gateways facilities – the “journey” 1. agenda 1.facilities presentation and purpose – where...

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GATEWAYS FACILITIES – THE “JOURNEY”

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Agenda

1. Facilities Presentation and Purpose– Where we’ve been– Progress this year– A recommendation for your consideration

2. Small Group Break Out Discussions3. Next Steps4. Note: Authorization/voting comes later

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STRATEGIC PLAN – OUR FACILITIES SHOULD:

• Support Our Mission and Vision• Enable our key ministries and our growth initiatives by

providing adequate space for:WorshipLife Span RESocial Events ,Meetings and FunctionsAdministrative Offices

• Be safe and accessible• Be welcoming• Be well maintained and clean

Last Year, We Explored The “Three Options”

• Option 1 – “Stay and renovate”

• Option 2 – “Buy raw land and build from scratch”

• Option 3 – “Buy an existing building and re-purpose for church use”

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JUNE 2012 DECISION: STAY!

… but what now??!!

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First - The Progress This Year

• Obtained a new ALTA survey for the property with elevations (topographical)– Electronic ‘CAD’ files, already in use by other

professionals• Schommer Engineering selected to design

parking lot and storm water management• Fania Roofing completed forensic examination

of roof (more on this later)• Multiple meetings with the Board

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Reality Check – OMG!Our Needs Exceed Our Budget!

• Likely > $4 million total!• 2 Story Chapel over

“church basement” - $2 million (w/o elevators and bathrooms)

• Elevators and fire isolated stairwell - $850,000

• Complete new RE Complex $1 million

• Parking Lot - $830,000• Roof and maintenance ?!

Guidance from the Board: “Success would be a plan to accommodate our long term

success and not just the immediately foreseeable future.” Phasing is both

acceptable and necessary.

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Threshold Congregation Research on Facilities Priorities

• Visitors can always find parking spaces• Restrooms are conveniently located and

adequate for a crowd• Space for infants and young children is clean

and designed to meet their needs• Ditto for youth• Comfortable accessible seating available at

every Service

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Current Needs Assessment“Positives” “Negatives”

Social Space Lovely SMALL settings, BUT No large meet/eat/great social spaceSerious restriction on our activitiesNot adjacent to kitchen

RE Space Barely enough space for now

Safety issuesUsabilityAccessibility

Administrative Offices

… at least we painted it … Small and inadequateLacks power and HVAC

Accessibility;Safety;Maintenance

Parking and bathrooms inadequatePoor accessibilityFire safety issuesDeferred maintenance

Worship Space Enough space for now … Out of dateHard seatsChronic problems w/ sound

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Proposed Phase 1

• Parking Lot –Because we have to –And it’s the right thing to do

• Roof – Ditto• Remainder for discretionary spending • Let’s explore each item

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My Parking Lot Ministry Tanya Van Order

• Current peak usage is 128 cars w/30 on the street

• Only 75 spots in current lot

• Neighbors and Fire Marshal object to on-street parking

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A Parking Lot … And So Much MoreRequired Elements:

• Hard surface, curb and gutter

• Landscaping plan• Lighting plan• Storm water runoff

management plan• NO New Water Into

Storm Sewers!

Parking is a Regulatory

Requirement!

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My Roof Journey – Helene Ferm

• Root cause of failure per forensic report– Nails too short– Wooden nailing

strips failing– Brittle tiles– Poor snow/water

management

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Roof Construction

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Roof Options

• Conclusion – Repairing is not a long term solution– Replace w/tiles = $1M– Replace w/asphalt = ~$200-300K

• Budgeting $200K for this expense• Will re explore historic preservation grant• Interim stabilization $$ may be required

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What else might we accomplish in Phase 1?

Balancing remaining funds against our biggest needs:

1.Social space for public gathering2.ADA Bathrooms3.Do something for RE

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Interior View Architect’s Rendition

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This “Fellowship Hall” is packed with many features we need

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Elevation View – North & West

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Alternative Exterior Finish

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North View Architect’s Rendition

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South View Architect’s Rendition

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Courtyard View – Architect’s Rendition

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Smaller Items we could also consider

• Refresh the Sanctuary–New softer chairs–New carpet– Sound system–Visual elements

• Wired smoke detectors in all RE classrooms• Convert kitchen into new main office

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Some Green Opportunities

• Ground Water recharge via new parking lot

• A Landscape Plan– Required for parking lot– So, let’s replace some

other trees!

• EIFS – like a thermal blanket around a building's exterior

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Phase 2 – A new Sanctuary

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Preliminary Parking Layout – About 146 spaces in upper lots

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Process for Break Out Sessions

• Break into groups of 6-10• We will process 3 key questions – about 10

minutes for each• For each question, your group should develop

a list of its top 3 comments• Your facilitator will record your results• Results will be “grouped” by similar content

for large group discussion

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Ground Rules for Breakout Sessions

• Stay on topic• Listen – allow people to finish• “Step forward – Step back”• Respect each other – any disagreement should

be with ideas, not people• No one of us is as smart as all of us!• Everyone should feel heard and respected

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Next Steps

1. Email additional input to imagine@muuf.org2. Annual Meeting – 6/2/2013

1. Data summary provided at Annual Meeting2. Confirm direction and pre capital campaign work

3. 2013 Fellowship year 1. Granular presentation on proposal2. Vote to proceed with Capital Campaign to fund

proposal3. Commence parking lot construction – summer of

2014 (best case scenario)

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Thank You!

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Summary – Phase 1

• Parking Lot• Roof (exactly what depends on historical grant issues)• New Fellowship Hall – with 2 modern RE classrooms and – Plenty of ADA bathrooms

• Refurbish Sanctuary• Wired smoke detectors in all RE classrooms• Convert kitchen into new main office• Landscaping and tree renewal project