fy15 emis – finishing out a year of change debbie barbee progressbook suite oaep spring 2015

FY15 EMIS – Finishing Out a Year of Change

Debbie BarbeeProgressBook SuiteOAEP Spring 2015

Agenda

•Civil Rights Report•Period G Updates•Attendance Reporting•Assessment Reporting•Majority of Attendance•Using EMIS Terms for Courses outside the district•Calendars•Credit Hours Versus FTE•SpS Update

Civil Rights ReportsReporting data for 13/14

• Updating according to new specs• New Maintenance pages for more complete information reporting• CSV file export for easy uploading• New table names • Additional totals for each sub-report• Civil Rights & the new discipline

Civil Rights Report Input Page New Collection page for values that cannot be calculated

Civil Rights ReportsReporting data for 13/14

Report still split into two parts

If block scheduling, specify a single date for second block

Civil Rights Reports

New CSV option to create CSV file for upload

Civil Rights ReportsChanges• New total line on each table• New sub-report headings• New leading questions if using the on-line entry method• Discipline module now collects additional elements,

however, wasn’t implemented for 13/14

CSV File Option on MGMT

Period G Updates• Period G Process updates

• No longer just uses the criterion of Withdraw Reason = ‘99’ to determine a graduate.

• Looks for students based on their latest FN record having a graduation date between the first day of school in the current school year and day before first day of school next year

Attendance Reporting• Attupdemis updated to correct issues in calculation• Calculates all attendance in hours• Calculation based on a full day times student FTE• Uses calendar assignments on FD records

Attendance Calculations

Factors: Student FS Start & End dates – determines the daysStudent FTE – determines the percent of time • Calendar Hours per dayCalendar Day EMIS exceptions to determine which day are excluded or hours shortened

Calculation: Total Hours * Student FTEExcused Absence: Total Hours absent * Student FTE

Assessment ReportingKRA Assessment Maintenance Page

Assessment ReportingKRA Assessment Input Page

Assessment ReportingKRA Assessment - Delete

ELA Assessment

Assessment ReportingKRA Assessment Assessment Imports

Assessment Reporting Collection (A)

• Assessment transfers now enabled for Period A• ACT• AP• CTE Industry Assessment• CTE Industry Credential• CTE Student Assessment – OCTCA• IB – International Baccalaureate• KRA• OTELA• Preschool ELA• SAT

Assessment ReportingOther Updates

OTELA Verify

Assessment ReportingOther Assessments in Progress

• New Generation Assessments – Grades 3-8• DORP Growth Assessments ( Community

schools only)• Work Keys• EOC Exams• Early Learning Assessments

MAJOREMIS Updates

Majoremis UpdatesMajoremis – updated to provide a wizard • Updates based on whether the student is required to take the test – NOT

whether they actually took it• Updates based on each subset• Will provide output options for each group of students updated• Page will show the last time the group was updated

Student Discipline Reporting• DISCEMIS – Verify updated to exclude cancelled incidents.

• Corrected issue with verify ending in a time out error for some districts

SpS Import• If using the SpS Import, exclude KRA option

KRA option hasn’t been updated yet

EMIS Terms

Introduced in 14.7

Update Course Terms to match the district’s actual dates

Calendars

Updates for FY16

• Working on a better way to do calendars next year

• May FY16 calendar reporting – just report the default calendar in each building for now• Don’t need all the exceptions, only reporting start and

end date

• Working on Calendar Verification process and new calendar exception displays

Credit Hours vs FTE

Creating a new report to point out students with less than 5 credits and their FTE

• Will be under Report Builder Reports• Will list students and their total attempted credits• Will highlight students with attempted credits < 5.00 • Drill-down capabilities to show details of student

course section assignments & attempted credits

Special Services Updates• Adding Next Gen Assessment options to Testing Page in SpS

• Updating SpS EMIS extract to pull the new assessment areas and dates

• Will be updating the StudentInformation SpS Import to load new accommodations values once scores are available

Questions