give a great presentation

Give a Great Presentation!Give a Great Presentation!

John DornerJohn DornerInformation Management AgentInformation Management Agent

Why Use Presentation Why Use Presentation Software?Software?

• Presenters are more effectivePresenters are more effective• Perceived asPerceived as

– Highly ProfessionalHighly Professional– Better PreparedBetter Prepared– More PersuasiveMore Persuasive

• Reduce meeting timeReduce meeting time

Why Use Presentation Why Use Presentation Software? Software?

• Slide ShowsSlide Shows– Data ProjectorData Projector– 35 mm Slides35 mm Slides

• TransparenciesTransparencies• HandoutsHandouts• NotesNotes

Screen SizeScreen Size

• 1:6 – 1:8 ratio of height to distance1:6 – 1:8 ratio of height to distance

Use Charts & GraphsUse Charts & Graphs

JanJan FebFeb MarMar

JoeJoe 3333 2929 3131

JimJim 1414 2020 2626

JayJay 2626 2222 1616

Use Charts & GraphsUse Charts & Graphs

0

5

10

15

20

25

30

35

Joe Jim Jay

Jan

Feb

Mar

6x6 rule6x6 rule

• No more than No more than SIXSIX lines of text lines of text• No more than No more than SIXSIX words per line words per line• These are bulletsThese are bullets• No paragraphsNo paragraphs• To keep you on taskTo keep you on task• To keep audience focusTo keep audience focus

FontsFonts

• Use Sans-serif fontsUse Sans-serif fonts• Shadows helpShadows help• Be consistentBe consistent

Determining size of textDetermining size of text

• Rules Of Thumb Rules Of Thumb – Title – 44 PointTitle – 44 Point– Text – 24-34 PointText – 24-34 Point– Depends on fontDepends on font

• A large as possibleA large as possible• Test using 1:8 ruleTest using 1:8 rule

CAPITALIZATIONCAPITALIZATION

• AVOID TYPING MUCH TEXT IN ALL AVOID TYPING MUCH TEXT IN ALL CAPS - IT IS DIFFICULT TO READCAPS - IT IS DIFFICULT TO READ

• Avoid typing much text in all caps – it is Avoid typing much text in all caps – it is difficult to readdifficult to read

• ESPECIALLY IF YOU HAVE MUCH ESPECIALLY IF YOU HAVE MUCH TEXT TO DISPLAYTEXT TO DISPLAY

• DON’T EVER BREAK BOTH THIS RULE AND THE SIX DON’T EVER BREAK BOTH THIS RULE AND THE SIX BY SIX RULEBY SIX RULE

Picking Your ColorsPicking Your Colors

• Make it easy to readMake it easy to read– Light background for transparenciesLight background for transparencies– Dark background for digital projectorsDark background for digital projectors

• Be consistentBe consistent

Picking Your ColorsPicking Your Colors

• BlueBlue– LoyalLoyal– TranquilityTranquility– CalmingCalming

Picking Your ColorsPicking Your Colors

• RedRed– PassionPassion– ActionAction– ExcitingExciting

Picking Your Colors

• BlackBlack– Facts Facts – No room for discussionNo room for discussion– PowerfulPowerful

Picking Your ColorsPicking Your Colors

• PurplePurple– Mystical Mystical – IrresponsibleIrresponsible

Picking Your ColorsPicking Your Colors

• Green– Precision– Resistant to change– Opinionated

Picking Your Colors

• Grey– Neutral– Un-committed– No emotion

Picking Your ColorsPicking Your Colors

• BrownBrown– PassivePassive– Less credibleLess credible

AnimationsAnimations

• Use animations only when necessaryUse animations only when necessary• They can be distractiveThey can be distractive

Presentation TipsPresentation Tips

• Identify your objectiveIdentify your objective• PracticePractice• Practice your actionsPractice your actions• Practice with the equipmentPractice with the equipment• Practice on-sitePractice on-site

Before you speakBefore you speak

• Don’t wear distracting accessoriesDon’t wear distracting accessories• Wear comfortable clothesWear comfortable clothes• Empty your pocketsEmpty your pockets• Turn off cell phone & pagerTurn off cell phone & pager• Look at path to lecternLook at path to lectern

Giving Your PresentationGiving Your Presentation

• Enter, Page Down, “n” , space bar or Enter, Page Down, “n” , space bar or Click to advanceClick to advance

• Page Up or “p” to go backPage Up or “p” to go back• Right click for menuRight click for menu• [Esc] or “-” to end[Esc] or “-” to end• Alt-Tab to switch between other Alt-Tab to switch between other

windowswindows

Learning MoreLearning More• MediaNetMediaNet

– www.medianet-ny.comwww.medianet-ny.com• The Communicator’s HandbookThe Communicator’s Handbook

– aceweb.orgaceweb.org• Toastmasters Toastmasters

– toastmasters.orgtoastmasters.org• Presentations Magazine Presentations Magazine

– presentations.compresentations.com

Thank You!Thank You!

John DornerJohn Dornerjohn_dorner@ncsu.edujohn_dorner@ncsu.edu