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RFP-FQ18033• General Architectural and Engineering
Consultant Services – Program Management, Construction
Management, and Engineering Support Services IDIQ.
Pre-Proposal Conference
Request for Proposal/Contract Number – FQ18033January 8, 2018 10:00am-12:00pm EST
Meeting Room JGB
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
General Architectural and Engineering Consultant Services – Program Management, Construction Management, and Engineering Support Services
IDIQ.
1
Opening Remarks Silence all Cell phones and pagers
No Recording
This presentation and attendee list will be provided on WMATA.com website
Safety Tip: “Before shoveling or doing any strenuous work, avoid caffeine and nicotine. They increase your heart rate and may cause your blood vessels to constrict.”
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
General Architectural and Engineering Consultant Services – Program Management, Construction Management, and Engineering Support Services
IDIQ.
2
Norie Calvert, Contracting Officer, PRMT Guzel Gufranova, Contract Administrator, PRMT John Thomas, Capital Project Director Chen Zhou, Senior Program Manager
Introduction of WMATA Personnel
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
General Architectural and Engineering Consultant Services – Program Management, Construction Management, and Engineering Support Services
IDIQ.
3
PURPOSE To promote a common understanding of:
RFP –• Authority’s requirements
• Solicitation Instructions
To provide answers to questions regarding the RFP
Networking opportunity
Washington Metropolitan Area Transit AuthorityRFP – FQ18033
General Architectural and Engineering Consultant Services – Program Management, Construction Management, and Engineering Support Services
IDIQ.
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After today’s conference, if you have additional questions, they must be received via electronic mail by the Contract Administrator. Email your questions to ggufranova@wmata.com by January, 12, 2018, COB.
PURPOSE
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
General Architectural and Engineering Consultant Services – Program Management, Construction Management, and Engineering Support Services
IDIQ.
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The Pre-proposal Conference is for information purposes only. It may answer some Offeror questions. Statements or representations made during the Conference are not legally binding. Changes resulting from this Conference are official only if issued through an Amendment to the Request For Proposals (RFP)
Disclaimer Regarding Changes to the Solicitation
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
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DESCRIPTION
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
The Washington Metropolitan Area Transit Authority(WMATA/Authority/Metro) requires the services of a professional on-callgeneral architectural and engineering contractor (“Contractor”) toprovide engineering and construction support services in support ofWMATA’s transit system. The Contractor shall assist the Authority byproviding architectural and professional engineering servicesassociated with Project Management/ Construction Management, andEngineering Support Services as outlined further in the RFP.
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DESCRIPTION
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
It is anticipated that up to 4 Contractors which are deemed to be bestqualified will be awarded a Contract. The number of awardees dependson the number of best qualified firms identified through the evaluationprocess.
The estimated aggregate value for all task orders awarded will notexceed $100,000,000 over the Ordering period. The Ordering Periodestablishes the time limits for the issues of individual Task Orders andshall be five (5) years from the Notice of Award date. The guaranteedminimum for this contract is $50,000 per Contract, over the OrderingPeriod.
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DESCRIPTION
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
Only Architect or Engineering firms may compete for this contract.Firms are required to submit documentation that the firm is anarchitect and/or engineering firm and is to provide that documentationin Section H-2, Block 30 of the SF330. The Proposer and itsSubcontractors as a proposed team shall demonstrate that it ispermitted by law to practice the profession of architecture orengineering in the State of Maryland, the District of Columbia, and theCommonwealth of Virginia.
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1 original hard copy of: VOLUME I TECHNICAL PROPOSAL SOLICITATION, OFFER AND AWARD FORM including CONTINUATION SHEET 6 USB flash drives; All electronic copies shall be labeled with the RFP number, the Offeror’s identity, and volume number.
PROPOSAL SUBMISSION
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
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PROPOSAL SUBMISSION
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
VOLUME I – TECHNICAL PROPOSAL
SECTION Page Limit
I. Proposal Cover Letter 2
II. Table of Contents for Technical Proposal 2
III. Glossary OF ABBREVIATIONS AND ACRONYMS (if applicable) No limit
IV. A. Past Experience and Performance10pages for Section F
IV. B. Relevant Technical Qualifications and Experience10pages for Section E
IV. C. Management Approach5pages for Section H-3
IV. D. DBE participation 3 pages
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PROPOSAL SUBMISSION
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
SF 330 – ARCHITECT-ENGINEER QUALIFICATIONS• Follow the directions included in the instructions of the SF 330 unless
directed otherwise in the Solicitation
• 4 EVALUATION CRITERIA:
1. Past Experience and Performance (40% weight):
SF 330, Section F – example projects (10 pages)SF 330, Section H 1 – Performance Evaluation Forms
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4 EVALUATION CRITERIA (continued): 2. Relevant Techn-l Qualifications and Expertise (Weight: 30%)
Section A – Contract Information
Section B – A&E point of contact
Section C – Proposed Team
Section E – Resumes of Key Personnel proposed for this Contract (2pages per resume for up to 5 key personnel)
Section G – Key Personnel participation in example projects
Section I – Authorized Representative
Section H-2: Documentation showing a Proposer is a professional A&E firm. Proposed Team by law can practice Architecture and/or Engineering in MD, DC VA
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
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4 EVALUATION CRITERIA (continued):
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
3. Management Approach (Weight 20%)
Section D – Org Chart of Proposed Team
Section H-3 – Narrative on the management approach (5 pages)
SF 330, Part II – General Qualifications
4. DBE Participation (Weight 10%) 3 pages - Summary of DBE utilization
- Other examples of promoting sub opportunities for DBE goal
- DBE Approach and commitment
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PROPOSAL SUBMISSION
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
Volume II Price Proposal and Volume III Contractual Proposal will be requested separately from the proposers deemed best qualified.
WMATA requires a minimum acceptance period of 120 calendar days.
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PROPOSAL SUBMISSION
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
Proposals are to be received no later than January 23, 2018, 2:00 PM EST.
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SUBMISSION OF THE PROPOSALS
The outside of the sealed envelope shall show:
- HOUR and DATE specified in the RFP for proposal closing, the RFP number, and the full legal name and address of the offeror on the face of the envelope
- PROPOSAL SHALL BE ADDRESSED TO: WASHINGTON METROPOLITAN AREA TRANSIT AUTHORITY 600 5th Street, N.W. Washington, DC 20001 Room 3C-02 Attn: Guzel Gufranova /CA
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
SCHEDULE EVENT DATE
RFP Release December 20, 2017Pre-Proposal Conference January 8, 2018Deadline for Proposer Questions January 12, 2018Proposals Due January 23, 2018Award Date (estimated) May 23, 2018
Dates Subject to Change
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
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Disadvantaged Business Enterprises
Disadvantaged Business Enterprise (DBE) Submit complete schedule of DBE participation and Letters of Intent. All DBEs must have current WMATA DBE certifications.
It is the policy of WMATA, the Federal Transit Administration (FTA) and the U.S. Department of Transportation (US DOT) that Disadvantaged Business Enterprises (DBE’s) shall have an equal opportunity to receive and participate in performing federally -assisted contracts, including contractors and subcontractors at any tier.
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
SUMMARY OF SUBMITTALS
With the Task Order Proposal
1. Completed “Schedule of DBE Participation” with currentcertification letters attached for each listed DBE.2. Executed “Letters of Intent to Perform as a Subcontractor/Joint Venture”3. Justification for grant of relief (waiver of DBE goal), if applicable. Includecompleted “DBE Unavailability Certifications” as appropriate.
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
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SUMMARY OF SUBMITTALS
Task Order DBE Proposal Requirements
1. All DBEs must submit a copy of their current WMATA or DC DOT certification letters or a certification letter issued by the MWUCP.2. DBE Manufacturer’s Affidavit, if applicable, must be submitted in order to receive 100 percent of the allowable credit for expenditures to DBE manufacturers/suppliers (Attachment B-4).3. Schedule B Information for Determining Joint Venture Eligibility, if applicable (Attachment B-5, pgs. 1, 2, 3, 4).4. Copy of Joint Venture Agreement, if applicable.5. Certification letter of the DBE regular dealer/supplier, if applicable.
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
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SUMMARY OF SUBMITTALS
After Contract Award
1. “Prompt Payment Report-Prime Contractor’s Report” Attachment B-6) – submitted monthly.2. “Prompt Payment Report-Subcontractor’s Report” (Attachment B-7) – submitted monthly.3. Request to substitute DBE contractor (see paragraph 8.C.) –submitted as required.4. Copies of subcontracts-submitted at the time of their execution.
Washington Metropolitan Area Transit AuthorityRFP-FQ18033
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