future library unconference 2013 - ad polle

From the war

to the web

-

The Europeana

1914-1918 project

Ad Pollé

Future Library 2013 Unconference

Session 5

Memory

Athens, 10 December 2013

Strategic Plan 2011-2015

Aggregate Build

the trusted source

for cultural heritage

Distribute Make heritage available

wherever users are &

whenever they want it

Facilitate Support

the cultural heritage sector

through knowledge transfer,

innovation

& advocacy

Engage users

in new ways

with content and

curators

What connects a life-saving Bible…

…a crucifix in a bottle…

…and a postcard?

Europeana 1914-1918 is

a pan European engagement

project

concerning

The First World War

focusing on

the human rather than the

military aspects of the time

Europeana 1914-1918 – From concept to project

2008 - Oxford University & JISC

launch the Great War Archive

2010-2011 – Europeana, DNB &

Oxford University launch Erster

Weltkrieg in Alltagsdokumenten

2012-2014 – Europeana launch

a series of initiatives across

Europe

January 2012 – November 2013:

37 road shows in 10 countries

• Romania (Bucharest, Cluj-Napoca)

• Italy (Trento, Rome, Vicenza, Pordenone)

• Belgium (Ypres, Antwerp, Louvain, Hasselt, Dendermonde, etc.)

• Cyprus (Nicosia)

• Denmark (Sonderborg, Gentofte, Aarhus, Vejle, Copenhagen, etc.)

• Ireland (Dublin, Limerick)

• UK (Preston, Banbury)

• Slovenia (Celje, Maribor, Nova Gorica, Ljubljana)

• Luxembourg (Luxembourg)

• Germany (Amberg, Bonn, Aachen, Bocum, Bremen)

http://centenaire.org/fr/la-grande-collecte

January 2012 – November 2013:

145 road shows in 12 countries

• France (100+ events nation wide)

• Slovakia (Bratislava, Kosice, Martin)

• Romania (Bucharest, Cluj-Napoca)

• Italy (Trento, Rome, Vicenza, Pordenone)

• Belgium (Ypres, Antwerp, Louvain, Hasselt, Dendermonde, etc.)

• Cyprus (Nicosia)

• Denmark (Sonderborg, Gentofte, Aarhus, Vejle, Copenhagen, etc.)

• Ireland (Dublin, Limerick)

• UK (Preston, Banbury)

• Slovenia (Celje, Maribor, Nova Gorica, Ljubljana)

• Luxembourg (Luxembourg)

• Germany (2012: Amberg; 2013: Bonn, Aachen, Bocum, Bremen)

Europeana 1914-1918

• 5000+ visitors

• 3500+ contributors

• 5000+ stories

• 60.000+ files (of which 3500+ as online

submissions)

2014

• Germany (3rd series; Berlin (30-31 January)

• Netherlands

• Greece

• Austria

• Poland

• Portugal

• Hungary

• Serbia?

• Bosnia?

Upcoming road shows

- posters

- flyers

- postcards

- banners

Munich and Stuttgart

Great Britain, Preston

One of the most

successful road

shows so far,

more than 600

participants.

Ireland, Dublin

Slovenia, Nova Gorica

Romania

Press launch in

Berlin

- A3 Posters

- Folder

- Postcard

PR-Campaign

Europeana 1914-1918 in Germany

Europeana 1914-1918 virtual exhibition:

Untold stories

www.exhibitions.europeana.eu

www.europeana1914-1918.eu

Online

Cataloguing

Form

Europeana 1914-1918

Related initiatives

Europeana Collections 1914-1918:

Remembering World War 1

• a substantial collection of digitised masterpieces from

the period

• 10 national and state libraries in 8 countries that found

themselves on different sides of the conflict

More information on the project website:

www.europeana-collections-1914-1918.eu

EFG1914: Digitising films on World War 1

• around 650 hours of films and related material on the

First World War

• covering newsreels, documentaries, fiction films,

propaganda and anti-war films

• from early 2013 on, the first films will be accessible

through: www.europeanfilmgateway.eu and

www.europeana.eu

• special highlights will be presented in a virtual

exhibition

• 25 partners, including 20 film archives

More information: www.project.efg1914.eu/

WW1 Thematic environment

• Off line contributions (collection days)

• Online contributions

• Channels

• Social media

• Other

The Europeana 1914-1918

thematic environment

• Search across project’s content

• Browse and connect content (UGC + institutional

content

• Generate galleries

• Engage in tagging opportunities

• Get information: find out about events, other

initiatives, virtual exhibitions

• Contribute content

• Help enrich metadata

Value of the collection

• Preservation

• Research potential

• Education

• A friendly face and a new audience for

many institutions

• Europe, European, Europeana

Issues, experiences

• Monitoring

• Moderation

• Archiving

• Marketing

• Imitation

Thank you.

Ad Pollé

ad.polle@kb.nl

Organising a

Europeana 1914 – 1918 community

collection day

Standard set up

Day 1 – Preparation / rehearsal

Day 2 – Public day #1 (press)

Day 3 – Public day #2

Day 4 – Wrap up & post production

Day 1

(preparation &

rehearsal)

Check-in or welcome desk

Sufficient & clear signs

Digitisation room(s)

Flat bed scanners

Photo-desk

Professional photo set

Interview desks

Set up for interview on paper

Expert desk

Returns Desk

Waiting area + events

Days 2 and 3

(public days)

Briefing interviewers

Set up thematic info stands

Check-in & registration

Sign agreement

Waiting for the call for the interview

Interviews

Numbering and listing of objects

Recording of a story (global or per object), maybe

even directly via a voice recorder

Objects, forms + list of objects to digitidation (who

does what)

Scanning (takes time!)

Taking of pictures (much quicker)

1 photo with object number, rest without

After digitisation back in box with forms

Keeping tracks of things

Check-out

To returns desk

- Board and/or sms

- Sign for return + proof

- Postcard

In the mean time…

Identification of staff

members

Staff • floor manager

• press

• check-in desk

• door man

• interviewers

• experts

• in & out desk digitisation

• digitisation

• scanning

• photography

• check-out desk

• technical support

• catering

Equipment / facilities

• venue

• furniture

• pc’s / laptops

• scanners

• photography equipment

• hard drives

• office stuff

• food & drink