,

Holbrook.natalie@marshfieldclinic.org

Examples

Examples

How Do I Canva?

Questions? Contact Presenters Through 8/31/18

Bullet Journaling Jackie Mather, Marshfield Clinic Health System AmeriCorps Volunteer Wisconsin member serving at The Central Rivers Farmshed, Inc., Stevens Point, Volunteer@farmshed.org

Deep Work Ann Elise Trafford, Marshfield Clinic Health System AmeriCorps Volunteer Wisconsin member serving at Goodman Community Center, Madison, annelise@goodmancenter.org

Canva Natalie Holbrook, Marshfield Clinic Health System AmeriCorps Volunteer Wisconsin member serving with Volunteer Wisconsin and MCHS Youth Net, Marshfield, holbrook.natalie@marshfieldclinic.org

Thank you!